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1. CLEANING SANITATION
Maintenance Proposal
TEMPLATE
Company ( C O M PA N Y _ N A M E )
Client ( C L I E N T _ N A M E )
Delivered ( S U B M I S S I O N D AT E )
Submitted by ( U S E R _ S U B M I S S I O N )
&

2. Cover Letter for Cleaning and Sanitation Maintenance
Dear (client_name),
Managing different work is a juggling act by offering the best possible
experience to clients whether they are commercial or residential.
(Client_name) already a reputed name in providing quality service and
well maintained infrastructures.
We (company_name) always believe that customer retention is always
important than customer gain and in this manner we do believe that our
(client_name) considered us their first choice for businesses, offices and
renters. We understand that business like yours are very particular in terms
of getting operated in clean and safe environment.
Your customers and tenants will never have to get worried about the
sanitation issue regarding their premises whether their washrooms are
hygienic and garbage cans are emptied. This proposal is prepared by
keeping in mind the (client_name)’s specific needs.
We always believe in the fact of “Under Promise and Over Deliver”
Looking forward to service to with you and enhancing your outstanding
reputation.
Sincerely,
(Company_name )
2

3. Our Past Experience
Our Clients
Client Testimonials
Project Context and Objectives
Getting Started
Our Offerings
Services
Products
Customized Plan
Your Investment
Our Agreement
Next Steps
Company Overview
About Us
Our Team
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TABLE OF CONTENTS
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4. PROJECT CONTEXT
& OBJECTIVES
able of ContentsT
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5. Project Context and Objectives for Cleaning and Sanitation Maintenance
P roject Contex t
Maintenance of sanitation for buildings
Lacking janitorial maintenance
Premises cleaning
We thoroughly analyzed your property at (address), we observed
issue mentioned below –
P roject Objectiv es
Maintaining sanitation for buildings
and properties over long term
Customized approach for deep cleaning in routine
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6. Getting Started
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7. Getting Started
for Cleaning and
Sanitation Maintenance
Consultation
• On site cleanliness check of the
present state by professionals
• Enabling baseline for future for
developing deep cleanliness on
ten point checklist
• Add text here
Deep Clean
• Cleaning routine with daily,
weekly, monthly and yearly
maintenance
• Additional deep clean
quarterly, biannually or yearly
• Add text here
Mainte nanc e
• Cleaning teams regularly
monitored by supervisors
• Plan modification is possible in
accordance to building
demands and use
• Add text here
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8. Our Offerings
Services
Products
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9. Our Offerings – Services
Full range of cleaning services for
Institutional Residential Commercial Properties
Disaster restoration and emergency cleaning
Floor waxing
Restroom cleaning an maintenance
Building and exterior cleaning and maintenance
Cafeteria/kitchen and parking lot cleaning
Institutional cleaning for schools, correctional facilities
Compost and waste removal services and recycling
Office cleaning including floor, furniture, dusting etc.
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10. Our Offerings – Products
Graffiti and
mark remover
Dish soap Rug and carpet
shampoo
Stainless
steel cleaner
Floor polish
Disinfectants
All purpose
cleaner – odorless
De – greasing
agent
Drain cleaner
Our firm is proud to utilize effective cleaning products that ecologically
friendly in nature
All product are locally sourced
Health and safety is our top priority
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11. Customized Plan
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12. Customized Plan for Cleaning and Sanitation Maintenance
• You (client_name) required customized approach to cater their wide range of
infrastructure
• Team of 12 cleaners and 2 supervisors will be assigned to you
• Most efforts are made by us to make team very well aware about your facilities
• We ensure team consistency throughout contract duration
• Cleaning supplies are included in costs
Pricing
• Cleaning appliances like refrigerators, microwaves - $35 per appliance
• Charges for floor stripping – 40 cents/square foot
• Basic cleanliness services (nightly) for 30,000 square- feet office 15 cents
per square foot - $4,500/month
Discount
• Bulk services discount
• Multi building contract
• First time service – 15%
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13. Your Investment
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14. Your Investment for Cleaning and Sanitation Maintenance
Service Rate/Hour Total Hours Subtotal
Carpet Cleaning $35 4 $140
Floor Waxing $45 1.5 $67.5
Garbage
Removing/Recycling
$10 1 $10
Restroom Cleaning $30 2 $60
Window and Glass Cleaning $15 2.5 $37.5
Additional Services
Rendered
XX XX XX
Discount XX XX XX
Total xxxxxx
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15. Company Overview
About Us
Our Team
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16. About Us for Cleaning and Sanitation Maintenance
• O u r f i r m ( c o m p a n y _ n a m e ) d e l i v e r f u l l r a n g e o f c l e a n i n g s e r v i c e s f o r a n y b u s i n e s s w i t h a n y b u d g e t
• A l l i n c l u s i v e g e n e r a l p r o p e r t y d a m a g e s a n d l i a b i l i t i e s i n s u r a n c e
“ Clean living and working environment is healthy living and working environment”
Our Team Professional and diligent candidates. Thoroughly trained in our products, equipment and systems
Highest standards of cleanliness with foolproof system of weekly, monthly, and yearly cleanliness maintenanceOur Philosophy
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17. 02
01
Our Team (1/2)
Miche l Hu ssy
F o u n d e r
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John Fact
D e s i g n a t i o n
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18. 02
03
01
Our Team(2/2)
Doct or Pau l
T e a m L e a d e r
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audience's attention
JOHN Hil t on
F o u n d e r
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audience's attention
M a n a g e r
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audience's attention
Am anda Doe
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19. Our Past Experience
O u r c l i e n t
C l i e n t t e s t i m o n i a l s
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20. Our Clients
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Client 01
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Client 02
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Client 03
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Client 04
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Client 05
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21. Client Testimonials
High standard of cleanliness. Restrooms sparkle, windows gleam. Thanks
(company_name)!
Staff appreciates the monthly deep clean service in cafeteria. It
helps them to prepare delicious cuisines for our clients in time.
Emergency services rendered by (company_name) aids us to handle our damaged
furniture and drapes and get back our life to normal in no time. Kuddos to them!
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22. Our Agreement
able of ContentsT
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23. Our Agreement for Cleaning and Sanitation Maintenance
Client agrees on retain services from Contractor and Contractor agrees to provide service
services to client time to time
30 days notice period for cancellation
Contractor will not be possible for financial loss, death , distress that Client incur during the
period of the agreement
Client cannot held Contractor liable for any damages
Contractor should devote time to project undertaken by Contractor at a proper
stand in terms of quality
Client agrees to pay Contractor on time, every month. Pay Contractor by 15th of every month
Outstanding amount will more than 30 days will be considered as overdue with a subject of
10% late fee penalty in addition to service charge
Outstanding amount will more than 60 days will be considered as overdue with a subject of
20% late fee penalty in addition to service charge
Our janitorial service are
available to
you(client_name) by
signing one year contract
term
Services are billed
at end of each
month
Due date is 15th of
every month
Cancellation policy – prior
notice of 30 days is
required by either party
ContractorAgreement
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24. Our Agreement for Cleaning and Sanitation Maintenance Contd…
T wo – C o v e n a n t s A g r e e m e n t
• Liberty to Contractor to delegate services to anyone
• Contractor assures that services will be completed on the time
both parties agreed on
• Changes in time duration should be mentioned in writing after
mutual agreement
• Client assured that they cannot render from other janitor services
during the agreement period
• Contractor is at liberty to supply its own equipment and supplies
• Contractor is responsible for project completion
All efforts to preserve confidentiality of information
C o n f i d e n t i a l i t y
This agreement should commence from (date) and shall continue till
termination by either party by not less than 30 days notice given in writing
T e r m s a n d T e r m i n a t i o n
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25. Next Steps
able of ContentsT
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26. Next Steps for Cleaning and Sanitation Maintenance
It is requested to read the contract to get the understanding of the details involved in working with us. Everything should be fair, transparent and
easily understandable at the beginning in order to lay a solid foundation for better work relationship
We firmly believe in clarifying things and
sorting out the issues in order to find the
most suitable way to work together.
o Discuss the desired changes
o Accept the proposal
o Sign and finalize the proposal
o Submit an initial payment of 50% of total fee of project
o Once we get the notification of your proposal acceptance, we will send
you the separate copy of the signed contract for your record
o Feel free to contact
o Add text here
o Add text here
Si gnature
Proposal Lead
[user_assigned], [user_title]
Si gnature
Default Contact
[client_contact_first], [client_contact_last]
[client_name]
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27. Contact Us
Address:
#street number, city
Contact Number:
1223456790
Email id:
emailaddress123@gmail.com
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28. Additional
Slides
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29. About Us
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Target Audience
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Value Clients
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Preferred by Many
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30. Our Mission
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M i s s i o n
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G o a l
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V i s i o n
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31. Roadmap For Process Flow
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04
03
05
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32. Timeline
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33. 30 60 90 Days Plan
30
Days
• Your Text Here
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60
Days
• Your Text Here
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• Your Text Here
90
Days
• Your Text Here
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• Your Text Here
• Your Text Here
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