Get ready to walk away with the ability to chart a productive and pragmatic collaboration approach that delivers immediate and lasting value to your modern workplace.
8. #SPSParis @meetdux
Different groups have different needs
Co-Authoring Content
Chat-based Workspace
Sites & Content Management
Enterprise Social
Mail & Calendar
Voice, Video & Meetings
Wasted Time
Context switching between different apps drains
attention and time
Shadow IT
Incomplete toolset can lead to
inconsistent security, compliance and risk
Siloed Apps
Friction across applications – multiple logins,
difficulty sharing and discovering information
10. #SPSParis @meetdux
Office 365
Designed for the unique workstyle of every group
SharePoint
Teams
Office 365 ProPlus
Yammer
Outlook
Skype
Sites & Content Management
Chat-based Workspace
Co-Authoring Content
Enterprise Social
Mail & Calendar
Voice, Video & Meetings
Office 365 Groups
Complete Collaboration Solution
Office 365 addresses the breadth of
collaboration needs across your company
Integrated Experiences
Office 365 Groups and Graph enable integrated
experiences that facilitate effective collaboration
Security and Compliance
Office 365 delivers the security, compliance and
manageability required in today’s workplace
11. #SPSParis @meetdux
Office 365 Groups = Membership Service
User creates new group
for collaboration
Office 365 Application
Group experience
populated in app of choice
Office 365 Application
One Identity
Azure Active Directory (AAD) is the master
for group identity and membership across
Office 365 (Exchange, SharePoint, etc.)
Federated Resources
O365 services extend with their data
(e.g. Group messaging, SharePoint
TeamSite, OneNote, Planner)
Loose coupling
Services notify each other of
changes to a group (e.g., creation,
deletion, updates)
Group identity created
Azure Active Directory
Identity, Resource URLs,
Owners, Members
12. Manage Groups with AvePoint GroupHub
https://www.avepoint.com/products/office-365-groups-management/
19. As someone in
Sales Management
I want to
have a single version
of the proposal that
everyone can access and
edit rather than emailing
different versions around
the team
Using
a SharePoint site to
centrally store and share
a single version of a sales
proposal that my team
can edit together using
co-authoring in Word and
PowerPoint
I’ll know this is successful
when
my sales team can create
proposals more easily
and therefore have more
time to close deals
24. #SPSParis @meetdux
Outlook e-mail
Skype for Business
Microsoft Teams
Office 365 Groups
OneDrive for Business
Yammer
Planner
Demo: Dux’s Collaboration Journey
Global request
Create Plan
Team request
Read response
Grab Document
Copy Document
Talk to Tony
Create Team
26. #SPSParis @meetdux
Factor 1: Audience
With whom do you need to
communicate?
Yammer and Skype Broadcast works well for organization
wide communication
SharePoint, Groups, Planner and Teams are beneficial for
team and project collaboration
Outlook and Skype are ideal for one to one conversations
27. #SPSParis @meetdux
Factor 2: Time Sensitivity
How quickly do you need to
communicate?
Teams and Skype are ideal for high tempo, fast paced
communication and collaboration
SharePoint, Planner, Groups and Outlook supports low
tempo, asynchronous scenarios
Yammer can work for any tempo
28. Factor 3: Collaboration Tones
How do you express yourself?
Outlook and SharePoint are common tools for
formal communications and collaboration
Yammer, Planner, Groups and Teams supports
informal communications and collaboration
Skype can support both formal and informal
communications and collaboration
29. #SPSParis @meetdux
Factor 4: Organizational Roles
Who are you in the organization?
Pick your battles
Outlook is the de facto tool for senior leaders
All the other collaboration tools enables everyone
else in the organization
Organizational roles dictate how they want to
collaborate
30. AUDIENCE
INDIVIDUAL GROUP TEAM DEPARTMENT ORGANIZATION
TIMESENSITIVITY
URGENT/HIGHAD-HOC/LOW
COLLABORATIONTONES
FORMAL
Collaboration Factors
INFORMALBOTHINFORMAL
Skype for Business Call or
Instant Message (IM)
Skype for Business Online Meetings Skype Broadcast
Yammer
(All Company and Groups)
Office 365 Groups
Outlook
OneDrive for Business
Microsoft Teams
SharePoint Team Sites
Office 365 Video
SharePoint Intranet
Planner Planner
32. #SPSParis @meetdux
Megan
Bowen
Finance Auditor
Megan completes a
Digital Workspace
request via her
company’s self-service
catalogue as she needs
to work with some
colleagues on the
departmental away day
planning
38. #SPSParis @meetdux
Allan Deyoung
Corporate Security Officer
Due to the new GDPR regulation, Allan
has wants to change the approval
process before extranet sites are
created.
Dux:
References:
Petter Bae Brandtzæg of SINTEF ICT, according to this Science Daily article:: https://www.sciencedaily.com/releases/2013/05/130522085217.htm
What is Big Data? http://www-01.ibm.com/software/data/bigdata/what-is-big-data.html
Blair will discuss:
A 2013 online survey conducted by KRC Research demonstrates this point. Of the 764 employees polled, 58% of Senior Managers and Managers have accidentally sent the wrong person sensitive information (versus only 25% of workers overall). Additionally, 51% have taken files with them after leaving a job, double the amount of workers in lower-level positions. And the vast majority (87%) of Senior Managers and Managers regularly upload work files to a personal email or cloud account, primarily because taking their work computer home with them is too burdensome, or they simply prefer using their home computer. See the full report here.
References:
http://www.strozfriedberg.com/wp-content/uploads/2014/01/Stroz-Friedberg_On-the-Pulse_Information-Security-in-American-Business.pdf
http://thehackernews.com/2016/08/dropbox-data-breach.html
Dux
Blair
For organizations with a multi-generation workforce, it is important to understand your demographics to know how to best find the balance of tools across the generations
If you are an organization that heavily relies on email, what are you doing for your new workers? Are you giving them the tools they need to be effective? Note: this is a generalization of observations, but any individual may cross multiple categories.
Wired Magazine: The Next Generation of Working Practices,
Herman Miller: Generations at Work
EY Study on Generational Shifts
Dux:
Dux
Meet with key department stakeholders, project managers and champions. Use these questions to drive the conversations at the meeting.
In order to secure buy-in, involve the people who are going to drive and support the change throughout the organization. You’ll want to include department leads, the project manager, IT and other champions who can help drive the change across the team.
You might wonder how this all fits together. Usage scenarios like a specific process will map to a business scenario. The business scenarios align to the organization’s business strategy. Let’s take a look at another example.
We’ve found that adoption is better when you break things down into smaller, digestible steps. It also helps when you can start the project with something easy and straightforward (or “low hanging fruit”).
Get substeps for prioritize
Collaboration is not always a static and pre-defined process and a Digital Workplace must accommodate for all scenarios.
Microsoft Teams supercharges collaboration: http://blog.avanade.com/avanade-insights/collaboration/microsoft-teams-supercharges-collaboration-for-millennials-to-boomers/
Blair
With whom do you need to communicate?
Large Audience
Yammer
SharePoint
Any Audience
Outlook
Small Audience:
OneDrive for Business
Skype for Business
Teams
How quickly do you need to communicate?
High Tempo
Skype for Business
Teams
Any Tempo
Yammer
Low Tempo
Outlook
SharePoint
OneDrive for Business
How do you want to express yourself?
Formal Tone
Outlook
SharePoint
Yammer
Any Tone
Skype for Business
Informal Tone:
Teams
OneDrive for Business
How do you want to express yourself?
Formal Tone
Outlook
SharePoint
Yammer
Any Tone
Skype for Business
Informal Tone:
Teams
OneDrive for Business
TechValidate survey of a State & Local Government Agency: https://www.techvalidate.com/tvid/C6C-A9B-8AE
TechValidate survey of a State & Local Government Agency: https://www.techvalidate.com/tvid/C6C-A9B-8AE
TechValidate survey of a State & Local Government Agency: https://www.techvalidate.com/tvid/C6C-A9B-8AE
TechValidate survey of a State & Local Government Agency: https://www.techvalidate.com/tvid/C6C-A9B-8AE
TechValidate survey of a State & Local Government Agency: https://www.techvalidate.com/tvid/C6C-A9B-8AE