PMI Global Standards in project management, Guide to the project management body of knowledge PMBoK defines the 5 process groups in project management as:  Initiation  Planning  Execution  Monitoring and Controlling  Closing

1. Managing Projects
CMA – Managerial Level
M.T.Rinas Mohamed (M.Sc, B.Sc)
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2. Lesson #3 – Project Management Process
 Every project go through a similar process making Project
Management Process Universal and can be applied across any
industry.
 PMI Global Standards in project management, Guide to
project management body of knowledge PMBoK 2013
defines the 5 process groups in project management as:
 Initiation
 Planning
 Execution
 Monitoring and Controlling
 Closing
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3. Project Management Processes
3
Initiating
Planning
Executing
Monitoring
and
Controlling
Closing
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4. Initiating a Project
4
 Where the projects come from?
 How do we initiate projects..?
 How projects are linked to the organizational vision
and direction?
 How do we link it?
 How do we formalize the initiation?
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5. Project Initiation Process
There are two key things happening in project initiation
process:
 Identify Stakeholders
 Issue Project Charter – Project Charter give the
project go-ahead authority, and appoint the Project
Manager and the Key members of the team
Best Practice:A business case or project justification is
required before the project charter.
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6. Project Charter
Project charter document will include;
Project purpose
High-level Project and Product description
High-level Project requirements
High-level milestones and the Budget
Assumptions and Constraints
Name of the project manager appointed, sponsor and
other key people
Approval
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7. Project Stakeholders
 Let’s start with identifying stakeholders.
 Identify all project stakeholders at the initiation stage of
the project.And,Analyze stakeholders interests and
involvement and the level of influence they have on the
project
 Stakeholders are individuals and organizations who has a
positive or negative influence in our projects.
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8. Project Initiation Group Activity and
Assessment:
Develop Business Case and
Project Charter
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9. Project Planning
• Project Planning involves all aspects of planning in the
project to meet the expected deliverables
• Today, with more agile and adaptive approaches being
introduced in to Project Management, the question has
raised how much planning is required. But no one says,
planning is not required.
• Adequate planning is a key for the successful
implementation of any project.
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10. Importance of Planning and
Project Management Plan
The Project Management Plan is a must for large
projects or strategically important projects. It
documents the strategies used to manage the project,
which is selected by the Project ManagementTeam
It will document all the plans and will describes how
work will be executed to accomplish the project
objectives
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11. Planning Project Scope
There are three steps:
1. Collect Requirements : Understanding all
project requirements from all the
stakeholders and documenting them in
Requirement documents.
2. Define Scope and document in Scope
Statement
3. CreateWBS : to include all project
deliverables. If something is not in theWBS,
it is outside the scope.
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12. Project Time Planning
Steps:
1. Define Activities - Create Activity List
2. Sequence Activities – Create network diagram / Gantt
Chart
3. Estimate Activity Resources
4. Estimate Activity Duration
5. Develop Schedule
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13. Project Cost Planning
Tools used in Cost Estimating and Budgeting
Analogous estimating
Bottom-up Estimating
Parametric Estimating
Expert Judgment
Project Management Software
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14. Project Risk Planning
Steps:
1. Develop Risk Management Plan
2. Identify Risks
3. Perform Qualitative Risk Analysis
4. Perform Quantitative Risk Analysis
5. Plan Risk Responses
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15. Project Quality, Communication and other
areas of planning
Project planning must be considered on all aspects of
project management;10 knowledge areas, before
moving in to execution.
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16. Project Execution, Monitoring and
Controlling
 When project plans are approved and the project start its
execution, work needs to be monitored and changes must
be managed and controlled.
 Changes are managed with Integrated Change Control
system.
 Change Request forms and CR Log are the frequently used
tools in change control process.
Discussion: Challenges in Project Execution, Monitoring and
Controlling
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17. Project Closing Process
 When project delivers what it committed to deliver
project will be accepted by the client and project
closure will be performed.
Exercise;
1. List down the activities you would perform during a
project closure?
2. How do you take the lessons learned forward?
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