1. 1
Ames Construction, Inc. Manager /Supervisor Responsibilities and Duties
1.7 Field Administrator Assistant
The Field Administrator Assistant is responsible for assisting the field staff in their duties by performing
receptionist, secretarial, computer and timekeeper skills at project level.
The Field Administrator Assistant reports directly to the Project Manageror Superintendent and must receive
training from the Regional Office Manager.
The Field Administrative Assistant shall:
 Order and purchase office supplies on the job site.
 Fax and type documents.
 Answer phones and take messages and general reception duties.
 Copy and file documents.
 Take notes in meetings and prepare meeting minutes.
 Communicate with field on material invoices, deliveries and questions.
 Verify pricing on invoices and check delivery slips against invoices.
 Assist Project Engineer in tracking labor, equipment, materials and otheritems using Excel spread sheets or
Expedition software.
 Assist with monthly billing preparation.
 Check and submit timecards and handle questions from main office.
 Document control – track and maintain plans and specification revisions.
 Periodic cleaning, dusting,emptying trashcans,etc.
 Comply with Ames’ policies, procedures and dress code.
 Should be familiar with EEO/AA reports and will assist with various insurance issues.
 Good organizational skills.
 Good math skills, proficient in Word, Excel, fax and copier equipment.
 Must have dependable personal vehicle capable of getting to the project office and be willing to drive
personal vehicle for errands (employee will be reimbursed for miles spent on Ames business).
 Any familiarity with construction industry is a plus.
 Excellent keyboard skills.
 Work schedule will be determined on project specific basis and employee must be flexible.
I worked closely with Alex Carlin, Ames Project Manager, to expedite submittal and transmittal documentation. I
assisted in submitting daily time cards to our corporate office and updated various safety, equipment, and vendor
logs. Provided timely weekly & daily reports and completed all office duties in a professional and friendly manner. I
organized and filed documents electronically and hard paper copy format.
I worked closely with Scott Klein, Ames Construction Superintendent, in updating safety logs for gas monitors,
daily equipment check sheets,Foreman Reports, JSAs and safety permits. I assisted in new hire paperwork and
updated all employee emergency contact information. Updated concrete log book and all aggregate, top soil, sand
and clay logs to reconcile with vendorinvoices.
I assisted Ben Stans,Ames Superintendent,with weekly expense reports, organized and filed Field Work Orders,
verified concrete Pour Cards were filled out correctly. I filled out weekly equipment usage reports,operator and
teamster hours reports to their respective union stewards. Submitted total weekly man hours report to Price Gregory,
Inc. along with daily paperwork, i.e., safety permits, daily on-site personnellists, gas monitor log sheets,JSAs,
Foreman Reports, daily time cards, new hire/termination forms and shipped overnight deliveries with necessary.