Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

Writing the Budget for a Grant Proposal

13,146 views

Published on

Published in: Education
  • Be the first to comment

Writing the Budget for a Grant Proposal

  1. 1. Grants 101 Writing the Budget Presented by Dierdre McKee
  2. 2. The Budget … <ul><li>… .is the financial expression of your project </li></ul>
  3. 3. Purpose of the Budget <ul><li>Demonstrates how much the project will cost </li></ul><ul><li>Shows funders exactly what they will support/where their money will go </li></ul><ul><li>Serves as a plan for how your organization will operate the project </li></ul><ul><li>Serves as the basis for the end-of-grant report </li></ul>
  4. 4. The True Test <ul><li>If someone cannot understand </li></ul><ul><li>your project from reading your </li></ul><ul><li>budget, it still needs work! </li></ul>
  5. 5. Budget Basics <ul><li>Budgets must include dollars for all phases of a program: </li></ul><ul><ul><li>Program Planning/Development </li></ul></ul><ul><ul><li>Program Implementation </li></ul></ul><ul><ul><li>Program Evaluation </li></ul></ul><ul><li>Budgets will include dollars for </li></ul><ul><ul><li>People </li></ul></ul><ul><ul><li>Places </li></ul></ul><ul><ul><li>Things </li></ul></ul>
  6. 6. Categories of Program Expenses <ul><li>Start- up Costs vs. Operating Costs </li></ul><ul><ul><li>Cost of planning and developing methods, materials and tools for a new program. </li></ul></ul><ul><ul><li>Cost of delivery and evaluating the program. </li></ul></ul>
  7. 7. Categories of Program Expenses <ul><li>Direct Costs vs. Indirect Costs </li></ul><ul><ul><li>Costs specifically related to running the project. </li></ul></ul><ul><ul><li>Costs not directly attributable to the project but can be allocated to it based on the notion that the project should bear some of the costs of the host organization. </li></ul></ul>
  8. 8. Direct and Indirect
  9. 9. Direct Costs: Staff <ul><li>Staff Needs </li></ul><ul><li>Cost of Personnel </li></ul><ul><ul><li>Time (full time vs. percentage of effort) </li></ul></ul><ul><ul><li>Benefits </li></ul></ul>
  10. 10. Direct Costs: Program Expenses <ul><li>Rent/Mortgage </li></ul><ul><li>Equipment/Hardware </li></ul><ul><li>Software </li></ul><ul><li>Supplies </li></ul><ul><li>Phone/Internet </li></ul><ul><li>Travel </li></ul><ul><li>Books, Subscriptions, Articles </li></ul><ul><li>Insurance </li></ul>
  11. 11. Indirect Costs <ul><li>Cost of housing the program </li></ul><ul><li>Services covered by other divisions or departments of the organizations </li></ul><ul><li>Funders may provide a cap for indirect costs (i.e. 10% of total budget) </li></ul><ul><li>Organizations sometimes have an established rate for indirect cost </li></ul>
  12. 12. Budget Planning <ul><li>Determine project </li></ul><ul><li>Establish project period </li></ul><ul><li>Determine expenses--Personnel, Travel, Equipment, etc. </li></ul><ul><li>Determine indirect costs </li></ul><ul><li>Determine value of donated goods and services based on real costs and valid sources </li></ul>
  13. 13. More Budget Planning <ul><li>May require meetings and much back and forth </li></ul><ul><li>May require getting estimates from vendors </li></ul><ul><li>May require reviewing reports of past years’ expenses </li></ul><ul><li>Takes time! </li></ul>
  14. 14. Budget Justification <ul><li>Explains costs for each person or tasks to be undertaken during program development and delivery </li></ul><ul><li>Provides a rationale to the funder that the allocations are warranted and that the program will be afforded over time </li></ul><ul><li>Serves as documentation of how you arrived at cost </li></ul>
  15. 15. Tips <ul><li>Program Narrative and Budget MUST be consistent </li></ul><ul><li>Be responsive to Request for Proposal or funders’ directions </li></ul><ul><li>Don’t wait until the last minute </li></ul>
  16. 16. More Tips <ul><li>NO mistakes! (at least 2 proofers) </li></ul><ul><li>Consistent format – numbers, dollar signs, decimals, commas </li></ul><ul><li>Clearly justify your figures with real bids/estimates from vendors, real travel locations, real mileage, and real salaries </li></ul>
  17. 17. Thank you! To learn more about the grant seeking process, view my other slidecasts, Introduction to Fundraising and Grants, Elements of a Proposal, and Logic Models

×