AutoBooom DMS for All modules Sale, Service & Spares

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An ISO 9001:2008 Certified Company
Star Technologies
58, 2nd Floor, Sector-10,
Chitrakoot, Vaishali Nagar
Jaipur 302021 (India).
Tel No.: +91-141-4045060 (6 Lines)
Website: www.startechindia.com

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AUTO BOOOM©
A Revolution Ahead…
A
Complete Business Solution for
Automobile
Showroom & Workshop

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AutoBooom©
AutoBooom is an interactive DMS software for automotive industry. This software is
conceived and prepared by a team of experienced software engineers and automotive
consultants. The software is developed by using Visual Basic as a front end and MS-Access
/SQL Server as a back end.
AutoBooom is an automobile sales and service management system, which is a combined
software to manage show room and work shop, including complete accounting and inventory
management.
This software can be used in show rooms as well as in work shops to manage the total
accounting and inventory.
KEY FEATURES OF VEHICLE SALES (SHOWROOM)
STOCK REPORTS.
Closing stock by Location/Colour.
Stock with Agent or Broker.
Service Book and Battery Stock detail register.
SALE REPORTS
Different type of Sale Registers.
o Date wise sale
o Model wise sale
o Sub Dealer wise sale report.
o Sale thru sub dealer (Agent/Broker)
o Sales Executive wise sale report.
Model, Colour & Date wise Sale Register.
Month wise/Model wise Sale Report.
Sale Return Register.
FINANCER SYSTEM
Financer wise Sale Register.
Financer Branch/ DSA and Model wise Sale Register.
Financer Ledger and Financer Due report.

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EXTRA
Customer/Party due report.
Vehicle wise profit report.
Thanks letter.
Purchase Challan Register with Model wise, Bill wise and Group wise
KEY FEATURES OF (SPARES AND SERVICE)
STOCK REPORTS
Bin No. Wise/ Location Wise Closing Stock Report.
Group wise closing stock report. Like Consumables, Accessories and Local
Parts.
Slow /Non Moving Parts Stock Report
PARTS SALE REPORT
Sale Reports
o Counter sale Report
o Against job Card Sale Report
Group wise Sale Report like daily Oil sale, Lubricants sale and Accessory sale
Cash and credit sale register
Sale return register
SERVICE REPORT
Daily Labour Register
Daily Job Card Reporting (Pending, Closed and reopen History)
Outside works Register (Work done by outside workshops)
Automatic History cards. (Vehicle History)
Free Service Coupon Reports as per company formats
PURCHASE
Purchase Order
o Automatic Purchase Order (Consumption wise)
WARRANTY
Warranty Claim system
Warranty Reports
o Material issued under warranty for a given period of time.
o Pending Warranty Claims Report.
o Pending Credit Note Report.
o Claims in Process Report.
EXTRA
Thanks letter and Service reminder letter
Complete customer’s job card status details on single click
Discount in Sale Invoice
o Labour, spares and consumables wise Discount
o % Wise Discount and Amount wise Discount

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Part selection on both Name and Number
Option to print warranty part in Sale Invoice
Option to print Zero Amount labour in Sale Invoice
COMMON FEATURES
Option to choose DOS and WINDOWS printing
Multiple Stationary Formats in both Showroom and Workshop Invoices
Option to print various things in Sale Invoice (Showroom) like Battery No.,
Manufacturer Year, key no and Tyre no etc.
String Conversion like All capital, all small etc
Automatic Backup system
Document printing in both Showroom and Workshop
Export to Excel, Export to word system in Reports
Email system in Reports
SMS System

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VISUAL LAYOUT

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Show Room
Vehicle Master:-
This module manages a large amount of details about a vehicle, so the module is broken down
into two separate pages.
The first page includes details of products, which are useful in processing transactions for sale
and stock. These details include group to which vehicle belongs, its manufacturer, purchase
rate, sale rate, various tax percentages applicable and other rate details. User can give the detail
description for any vehicle once and save it as default. Using the option for restoring the
defaults can use these details for any other vehicle if the details for the two are same.
Benefits:-
* Flexibility to specify different sale rates, tax percentages and amounts applicable for
the same Vehicle based on categories of client.
* As details can be restored easily, the same details need not to be entered again and
again and is time saving.

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The second page of the module refers to the details for opening stock of vehicle and also to
the details that will be available in Sale Letter at the time of making Sale Invoice.
Opening stock detail includes Chassis no., Engine no., Battery number, location where it is
currently available, tax status(TA/TP) and its value.
The information like vehicle class, its cubic capacity, seating capacity ,body type, its gross
weight and so on are used in preparing the sale certificate at the time of billing.
Benefits:-
* Entry of opening stock for the Vehicle at various locations can be done at single place.
* Details covered in Sale letter entered only once.

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PDI Entry:-
In this module you can furnish the details related to the PDI (Pre Delivery Inspection) like
date of PDI, Mechanic Name, Status that whether the vehicle is found Ok or there is any
fault, if there is any fault then what is the Nature of Complaint, Observation of Supervisor,
Remedial Action Taken by the dealer and Suggestion for the betterment of the product.
Benefits:
* Feedback about the product can be given from the dealers.
* The company can improve the product considering the suggestions from the dealers.
* Initial few months are always crucial, so considering the dealers PDI report, company
can respond to the problem immediately. It will enhance the customer service and
company’s business.

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Sale Challan:
Sale Challan is required before making the sale invoice and represents an acknowledgement
that the vehicle has been sold to the specified client. The client list also includes the sub-
dealers that don’t have the billing rights.
It specifies vehicle details like model, chassis no., engine no., colour and location from where
the sale has been made. The additional charges of registration, insurance, accessories etc are
specified in the challan. The challan also specify the mode of sale, i.e. either the client will give
cash or take on finance. If finance sale has been made, then finance details like financer name,
EMI, finance amount etc. should be specified here only.
Benefits:
* As client is selected, his ledger details are available which gives information about the
total chargeable amount.
* Automatic posting in financer account in case of sale in finance.
* Status of sale can be checked at any point of time.
* Location from where sale has been made is entered which helps in preparing location
wise sales report.

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Miscellaneous Payments:
While making a sale, there are some amounts that are chargeable from customer besides
various tax amounts, which includes Registration, Insurance, Accessory & Agreement amount
etc. Miscellaneous Payments is a facility provided to enter the details of amount the dealer has
received and has to pay in respective accounts. If the dealer has given some cash discounts,
then it should also be recorded under this module.
Benefits:-
* Details of amount received (Party, Challan No., Amount) are available to facilitate easy
checking.
* Various Payments can be entered using a single screen
* Posting in respective accounts is handled internally.
* Reports are available for all types of payments.

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Managerial Reports:-
This report module will work like a complete MIS at the dealer’s point. Management will have
the access to all required information at a single click. This will help the management to keep
track of sales executive performance, stock, sub dealer balances and other important
information like financer wise sales, which will help the management in decision-making and
in future plans.

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Work Shop
Part Master:-
This Module provides crucial support tool for advance material planning, maintaining
availability status and order information. The module covers details like part name, its group,
alternate part details, supplier, manufacturer, purchase rate, sale rate details and both opening
& closing stock details of the part etc.
Benefits:-
* Flexibility of maintaining any number of parts information.
* Minimum order quantity value helps in suggesting the quantity of the part to be
issued while placing an order.
* Parts received in Advance Warranty is also available as adjustable warranty stock.

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Purchase Order:-
Purchase order can be created in three different ways :
1) Manually: The complete details are entered by the user i.e. user will enter the number
of units sold, stock available and the order quantity
2) Consumption Based: For this option, the user has to specify the no. of days to be
considered as the consumption period and the days for which the part is required.
Based on these details, the system will suggest the number of quantity to be ordered.
Advance payment details, transport or miscellaneous charges are also available in purchase
order Advance.
Benefits:-
* Using ROL & consumption based system saves time for entering individual part detail.
* Advance payment detail is also available in purchase order.
* Order quantity in multiple of minimum order quantity, option is available.
* It will reduce the dumping of dead stock at dealer point.

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Job Order:-
As any Vehicle is brought for servicing its Job Card is prepared. A copy of the card is given to
the customer and is required at the time of collecting the vehicle. Job Card includes details of
the vehicle such as its registration number, chassis no., model, colour etc.
Service details of the vehicle are recorded. The fuel quantity and total kilometers reading are
stored for customer satisfaction, so that at the time of delivery the two can be cross checked.
The works to be done are listed in the job card itself, which helps in allotting different works
to different mechanics.
The other page of the module cover information about the customer such as his address,
phone nos. etc. It also takes input of the parts that needs to be replaced while servicing.
Benefits:-
* Facility for fast retrieval of vehicle details if it has been serviced in the workshop
before.
* Parts to be replaced entered at this stage are also available at the time of issuing
material.
* Provision for checking the status of the job at any time.

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Sale Invoice (Spares & Service):-
Sale invoice is created against a Job order or it can be a counter sale. The mode of receipt can
be Cash or Credit. Sale invoice show part no., name, applicable tax % and amount details (its
MRP, rate etc.).
Benefits:-
* Ledger balance and outstanding of party are available at the time of making invoice.
* Details of Invoice automatically filled on the basis of Job Card No.
* Option to check whether the job has been completed or not is available while making
Invoice.
* Display of different works (part & labour), counter sale, parts issued in different
colours, enhances the understanding of work done on the vehicle.

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Warranty Claim:-
In this module, user has to enter the Job Code number and on its basis the material issued
under warranty on that particular job will automatically come in the grid and the user has to
select from the list. All the vehicle details will also be furnished by the system, which will
reduce the chances of errors in re-entry of claim details.
Benefits:-
* This module will help the dealer in reducing the warranty failures due to wrong entry
of service details.
* The dealer doesn’t have to create claims manually because all the formalities can be
furnished in this module.
* Due to reduction in warranty claim failure, company can provide better services to the
dealers by focusing on the product inspection rather than spending time in checking of
service details.

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Warranty Credit Note:-
In this module, dealer has to select the claim number from the list of claims in process. Then
as the dealer receives a credit note from the company he can enter the details of amount
passed for parts, labour and taxes as these are mentioned in the credit note.
Benefits:-
* The dealer will be able to keep track of claims which are in process, passed, rejected or
passed as part to part or in which parts found ok.
* Part wise claim settlement would be available.
* Dealer will have the status of each and every part issued under warranty.
* Reconciliation with company’s credit note will be easy and any discrepancy found can
be reported to the company at the same time.
* This will reduce the fake reimbursement claims raised by the dealer after a long time of
generation of warranty claim.

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Warranty Reports:-
This report module will provide all the reports related to the warranty system like Pending
Claim Entry, Passed Claims, Claims In Process and so on. So all the reports related to
warranty are just one click away.

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Common Modules
NAVIGATOR©
Amongst the features of the DMS, one of the key features is retrieval of any information in
just a single click. The Navigator screen is the agent through which it is easy to select the
required transaction for processing.
The Navigator screen includes important modules covered in the system. As user selects any
of the modules, the wider part of the screen depicts the flow of activities for the selected
module through pictorial representation & the related reports & views.
Showroom Navigator©

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Workshop Navigator©
Benefits:-
* User-Friendly and attractive.
* Flow of working system is pictorially presented.
* There is no need to find out regular transaction under menus.
* It helps to follow a systematic working approach.

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SMS Feature
Recently we have added a new module of SMS in AutoBooom. In this module you can send
the message to your customers. You can send your various promotional and attractive
schemes, You can send the SMS for Service Reminder to customer and even you can send the
customized SMS to customer.
Benefits:-
* Send your own Dealership name as Sender Name instead of Mobile number.
* It is very effective way to communicate with the customer.
* Increase revenue thru Vehicle Servicing or Various Schemes
* It is the cheapest way for marketing and advertising.

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Miscellaneous Master:
There are different masters created for which the user can define a set of values for easy
retrieval at the time of processing any transaction. These Masters Includes:
Title Master
Client’s Bank
Client Category
Department
Designations
Occupation
Locations (Stores/Godown) etc.
Benefits
* As all masters are available at one place, entries for all can be done simultaneously.
* Information is entered only once and no need to retype in daily transactions.

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Account Management:-
This module helps in making voucher entries easier, as the user will get the current balance of
accounts for ready reference while making the entry. In this module user can create credit
notes, debit notes or any other kind of voucher. In a voucher user can select multiple ledgers
also, which will save the time.
This module enables user to make transaction through bank or cash as required. The user can
create N number of ledgers under the main ledger group.
A/c reports are also provided in this module like Day Book, Cash Book, Bank Book, Group
wise balances, Trial Balance and Balance Sheet as and when required.

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Partial List of Clients
The list of the clients using AUTOBOOOM, include dealers of:
 Hero Honda
 TVS
 Honda
 Bajaj
 Kinetic
 Yamaha
 YO Byke
 Ultra Electric
 Global Auto
 Ashok Leyland
 Swaraj Mazda
 Maruti
 Hyundai
 Mitsubishi
 Swaraj Mazda
 Premier Ltd.
 Atul Auto
 Mahindra & Mahindra
 Scooters India Ltd.
 Force Motors Ltd.
 Standard Tractors
 John Deere Tractor
 Mahindra Tractors
 Tafe
 New Holland
 KIA Motors Ltd. (Korean Company)
 Paradua Auto Ltd. (Malaysian Company)

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THANKS