Presentation on the EC mandate on Open Access to publications in H2020 (part of the webinar "H2020 policies on Open Access and Research Data" delivered on June 12, 2019)

1. @openaire_eu
OpenAIREwebinar
OpenAccesstopublicationsinH2020
June12th,2019
HermansEmilie
GhentUniversity
OpenAIRE Webinar OA to publications in H2020 – 12/06/2019

2. ‘Everyone on the road to Open Science’ by Patrick Hochstenbach CC-BY 4.0 by Patrick Hochstenbach

3. Aim
OpenAIRE Webinar OA to publications in H2020 – 12/06/2019
- To optimize the impact of publicly-funded scientific research, both at European (FP7, Horizon 2020) and
Member State level
- Results of publicly-funded research should be disseminated more broadly and faster, for the benefit of
researchers, innovative industry and citizens.  improve quality, greater transparency and faster progress.
- All beneficiaries must deposit their peer-reviewed publications to ensure open access

4. • TheGrantAgreementstates(29.2):
Open Access Policy
OpenAIRE Webinar OA to publications in H2020 – 12/06/2019
“Ensure open access…
as soon as possible and at the latest on
publication, deposit a machine-readable
electronic copy of the published version
or final peer-reviewed manuscript
accepted for publication in a repository
for scientific publications together with
bibliographic metadata providing the
name of the action, acronym & grant
number”

5. 1. Publish in any journal of your choice
How make your publication OA?
Subscription based
Open Access Journal
 ALWAYS deposit a version in a repository
OpenAIRE WebinarOAtopublicationsinH2020 –12/06/2019
+ Add metadata: funder, grant ID number, acronym, publication date….
Deposit in a repository and provide
access
Deposit in a repository and provide
access

6. Which way to choose?
• Any subscription
based journal
Open Access Journal
OpenAIRE WebinarOAtopublicationsinH2020 –12/06/2019
Self-archive
in repository
• No fees
• Possibility of an
embargo period
• Direct Open Access
• Retain copyright
(sometimes)
• Possible costs (APC)
PROS CONS
+ -

7. • Directory of Open Access Journals: DOAJ
 doaj.org/
• Article Processing Charge (APC)
Publishing in an OA journal
Finding an OA journal:
OpenAIRE Webinar OA to publications in H2020 – 12/06/2019

8. • Both for OA journals AND subscriptions-based journals that offer
the possibility of making individual articles openly accessible
(hybrid journals)
Are Article Processing Charges (APCs)
supported?
Yes
OpenAIRE Webinar OA to publications in H2020 – 12/06/2019
but…
• Are eligible for reimbursement during the duration of the action.

9. What budget to consider in proposal?
• What to budget? Average APC x number of publications
• Publication costs  dissemination costs
• APCs vary widely
How?
OpenAIRE Webinar OA to publications in H2020 – 12/06/2019
1. Look up APCs for specific journals: ask librarians, consult publishers website
2. based on average APC

10. Average APCs APCsvarywidely
OpenAIRE Webinar OA to publications in H2020 – 12/06/2019
Average:
• 1378 €1 - 1 978 €2
• 1186 / 1 754 € (OA journal) - 2 280 € (hybrid journal)3
• 1 479 € (OA journal) – 2 493 € (hybrid journal)4
1. Open access central funds in UK universities. Learned Publishing, [online] 25(2). Pinfield, S., and Middleton, C., 2012
2. Figure 1: APC pricing distribution. Article processing charges (APCs) and subscriptions. Shamash , K. , 2016
3. A study of open access journals using article processing charges. Journal of the American Society for Information Science and Technology, 63(8), pp.1485–1495. Solomon, D.J., and Björk, B.-C., 2012
4. https://treemaps.intact-project.org/page/about.html
Information on APCs per publisher and journal
 openAPC project
Both types of OA publication cost can be reimbursed in H2020
projects.
Currently, there is no price-cap for APCs.

11. Issues to consider
OpenAIRE Webinar OA to publications in H2020 – 12/06/2019
1. Publishing ALL articles in APC based OA journals is probably
not the right solution as it can lead to a substantial amount of the
project budget.  a mix of depositing articles and publishing in
OA journals is highly recommended.
2. The growing OA market comes with some challenges.
 lots of new publishers/journals some of questionable quality.
Consult white list such as https://doaj.org/

12. • Institutional repository
• Disciplinary (arXiv, Europe PubMed Central…)
• Or use Zenodo.org: EC-cofounded, multidisciplinary, free
repository
Where to deposit?
• The Directories of Open Access Repositories:
OpenAIRE Webinar OA to publications in H2020 – 12/06/2019
• v2.sherpa.ac.uk/opendoar
• roar.eprints.org
• Explore.openaire.eu

13. • Final peer-reviewed manuscript
OR
• Published version
+ metadata: funder, grant ID number, acronym, publication date….
What to deposit?
OpenAIRE Webinar OA to publications in H2020 – 12/06/2019
 Apply to all kind of publication, but emphasis on peer-reviewed
journal articles

14. When to deposit?
 As soon as possible, and at the latest on publication
When to provide Open Access?
• Immediately or
• After embargo period:
• at most 6 months (12 months for publications in the social sciences and humanities)*
OpenAIRE Webinar OA to publications in H2020 – 12/06/2019
*EC’s model amendment to publishing agreements:
http://ec.europa.eu/research/participants/data/ref/h2020/other/hi/oa-pilot/h2020-oa-
guide-model-for-publishing-a_en.pdf

15. • SHERPA/ROMEO: www.sherpa.ac.uk/romeo
• Overview of copyright policies and self-archiving
permissions
Checkpublisherspolicies
What can I deposit?
OpenAIRE Webinar OA to publications in H2020 – 12/06/2019

16. Sherpa/Romeo vocabulary
Embargo: Period during which access to the articles limited (6/12 months
permitted)
OpenAIRE WebinarOAtopublicationsinH2020 –12/06/2019

17. Researcher
decides where
to publish
Check publishers
policies on
www.sherpa.ac.uk/romeo
Open Access Journals:
doaj.org
Self-archive in repository
Check for Article
Processing Charges
Subscription-based
journal
In short:
This is a derivative based on a scheme by “www.fosteropenscience.eu”, used under CC BY.
Immediate OA
Immediate or
delayed OA

18. Plan S and Horizon Europe?
• Plan S:
“With effect from 2021, all scholarly publications on the results from research funded by public or
private grants[…], must be published in Open Access Journals, on Open Access Platforms, or made
immediately available through Open Access Repositories without embargo.”
• Authors or their institutions retain copyright to their publications and articles must be
published under an open license.
• Open Access publication fees are covered by the Funders or research institutions, not by
individual researchers. Fees must be transparent.
• No support for hybrid models.
 Implication for Horizon Europe? Programme is still being negotiated.
For further information on Plan S: https://www.coalition-s.org/principles-and-implementation/

19. Faqs
• What if there is no Open Access journal available in my domain?
 You are not limited to Open Access journals, you can provide access through a repository
• What if the embargo period of the journal is longer then 6 (for STEM) or 12 months (for HSS)?
 Exception on copyright law (Secondary publication right in Belgium (6/12 months), The Netherlands, France
(6/12 months),Germany(12 months/non-commercial)) which allow you to provide Open Access through a
repository within the embargo period EVEN if otherwise stipulated in a contract.
 In case there is no such exception: contact publisher and ask for an amendment to the publishing
agreement: to provide support concerning compliance with Horizon 2020 embargo periods the
Commission offers a model amendment to publishing agreement
• Other funders have negotiated agreements with publishers on embargo lengths, which are then
available in funder-specific PDFs. Does H2020 have anything like this?
 No.
• Are there sanctions for not complying with OA requirements?
 Yes. Grant may be reduced.

20. Thank you!www.openaire.eu
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