Oliver is planning a podcast around Christmas time and is trying to coordinate a recording date and time with potential participants. He identified 6 potential participants and messaged them about their availability from December 27-30. Based on their responses, Oliver decided the best dates were December 29th or 30th from 7-9pm. He confirmed with Evan, AP, AJ, Keean, and Lofty that they could participate on the 29th, with the 30th as a backup date.

1. Podcast Participants
Documentation
Oliver Ingham

2. Time and Date
• To make sure I could have all the participants be apart of the podcast, I have to
make sure that it can be done at a time where they are free. Luckily, it is around
Christmas time when I plan on doing this so hopefully work and college/
university won’t be much of an issue. I also need time to sort out all the points
and research for my podcast so I am looking to do this after Christmas. I will
hopefully be looking at the dates of the 27th of December to the 30th of
December to not get in the way of peoples plans for New Years and for it to be
after Boxing day, I am messaging each potential participant to see if they can be
apart of the podcast on these dates and if it suites them.
• I will sort out the time of recording after I have messaged everyone to see if they
can do the dates and the time will be based around the people who have jobs as
they will have less free time compared to the ones who don’t have jobs, the
recording session will be, more than likely, later at night, looking around 7pm-
9pm.

3. Potential Participants.
• I have asked 6 people to participate within the podcast. This is a large
number but it is done so if any of the potential participants turned
the opportunity down, then I will have a lot of back up people who I
could use to replace them. This is done so I can also have a wider
selection of people to choose from who have more of an interest in
specific areas within the game/ community. It also means that I will
not run out of people to participate as even if all of them choose not
to participate, then I can do the podcast myself, which won’t be as
entertaining but will be good and also have the same potential as the
one with more participants to be as informative. If this was to
happen, I would take more inspiration to the Strong Opinion Sports
podcast as that is done solo.

4. Getting Participants
• To get participants, I put a message in our discord asking whether
people wanted to join and participants did not respond to the
message, leaving me to message them all individually to get a
response which is what the following slides will be detailing and
showcasing.

5. AJ

6. Lofty

7. Keean

8. Luca

9. AP

10. Evan

11. Participants Analysis
• AJ- Finishes work on the 23rd, states that he is free after that date and is down to be a part of the
podcast, he is also not too worried or bothered about time of recording either.
• Lofty- States he is free on all those dates apart from Monday the 28th but also says that things
might change as he might be doing things with his family but will keep me updated on if anything
changes, doesn't say anything about time so will discuss this with him when choosing a date.
• Keean- Isn't too bothered about participating but will participate, is down to be a part of for the
TFT portion of the podcast. Says he can't do the 27th and he thinks he is good on the other
potential days. Is okay with the rough estimate of time it will take to record the podcast.
• Luca- Says he might be busy during the days wanted to record and no further conversation was
had about the podcast. Luca will not be participating in the podcast.
• AP- Said he is "probs around" for the dates suggested to record and seems to be okay with any
time, no conversation was had after this so I am guessing it is fine and will talk further with him
when choosing the date and time that I think is best for everyone.
• Evan- Says that he is free on any of those dates but will keep me informed if anything changes, I
know Evan will be okay with any time chosen to record so that I can be easy with, but I know the
recording time will be done later in the day rather than early.

12. Sorting date and time for recording.
For my first choice of day to record, I want to get it
done as soon as possible, so the 29th is my first choice
of day to record. For my second choice, in case some
people have a problem with the 29th. I want to do the
30th.
The time for the dates will be 7pm- 9pm as I want to do
the recording late and also, at that time, no one will be
at work or busy so it will fit us all.
The 28th and 29th are out of the question as I will miss
one person on each of those dates as seen on the
messages sent and also, the mind map.
This message will be sent to all potential participants:
Are you able to be part of the recording for my podcast
on the 29th [30th] of December at roughly 7pm- 9pm?

13. Agreed time and date for recording.
• The agreed time for my recording with my participants is the 29th of
December at 7pm- 9pm. I can also fall upon the 30th of December in
case something happens where someone has to pull out of the 29th,
as a backup plan.

14. Official Date and Time of Recording and
Participants.
• Participants: Evan, AP, AJ, Keean, Lofty
• Rough Estimate of Time Needed to Record: 40- 90 Minutes.
• Date of Recording: 29th Or 30th.
• Time of Recording: 7pm- 9pm