Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

Scheduling academies betheil


Published on

Published in: Education, Technology
  • Be the first to comment

  • Be the first to like this

Scheduling academies betheil

  1. 1. Mastering the Schedule Guidance for Career Academies & Small Learning Communities Gregg Betheil National Foundation Saturday, July 22, 2006
  2. 2. The Agenda <ul><li>Introduction </li></ul><ul><li>Workshop Goals </li></ul><ul><li>Scheduling Guide </li></ul><ul><li>Group Activity </li></ul><ul><li>Software Options and Features </li></ul><ul><li>Resources </li></ul><ul><li>Question & Answer </li></ul>
  3. 3. Workshop Goals <ul><li>To make you aware of the scheduling process, related difficulties, how SLCs/ Academies complicate this process, and what can be done about it </li></ul><ul><li>To critique your own school’s processes, looking at challenges as well as best practices </li></ul>
  4. 4. The Scheduling Guide <ul><li>Chapters </li></ul><ul><ul><li>I. Why </li></ul></ul><ul><ul><li>II. Who </li></ul></ul><ul><ul><li>III. What and When </li></ul></ul><ul><ul><li>IV. Potential Conflicts </li></ul></ul><ul><ul><li>V. Related Software </li></ul></ul><ul><li>Appendices </li></ul><ul><ul><li>Alternative Bell Schedules </li></ul></ul><ul><ul><li>Software Matrix </li></ul></ul><ul><ul><li>Glossary </li></ul></ul><ul><ul><li>Bibliography </li></ul></ul>
  5. 5. Why Scheduling Is So Important? <ul><li>Fundamental need of SLC/ Academy </li></ul><ul><li>Most frequent problem/ complaint </li></ul><ul><li>If done wrong, causes teacher frustration </li></ul><ul><li>Not to mention students and parents </li></ul><ul><li>It is hard to do well -- very complicated </li></ul><ul><li>Bottom line: It is possible </li></ul>
  6. 6. Who Should Be Involved? <ul><li>Traditional Method: </li></ul><ul><ul><li>A single administrator or counselor, often working behind a closed (and occasionally locked) door </li></ul></ul><ul><ul><li>Students and teachers receive their schedule during the summer or right before school starts </li></ul></ul><ul><li>Recommended Method: </li></ul><ul><ul><li>Master Schedule Team </li></ul></ul><ul><ul><li>Multiple stakeholders are involved in all aspects of creating the master schedule </li></ul></ul>
  7. 7. Master Schedule Team <ul><li>Open system with a team environment to build capacity and collaboration </li></ul><ul><li>Counselors, teachers, administrators, classified staff, even students </li></ul><ul><li>At least two people with computer/database expertise, or ability to learn how to manipulate programs </li></ul>
  8. 8. District Role <ul><li>Districts should support schools by providing staffing information/ teacher allotments earlier rather than later in the Master Schedule Development Process </li></ul><ul><li>Usually by the 5 th or 6 th month of a traditional school year </li></ul>
  9. 9. The 5 Stages in the Master Scheduling Process <ul><li>Planning </li></ul><ul><li>Student course selection </li></ul><ul><li>Master schedule construction </li></ul><ul><li>Analysis, adjustment, and distribution of schedules </li></ul><ul><li>Fine tuning and re-adjustment </li></ul>
  10. 10. Stages 1 & 2 (Aug-Dec & Jan-Mar) <ul><li>Planning & Preliminary/Initial Tasks (1-5) </li></ul><ul><ul><li>Assemble and develop scheduling team </li></ul></ul><ul><ul><li>Team involves stakeholders </li></ul></ul><ul><ul><li>Team develops materials and calendar for creating the master schedule </li></ul></ul><ul><li>Student Course Selection/Course Tallies (6-8) </li></ul><ul><ul><li>Students and families informed of course selection </li></ul></ul><ul><ul><li>Students register for next year’s courses </li></ul></ul><ul><ul><li>Team evaluates course tallies, negotiates with administration and the district </li></ul></ul>
  11. 11. Stage 3 (March-May) <ul><li>Master Schedule Construction (8-10) </li></ul><ul><ul><li>Team establishes rules for course scheduling and analyzes constraints and SLC/Academy needs </li></ul></ul><ul><ul><li>Computer runs begin, with final adjustments made by hand </li></ul></ul><ul><ul><li>Team invites stakeholders to view master schedule </li></ul></ul>
  12. 12. Stages 4 & 5 (May-July & Aug-Sept) <ul><li>Analysis, Adjustment & Distribution (10-12) </li></ul><ul><ul><li>Master schedule is analyzed by team & stakeholders </li></ul></ul><ul><ul><li>SLC/Academy teachers analyze individual student schedules </li></ul></ul><ul><ul><li>Class schedules passed out and adjustments made by hand as needed </li></ul></ul><ul><li>Fine Tuning & Readjustment (13-14) </li></ul><ul><ul><li>Team and stakeholders analyze process </li></ul></ul><ul><ul><li>Team reformed and process begins again </li></ul></ul>
  13. 13. Constraints and Conflicts <ul><li>“ Outside” requirements </li></ul><ul><li>Staffing allocations </li></ul><ul><li>Collective bargaining agreements </li></ul><ul><li>Credit requirements </li></ul><ul><li>Space constraints </li></ul><ul><li>Time constraints </li></ul><ul><li>Singletons/doubletons </li></ul><ul><li>Special populations/programs </li></ul><ul><li>Teacher preferences/needs </li></ul><ul><li>Software capabilities </li></ul><ul><li>Making deadlines </li></ul><ul><li>SLC & Academy Needs! </li></ul>
  14. 14. SLC & Academy Needs <ul><li>Shared Leadership </li></ul><ul><li>Linked Classes </li></ul><ul><li>Common Teacher Prep Time </li></ul><ul><li>Balancing Across SLCs </li></ul><ul><li>Looping </li></ul><ul><li>Advisories </li></ul>
  15. 15. Put This to Use! <ul><li>With two to three people next to you, discuss the following questions: </li></ul><ul><ul><li>What are the two biggest issues, challenges, or constraints you face in developing the master schedule? </li></ul></ul><ul><ul><li>What are two best practices you have for addressing either your own or your group members’ challenges? </li></ul></ul><ul><li>On the poster paper: </li></ul><ul><ul><li>List most commonly shared challenges </li></ul></ul><ul><ul><li>List 1-2 best practices </li></ul></ul>
  16. 16. Best Practices
  17. 17. Scheduling Software <ul><li>Software should be able to: </li></ul><ul><ul><li>Link Classes </li></ul></ul><ul><ul><li>Group Students </li></ul></ul><ul><ul><li>Schedule Multiple Academies/SLCs </li></ul></ul><ul><ul><li>Allow for Block Scheduling </li></ul></ul><ul><ul><li>Provide Common Planning Time </li></ul></ul>
  18. 18. How to Get the Guide <ul><li>Written Guide: </li></ul><ul><ul><li> (Resources Tab) </li></ul></ul><ul><ul><li> (Members only) </li></ul></ul><ul><li>PowerPoint and Handouts </li></ul><ul><ul><li>http:// </li></ul></ul><ul><li>Tutorials </li></ul><ul><ul><li>http:// / </li></ul></ul><ul><li>IT’S (almost) ALL FREE! </li></ul>
  19. 19. Staying in Touch <ul><li>At NAF </li></ul><ul><ul><li>Gregg Betheil ( [email_address] ) </li></ul></ul><ul><ul><li>Your NAF Regional Manager </li></ul></ul><ul><li>At CASN </li></ul><ul><ul><li>Charlie Dayton </li></ul></ul><ul><ul><li>[email_address] </li></ul></ul><ul><ul><li>Susan Tidyman </li></ul></ul><ul><ul><li>[email_address] </li></ul></ul><ul><ul><li>Tracy Hanna </li></ul></ul><ul><ul><li>[email_address] </li></ul></ul>