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Scheduling academies betheil

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Scheduling academies betheil

  1. 1. Mastering the Schedule Guidance for Career Academies & Small Learning Communities Gregg Betheil National Foundation Saturday, July 22, 2006
  2. 2. The Agenda <ul><li>Introduction </li></ul><ul><li>Workshop Goals </li></ul><ul><li>Scheduling Guide </li></ul><ul><li>Group Activity </li></ul><ul><li>Software Options and Features </li></ul><ul><li>Resources </li></ul><ul><li>Question & Answer </li></ul>
  3. 3. Workshop Goals <ul><li>To make you aware of the scheduling process, related difficulties, how SLCs/ Academies complicate this process, and what can be done about it </li></ul><ul><li>To critique your own school’s processes, looking at challenges as well as best practices </li></ul>
  4. 4. The Scheduling Guide <ul><li>Chapters </li></ul><ul><ul><li>I. Why </li></ul></ul><ul><ul><li>II. Who </li></ul></ul><ul><ul><li>III. What and When </li></ul></ul><ul><ul><li>IV. Potential Conflicts </li></ul></ul><ul><ul><li>V. Related Software </li></ul></ul><ul><li>Appendices </li></ul><ul><ul><li>Alternative Bell Schedules </li></ul></ul><ul><ul><li>Software Matrix </li></ul></ul><ul><ul><li>Glossary </li></ul></ul><ul><ul><li>Bibliography </li></ul></ul>
  5. 5. Why Scheduling Is So Important? <ul><li>Fundamental need of SLC/ Academy </li></ul><ul><li>Most frequent problem/ complaint </li></ul><ul><li>If done wrong, causes teacher frustration </li></ul><ul><li>Not to mention students and parents </li></ul><ul><li>It is hard to do well -- very complicated </li></ul><ul><li>Bottom line: It is possible </li></ul>
  6. 6. Who Should Be Involved? <ul><li>Traditional Method: </li></ul><ul><ul><li>A single administrator or counselor, often working behind a closed (and occasionally locked) door </li></ul></ul><ul><ul><li>Students and teachers receive their schedule during the summer or right before school starts </li></ul></ul><ul><li>Recommended Method: </li></ul><ul><ul><li>Master Schedule Team </li></ul></ul><ul><ul><li>Multiple stakeholders are involved in all aspects of creating the master schedule </li></ul></ul>
  7. 7. Master Schedule Team <ul><li>Open system with a team environment to build capacity and collaboration </li></ul><ul><li>Counselors, teachers, administrators, classified staff, even students </li></ul><ul><li>At least two people with computer/database expertise, or ability to learn how to manipulate programs </li></ul>
  8. 8. District Role <ul><li>Districts should support schools by providing staffing information/ teacher allotments earlier rather than later in the Master Schedule Development Process </li></ul><ul><li>Usually by the 5 th or 6 th month of a traditional school year </li></ul>
  9. 9. The 5 Stages in the Master Scheduling Process <ul><li>Planning </li></ul><ul><li>Student course selection </li></ul><ul><li>Master schedule construction </li></ul><ul><li>Analysis, adjustment, and distribution of schedules </li></ul><ul><li>Fine tuning and re-adjustment </li></ul>
  10. 10. Stages 1 & 2 (Aug-Dec & Jan-Mar) <ul><li>Planning & Preliminary/Initial Tasks (1-5) </li></ul><ul><ul><li>Assemble and develop scheduling team </li></ul></ul><ul><ul><li>Team involves stakeholders </li></ul></ul><ul><ul><li>Team develops materials and calendar for creating the master schedule </li></ul></ul><ul><li>Student Course Selection/Course Tallies (6-8) </li></ul><ul><ul><li>Students and families informed of course selection </li></ul></ul><ul><ul><li>Students register for next year’s courses </li></ul></ul><ul><ul><li>Team evaluates course tallies, negotiates with administration and the district </li></ul></ul>
  11. 11. Stage 3 (March-May) <ul><li>Master Schedule Construction (8-10) </li></ul><ul><ul><li>Team establishes rules for course scheduling and analyzes constraints and SLC/Academy needs </li></ul></ul><ul><ul><li>Computer runs begin, with final adjustments made by hand </li></ul></ul><ul><ul><li>Team invites stakeholders to view master schedule </li></ul></ul>
  12. 12. Stages 4 & 5 (May-July & Aug-Sept) <ul><li>Analysis, Adjustment & Distribution (10-12) </li></ul><ul><ul><li>Master schedule is analyzed by team & stakeholders </li></ul></ul><ul><ul><li>SLC/Academy teachers analyze individual student schedules </li></ul></ul><ul><ul><li>Class schedules passed out and adjustments made by hand as needed </li></ul></ul><ul><li>Fine Tuning & Readjustment (13-14) </li></ul><ul><ul><li>Team and stakeholders analyze process </li></ul></ul><ul><ul><li>Team reformed and process begins again </li></ul></ul>
  13. 13. Constraints and Conflicts <ul><li>“ Outside” requirements </li></ul><ul><li>Staffing allocations </li></ul><ul><li>Collective bargaining agreements </li></ul><ul><li>Credit requirements </li></ul><ul><li>Space constraints </li></ul><ul><li>Time constraints </li></ul><ul><li>Singletons/doubletons </li></ul><ul><li>Special populations/programs </li></ul><ul><li>Teacher preferences/needs </li></ul><ul><li>Software capabilities </li></ul><ul><li>Making deadlines </li></ul><ul><li>SLC & Academy Needs! </li></ul>
  14. 14. SLC & Academy Needs <ul><li>Shared Leadership </li></ul><ul><li>Linked Classes </li></ul><ul><li>Common Teacher Prep Time </li></ul><ul><li>Balancing Across SLCs </li></ul><ul><li>Looping </li></ul><ul><li>Advisories </li></ul>
  15. 15. Put This to Use! <ul><li>With two to three people next to you, discuss the following questions: </li></ul><ul><ul><li>What are the two biggest issues, challenges, or constraints you face in developing the master schedule? </li></ul></ul><ul><ul><li>What are two best practices you have for addressing either your own or your group members’ challenges? </li></ul></ul><ul><li>On the poster paper: </li></ul><ul><ul><li>List most commonly shared challenges </li></ul></ul><ul><ul><li>List 1-2 best practices </li></ul></ul>
  16. 16. Best Practices
  17. 17. Scheduling Software <ul><li>Software should be able to: </li></ul><ul><ul><li>Link Classes </li></ul></ul><ul><ul><li>Group Students </li></ul></ul><ul><ul><li>Schedule Multiple Academies/SLCs </li></ul></ul><ul><ul><li>Allow for Block Scheduling </li></ul></ul><ul><ul><li>Provide Common Planning Time </li></ul></ul>
  18. 18. How to Get the Guide <ul><li>Written Guide: </li></ul><ul><ul><li>http://casn.berkeley.edu (Resources Tab) </li></ul></ul><ul><ul><li>www.naf.org (Members only) </li></ul></ul><ul><li>PowerPoint and Handouts </li></ul><ul><ul><li>http:// casn.berkeley.edu </li></ul></ul><ul><li>Tutorials </li></ul><ul><ul><li>http:// www.nwrel.org/scpd/sslc/tutorials / </li></ul></ul><ul><li>IT’S (almost) ALL FREE! </li></ul>
  19. 19. Staying in Touch <ul><li>At NAF </li></ul><ul><ul><li>Gregg Betheil ( [email_address] ) </li></ul></ul><ul><ul><li>Your NAF Regional Manager </li></ul></ul><ul><li>At CASN </li></ul><ul><ul><li>Charlie Dayton </li></ul></ul><ul><ul><li>[email_address] </li></ul></ul><ul><ul><li>Susan Tidyman </li></ul></ul><ul><ul><li>[email_address] </li></ul></ul><ul><ul><li>Tracy Hanna </li></ul></ul><ul><ul><li>[email_address] </li></ul></ul>

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