Planning & communication for online learning projects


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Describes e-learning project management approach based on ADDIE model. Contains group activities to explore different phases and make decisions on project tools to use. Workshop delivered at eFest 2007.

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  • Planning & communication for online learning projects

    1. 1. Planning and communication for online projects: How do we get where we want to go? Kate Hunt, Learning Designer Joyce Seitzinger, eLearning Advisor EIT Hawke’s Bay Presented at eFest 2007 , Wellington, New Zealand
    2. 2. Treat Any Kind of Online Learning Development as a Project <ul><li>Need other people, eg ed tech staff, librarians, test users, multimedia people, academic advisor, instructional designers </li></ul><ul><li>Need to plan so you will have the resources you need, (people or materials) </li></ul><ul><li>Need to plan for any staff development that needs to be done or arrange an alternative </li></ul><ul><li>If it isn't a project it simply won't happen because other things take priority </li></ul>
    3. 3. Collaboration between lecturers and ed tech staff – some issues <ul><li>Educational Technology Staff may have 10+ projects </li></ul><ul><li>Teaching staff have little ‘extra’ time </li></ul><ul><li>Teaching staff are used to working by themselves </li></ul><ul><li>More? </li></ul>
    4. 4. Our Project Tool Examples <ul><li>School of Nursing Study Guides – Use of Blackboard </li></ul><ul><li>Online Facilitation Course – Use of Moodle Teacher Forum & Chatroom </li></ul><ul><li>Educational Website – FTP and MSN Messenger </li></ul><ul><li>EIT Online Vit & Wine Degree – Shared Moodle Space for resources & discussion </li></ul><ul><li>WITT Communication Paper – Shared Moodle Space </li></ul><ul><li>E-Pacific – Skype and Shared Moodle Space </li></ul>
    5. 5. Your Project Tool Examples?
    6. 6. pADDTIE
    7. 7. preparation <ul><li>Does it match organisation’s priorities/strategy? </li></ul><ul><li>Is this project feasible, in broad lines? </li></ul><ul><li>Touch base with parties likely to be involved – get their opinion </li></ul><ul><li>Small here because often the strategic decision to go ahead has already been made </li></ul>
    8. 8. Analysis <ul><li>identify the learner profile </li></ul><ul><li>understand existing knowledge & skills of audience and how to achieve desired outcomes  </li></ul><ul><li>technical analysis </li></ul><ul><li>determine people </li></ul><ul><li>determine tools </li></ul><ul><li>analyse current skills & gaps of project team </li></ul><ul><li>create timeline/schedule </li></ul><ul><li>determine activities & assigned task list </li></ul><ul><li>understand budget </li></ul><ul><li>set-up archive for documenting decisions & actions </li></ul>
    9. 9. Design <ul><li>create an overall design document </li></ul><ul><li>create separate scripts/storyboards </li></ul><ul><li>keep running list of learning resources </li></ul><ul><li>keep running list of experts </li></ul><ul><li>search for new learning resources </li></ul><ul><li>track project progress against schedule </li></ul><ul><li>track project progress against task list </li></ul><ul><li>keep task list up-to-date </li></ul><ul><li>maintain archive for documenting decisions & actions </li></ul><ul><li>get advice/feedback from experts & peers on design </li></ul>
    10. 10. Development <ul><li>track project progress against schedule </li></ul><ul><li>track project progress against task list </li></ul><ul><li>keep task list up-to-date </li></ul><ul><li>maintain archive for documenting decisions & actions </li></ul><ul><li>search for existing learning resources </li></ul><ul><li>create learning resources </li></ul><ul><li>upload resources </li></ul><ul><li>develop test plan (for Testing) </li></ul><ul><li>develop roll-out plan for students (for Implementation) </li></ul>
    11. 11. Testing <ul><li>track project progress against schedule </li></ul><ul><li>track project progress against task list </li></ul><ul><li>keep task list up-to-date </li></ul><ul><li>maintain an archive for documenting decisions & actions </li></ul><ul><li>test finished product by representative users (3-4) </li></ul><ul><li>document findings (based on collected data) </li></ul><ul><li>decide on recommendations (feasibility, cost) </li></ul><ul><li>make alterations </li></ul><ul><li>test again  </li></ul>
    12. 12. Implementation <ul><li>implement roll-out plan for students </li></ul><ul><li>materials are delivered or made accessible to the student group </li></ul><ul><li>lecturer(s) facilitate the course </li></ul><ul><li>keep opportunities log </li></ul>
    13. 13. Evaluation & Maintenance <ul><li>evaluation of course by students </li></ul><ul><li>evaluation of course by lecturer (opportunities log) </li></ul><ul><li>evaluation of course by other staff (library, helpdesk,...) </li></ul><ul><li>re-assess all resources (broken links? newer versions?) </li></ul><ul><li>decide on recommendations (feasibility, cost) </li></ul><ul><li>make alterations </li></ul><ul><li>test again </li></ul><ul><li>and back to implementation... </li></ul>
    14. 14. Activity 1: Complete the phase <ul><li>get into 4 groups </li></ul><ul><li>each group is assigned one phase (only ADDT) </li></ul><ul><li>each phase has associated tasks already printed </li></ul><ul><li>3 minutes to add anything that’s missing… </li></ul>
    15. 15. Activity 2: How would you like to work together? <ul><li>each group has two sets of cards </li></ul><ul><li>each card describes a tool </li></ul><ul><ul><li>traditional tools </li></ul></ul><ul><ul><li>online/new tools </li></ul></ul><ul><li>decide which tools best suit your phase of the process and your situation </li></ul><ul><li>Write on tool card how you would use that tool </li></ul><ul><li>15 minutes then report from each group (3 min) </li></ul><ul><li>tip 1: Shuffle thru tools and quickly discard those that are clearly unsuitable </li></ul><ul><li>tip 2: You can add your own tools – empty cards are provided </li></ul>
    16. 16. Further information or questions Kate Hunt [email_address] Skype: kate.hunt Joyce Seitzinger, EIT Hawke’s Bay [email_address] Skype: joyceseitzinger