This document provides information about formal invitations, including their purpose, structure, and language features. It defines formal invitations and discusses why they are needed. It outlines the general features of formal invitations, such as using third person and answering the five W questions. It also describes appropriate occasions that warrant formal invitations, such as weddings and work events. The document explains how to write formal invitations for different scenarios and includes examples of invitations for school functions, weddings, and inaugurations. It provides guidance on formatting, language use, and responding to accept or decline an invitation.

1. FORMAL
INVITATION
By
Marsono, S.Pd

2. TUJUAN PEMBELAJARAN
1) Menganalisis fungsi sosial, struktur dan unsur kebahasaan teks
undangan resmi (formal invitation) terkait kegiatan sekolah/tempat
kerja.
2) Mempresentasikan hasil diskusi kelompok terkait dengan fungsi
sosial dan unsur kebahasaan teks undangan resmi (formal invitation)
terkait kegiatan sekolah/tempat kerja.
3) Menangkap makna kontekstual terkait fungsi sosial, struktur dan ciri
kebahasaan serta makna isi tersurat, tersirat dan rinci teks undangan
resmi (formal invitation) terkait kegiatan sekolah/tempat kerja.
4) Menyusun teks undangan resmi (formal invitation) terkait kegiatan
sekolah/tempat kerja dengan memperhatikan struktur, fungsi sosial
dan ciri kebahasaan.

3. DEFINITION
A verbal or written request to an individual or
a group of people to come or go somewhere
or to do something. Invitations or invites are
the sweetest kinds of letters. We write
invitations on a number of occasions – formal
and informal.
GENERAL INFORMATION

4. NEED FOR AN
INVITATION
• Man a social being.
• Sharing joys and sorrows-an integral part
of culture.
• A way of interaction and communication.
• For inviting people staying far off.
GENERAL INFORMATION

5. GENERAL FEATURES
1. A single sentence presentation.
2. Written in third person.(Formal).
3. Put in a box.
4. It should answer to the 5Ws:
a) WHAT- The occasion
b) WHEN- Date and time
c) WHERE- Venue
d) WHO- Name of the host
e) WHOM- Name of the person being invited

6. INVITATION FOR OCCASIONS
Occasions which require a formal dress code, with an array of fixed events.
E.g. Weddings, Annual Day Celebrations, Inauguration of shop, house etc.

7. OCCASIONS FOR WRITING FORMAL INVITATIONS
 Inviting a dignitary to preside over a function.(Letter)
 Inviting a celebrity to inaugurate your new showroom. (Letter)
 Inviting people to attend marriage. (Card)
 Inviting people/ masses to witness function. (Card)
 Inviting public on inauguration. (Card)

8. CHARACTERISTICS
 Written to VIPs, masses, etc.
 A single sentence presentation
 Should be written in third person (they, their, he, she, his, her)
 Simple present tense is used.
 Polite and courteous tone.
 Formal Invitation are generally sent on occasions such as grand weddings,
anniversaries and mass functions involving a big crowd of invitees.
 Formal Invitations are sent to individuals for a less grand function such as a
formal wedding anniversary, formal alumni meeting, etc. In this kind of
invitation, we write, “Mr. Arvind Malhotra cordially seeks the pleasure of Mr.
and Mrs. Singh, on the auspicious occasion of….”

9. CHARACTERISTICS
 Write as if it is written by a third person. It is not, “I and my wife invite you to
our son’s wedding” but, “Mrs and Mr Malhotra cordially solicit the presence of
Mrs and Mr….”
 Do not use I, we, and you and their other forms.
 Do not use I, we, and you and their other forms.
 Follow the letter format with from address and date but no need to write
salutation such as, dear, sir, etc.
 Begin with the host’s name, such as, “Mr. Peter is glad to invite Mr.
Alexander…”
 For invitations inviting dignitaries as judges or chief guests, it is just a single
paragraph.
 No I, We, You. Only Third Persons
 Write inside a box.

10. FORMAT OF PRINTED CARD FORM
 Name of the host
 Request line (E.g., request the pleasure of your company, solicit your
gracious presence)
 Purpose of the invitation.
 Day, date and time of the event.
 Name of the honouree (if any) & designation.
 Name of the place, location with complete address. Route map enclosed for
outsiders.
 RSVP- Répondez s'il vous plait ("Please respond" )
 Telephone or mobile number or address of the host
 Any other relevant details

11. SCHOOL FUNCTIONS

12. SCHOOL FUNCTIONS

13. WEDDING INVITATION

14. INAGURATION

15. FORMAT
• Sender’s address
• Date
• Receiver’s address
• Salutation
• Subject
• Body (information about occasion, day, date, time & venue) •
Subscription
• Signature
• Name
• Designation

16. INVITING DIGNITARIES
Question Your school, Lord Buddha School, Gaya, is celebrating its
300th Anniversary in the month of December. The program is
expected to last a week. To this, invite Mr. A. K. Antony, Honorable
Minister of Education to precede over the occasion of the closing day
programs. You are Ms. Sukanya, Principal.

17. INVITING DIGNITARIES

18. WRITING REPLIES/RESPONDING TO INVITATIONS
 Acknowledge the invitation in third person.
 Express thanks in third person to the sender.
 Mention acceptance/regret.
 Specify the reason for refusal.
 Be brief and specific Be formal in tone and treatment.
 Do not exceed the word limit (usually 50 words).

19. REPLIES (ACCEPTING)

20. REPLIES (DECLINING)

21. ASSIGNMENT
Write down one chapter of FORMAL INVITATION!
Have you ever written or received a formal invitation before?
Why do people write and send invitations?
Find the expressions of invitation and the response (accepting and
declining), write down in your notebook, and then send to GC!

22. THANK YOU