Uganda's PDM registration guidelines and Meeting Agenda.

1. KYENKWANZI PDM PIGGERY
FARMER’S ENTERPRISE GROUP,
DATE: ……………………………………
To: The Senior Town clerk
Sheema Municipal Council.
Thru: Principal Community Development Officer,
Sheema Municipal Council.
Thru: The Senior Assistant Town Clerk
Sheema Central Division
Thru: Community Development Officer,
Sheema Central Division.
Thru: Chairperson LC 1,
Kyenkwanzi Cell.
REGISTRATION OF KYENKWANZI PDM PIGGERY FARMER’S ENTERPRISE
GROUP.
We, the undersigned members of the Kyenkwanzi PDM Piggery Farmer’s Enterprise Group,
hereby submit or our request to have our association registered as a Community Based
Organization. This was resolved in a general meeting held on under minute
The group is a collective of passionate individuals dedicated to promoting economic
empowerment and social development within our community. Our primary aim is to engage in
an enterprise that will not only improve the livelihoods of our members but also contribute to
the overall growth and progress of our community and therefore would like to register our
association in your office as to operate legally in the municipality as a Community Based
Organisation.
Thank you for considering our request, and we look forward to your positive response and
support in registering the Kyenkwanzi PDM Piggery Farmer’s Enterprise Group.
Yours,
……………………………… ………………………………….
Mrs. Atuhaire Ackious Mrs. Tumuhimbise Loice
Secretary Chairperson
Tel: …………………

2. Meeting Agenda: May 2022
Date: 02nd
March 2023 Time: 03:15pm Venue: Kyenkwanzi Trading Centre.
1. Welcome and Opening Remarks
2. Roll Call and Attendance
3. Treasurer's Report
4. Group Registration Proposal
5. Election of New Leaders
6. Chairperson's Speech
7. Other Matters Arising
8. Closing Remarks
Meeting Minutes:
The meeting of Kyenkwanzi Piggery Farmer's Enterprise Group was held on 02nd March
2023 at Kyenkwanzi Trading Centre. The meeting commenced at 03:15pm and was presided
over by the Chairperson, Mrs. Tumuhimbise Loice, who welcomed all members and guests
present.
Min 01/2023: Welcome and Opening Remarks
➢ The Chairperson who led the prayers continued to extended warm greetings to all
attendees and thanked them for their presence at the meeting.
➢ She emphasized the importance of unity and collaboration among group members in
achieving the group's objectives and continued to propose the idea to register the group
as community Based Organisation and sign in the constitution.
➢ She continued to suggest that they should open the an account n Bank and continued to
thank the members and wishing them fruitful meeting.
Min 02/2023Roll Call and Attendance
The Secretary, Mrs. Atuhaire Ackious conducted a roll call to confirm the attendance of all
registered members. Thirteen(13) members were present, constituting a quorum to proceed
with the meeting.
Min 03/2023: Treasurer's Report
➢ The Treasurer, Mrs Kasande Sarah, presented the financial report covering the
group's activities since the previous meeting. He/she outlined the income,
expenses, and current financial status of the group. Members were pleased to
note the steady growth of the group's savings and expressed satisfaction with
the transparency in financial management.
➢ She continued to emphasize the groups need to register as a Community Based
Organisation as proposed by the chairperson as well as opening the Group Bank
account
Min 04/2023: Group Registration Proposal
The Chairperson introduced the proposal to register Kyenkwanzi Piggery Farmer's Enterprise
Group as an official entity. He/she highlighted the benefits of registration, such as access to

3. grants, formal recognition, and legal protection. Members enthusiastically supported the
proposal and unanimously agreed to proceed with the registration process.
Min 05/2023: Election of New Leaders
As per the group's constitution, the meeting proceeded to conduct elections for new leaders.
Mrs. Ahumuza Daizy, an independent observer, was invited to oversee the election process.
Nominations were invited from the floor, and members willingly stepped forward to contest
various positions.
After a fair and transparent voting process, the following members were elected to the
Executive Committee:
1. Chairperson: Mrs. Tumuhimbise Loice
2. Vice-Chairperson: Mr. Mugisha Alex
3. Secretary: Mrs. Atuhaire Ackious
4. Treasurer: Mrs Kasande Sarah
Min 06/2023: Chairperson's Speech
The newly elected Chairperson, Mrs. Tumuhimbise Loice, delivered an acceptance speech,
expressing gratitude for the members' trust and confidence in electing her. She pledged to work
tirelessly for the betterment of the group and promised to uphold transparency, accountability,
and inclusivity in decision-making.
Min 07/2023: Other Matters Arising
During this session, members raised various points for discussion, including suggestions for
new income-generating projects, improvements in project management, and ideas for
community outreach programs. The Chairperson assured members that these proposals would
be duly considered and incorporated into the group's action plan.
Min 08/2023: Closing Remarks
The Chairperson thanked all members for their active participation in the meeting and
encouraged them to continue supporting the group's endeavors. She announced the date for the
next general meeting and officially adjourned the session.
With a renewed sense of purpose and determination, the meeting concluded at 05:30pm with
prayers led by Mr. Muhumuza Onan and on a high note, as the Kyenkwanzi Piggery Farmer's
Enterprise Group took significant steps towards progress and growth through group registration
and the election of new leaders.
Recorded by Confirmed by
……………………………… ………………………………….
Mrs. Atuhaire Ackious Mrs. Tumuhimbise Loice
Secretary Chairperson
Tel: ……………………….. Tel .......................................