BASIC THINGS TO KNOW ABOUT EVENT MANAGEMENT

1. EVENT MANAGEMENT
PRESENTING BY
MOHAMMED NASIH B.M

2. TOPICS
INDIVIDUAL EVENTS
CORPORATE EVENTS
CONFERENCES
COVENTION CENTERS
TYPES OF VENUES FOR CONDUCTING EVENTS
PRACTICES IN EVENT MANAGEMENT
KEY STEPS TO A SUCCESSFUL EVENT
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3. INDIVIDUAL EVENTS
 Personal events are celebrated in special occasion with friends
and family.
 They could be viewed cultural event because when their close
cultural formal may vary.
 Those events may be wedding, birthday etc.
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4. CORPORATE EVENTS
 Corporate event is the type which involve just one single
business company/corporation.
 It includes the annual conferences, staff motivation event,
award ceremony, dinner program, conventions, incentive trip,
annual meeting, strategic planning, board meetings, product
launches, client appreciation event etc.
 The purpose of these events may be to give the colleagues
the place and space to come together in order to make
changes, create changes with in the organization.
 Key task include considering the competitions, resolving the
problems etc.
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5. CONFERENCE
 A conference is usually a large gathering of persons who
meet to discuss a particular experiences or information.
 The conference is a closed group discussion and it is
generally accepted that the participants have to register
themselves for attending the same.
 The purpose of a conference is to confer.
 The discussion in a conference usually results in a set of
suggestions or recommendations on the central theme of the
conference.
 A wide range of activities takes place under the label
‘conference’
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6. CONVENTION CENTERS
 A convention center is a large building that is designed to
hold a convention, where individuals and groups gather to
share and promote a common interests.
 Convention centers typically offer sufficient floor area to
accommodate several thousand attendees.
 Very large venues, suitable for major trade shows, are
sometimes known as exhibition centers.
 Convention centers typically have at least one auditorium and
may also contain concert halls, lecture halls, meeting rooms,
and conference rooms.
 Some large resort area hotels include a convention center.
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7. TYPES OF VENUES FOR
CONDUCTING AN EVENT
 The venue is the site at a desired location with the required
audience capacity and available for a specific time period
where the event concept shall be carried out.
 Venues play a major role in the Event Management.
 There are two types of venues
 In-house Venue
 External Venue
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8. IN-HOUSE VENUE
 Any event that is executed within the premises of the
company or institution or in the private homes or properties
belonging to the client is called an In-house venue.
 In fact, the companies or individuals themselves might be
organizing the event.
 Most In-house venues do not need to be paid or even if a
payment is involved, it may be open for favorable negotiation.
 Large corporates and institution have conference rooms, halls
or open space within their companies and campuses where
events can be held.
 The main advantage by building such venue is the savings in
the costs.
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9. EXTERNAL VENUE
 Any venue over which neither the client or the professional
event organizers have any ownership rights is called an
external venue.
 These venues are open for the general public and anyone
can rent these venues for organizing events.
 These may be a private auditorium or a convention centre.
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10. PRACTICES IN EVENT
MANAGEMENT
 Managing an event can be one of the most time-consuming
things that will ever come across your desk.
 Follow the event management best practices, and prioritize the
most important aspects of your event.
 A successful event may hinge on what seem to be very
minor items, so keeping organized throughout the event
planning process will help to ensure your event’s success.
 An event management company usually has three major
departments: operations, research & strategic planning and
marketing.
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11. PRACTICES IN EVENT
MANAGEMENT
 Research and strategy involves a deep understanding of the
brand or product that has to be launched.
 Operations involve conceptualizing i.e., envisioning the event as
a brand and researching to suit the need and exclusive
values of the brand.
 Creativity is obviously the quintessential ingredient, which sets
one company apart from the rest.
 The success of an event management team depends upon its
capacity to innovate with themes that have never been
thought of before.
 Inter personal and people management skills are at the heart
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12. PRACTICES IN EVENT
MANAGEMENT
 Organizational skills along with creativity and uniqueness are
very essential.
 Organizational skills along with creativity and uniqueness are
very essential.
 One needs to keep in mind that this profession calls for hard
work, professionalism and meticulous attention to detail.
 Patience to handle emergencies is important.
 Educational qualifications are really not important here. It’s
essentially the attitude and ability to work as a team which
matters.
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13. KEY STEPS TO A SUCCESSFUL
EVENT
 Delegate roles
Once you have your list of tasks from the plan you’ve made, think about roles that
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14. KEY STEPS TO A SUCCESSFUL
EVENT
 SPREAD THE WORD
 Email
 Community bulletin boards
 Event canvass
 Posters around town
 Phone calls
 Pre-Media
 Social media
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15. KEY STEPS TO A SUCCESSFUL
EVENT
 Invite special guests
Depending on the event, you may want to invite your members of Congress,
of Congress, respected community leaders, academics who focus on the economy,
on the economy, or other people who would be helpful in speaking to the crowd
speaking to the crowd about the debt.
 Make a program
As the date of your event gets closer, it’s time to make a more detailed program. Sit
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16. KEY STEPS TO A SUCCESSFUL
EVENT
 Get creative
Time to think visually, Get your team together to make homemade signs, stencils,
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17. KEY STEPS TO A SUCCESSFUL
EVENT
 Follow up and celebrate
Get together with your team and celebrate your hard work. Be sure to thank
sure to thank everyone who helped out with the event, and take a deep breath.
take a deep breath. Then it’s time to start thinking about your next action.
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18. LET’S WIND UP
 INDIVIDUAL EVENTS
 CORPORATE EVENTS
 CONFERENCES
 COVENTION CENTERS
 TYPES OF VENUES FOR CONDUCTING EVENTS
 PRACTICES IN EVENT MANAGEMENT
 KEY STEPS TO A SUCCESSFUL EVENT
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19. THANK YOU FOR YOUR PATIEN
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