1. Lola Maria Stevens
Lms2380@gmail.com
(703) 298-5188
EDUCATION
B.S. Business Administration, Minor in Management, 2003 - George Mason University, Fairfax, Virginia
EXPERIENCE
National Healthy Mothers, Healthy Babies Coalition, March 2013 to Current
Finance & Operations/Project Manager
 Oversees all grant programs and financial operations, including financial analysis, budgeting, procurement and
human resource standards and policies.
 Conducts financial analysis; forecasts budgets and audits financial records to ensure compliance. Oversees audit and
all internal financial controls.
 Prepares monthly, quarterly and year-end account reconciliations, cash flow and budget reports.
 Oversees all human resource operations, including processing payroll, retirement contributions, health insurance
policies, short/long term disability and D&O insurances.
 Manages contracts and subcontracts for various grants programs, including cost-plus and firm fixed price contracts
and reports. Maintains a business relationship with vendors and consultants.
 Responsible for all accounts receivable/payable, including banking, payroll, expense reimbursements, travel requests,
vendor payments and invoicing for all program grants. Reconciles all charge accounts and bank balances.
 Manages new hire recruitment, interviews potential employment candidates, processes new hire staff members,
coordinates background investigations and provides necessary training.
 Manages a team of five including all interns. As well, oversee all IT operations including web/email related task for
staff and the organization.
 Updates human resources policy handbook as needed and conducts personnel evaluations.
 Ensures compliance with government regulations and files all year-round tax forms and reports required for company
business licensing.
 Acts as direct support to Chief Financial Officer and Deputy Director.
 Serves as a backup for weekly communications newsletter.
Institute for Industrial Productivity, July 2011 to March 2013
Finance & Operations/Program Manager (Government Contract, U.S. Department of Energy)
 Worked closely with the Executive Director and Finance and Operations Directors to establish best practices for
office operations and programs.
 Maintained four regional budgets, China, India, Europe and the United States.
 Developed budget reports quarterly and annually, including budget justification reports.
 Negotiated and managed domestic and international vendor and consultant contracts and subcontracts including all
invoicing, banking, payroll and vendor relations.
 Reviewed all RFPs and RFQs requests.
 Prepared monthly account reconciliations.
 Oversees all human resource operations, including processing payroll, retirement contributions, health insurance
policies, short/long term disability and D&O insurances.
 Developed and updated human operations, resources and policy handbook.
 Submitted all tax forms and reports for company business licenses requirements on a quarterly and annually basis.
 Maintained comprehensive accounting records to facilitate audit requirements.
 Manages a team of five or more staff members. As well, oversee all IT operations including web/email related task
for staff and the organization.
 Arranged all events and conferences for the Board of Director and Strategic Advisory Group.
 Created and organized meeting materials, PowerPoint presentations and agenda and contract negotiations for site
venues.
 Managed day to day office operations.

2. Lola Maria Stevens
Lms2380@gmail.com
(703) 298-5188
Institute of International Education, August 2008 – June 2011
Associate Manager, Grants and Contracts (Government Contract, U.S. Department of State)
 Supervised international Fulbright education programs alongside the Executive Director and Finance Director.
 Developed and maintained vendor, consultant and sub-contracts for new and existing programs worldwide.
 Developed budgets and budget reports including budget justification reports.
 Conducted financial analysis, forecasted budgets and audited financial information including audit preparation.
 Worked closely with consultants and donors regularly to develop and execute new program.
 Evaluated all programs in progress, making sure that written and verbal reports were sent to sponsoring agencies
quarterly and annually.
 Reviewed all RFPs and RFQs requests for new and existing revenue.
 Managed all invoicing, vendor relations, cost control and inventory.
 Monitored and communicated compliance controls, program deliverables and continually developed initiatives for
improvement in the delivery of programs and contracts.
 Supervised the administrative staffs of five program associates.
Smithsonian Institution, (NSRC), July 2004 – August 2008
Management Support Specialist, Grants and Contracts (GS-7)
 Developed various proposals including program budgets and capability statements for new funding opportunities
with Executive Director and development team.
 Reviewed all RFPs and RFQs request.
 Developed program reports for donors, both quarterly and annually.
 Managed all gift/grant agreements, contracts and subcontracts with Smithsonian Lawyers and Office of Sponsored
Projects.
 Developed and worked hand-in-hand with Board of Directors and coalition groups to develop new strategies for
funding opportunities.
 Managed workforce campaign to support donor development.
 Raised funding for multi-million dollar K-12 science education reform initiative in seven school districts across the
United States and Latin America.
 Completed acknowledgment and thank you letters, including tracking submission of reports required for grants.
 Assisted with the creation of the Endowment Fund.
 Coordinated all strategic planning institutes, workshops, and scholars conferences .
 Supervised three development coordinators and on average four interns.
CERTIFICATIONS
Certified Grammar and Proofreader, January 2010
Certified Project Management Professional, July 2009
Certified Meeting Planner, April 2004
SKILLS
Microsoft Office Suite, Mac proficient, QuickBooks online pro and desktop version, SharePoint, Adobe suite; PeopleSoft,
Raiser Edge, Sales Force, CRM Software, ADP/Deltek/HRIS/Paychex payroll and time keeping management systems,
GoToMeetings/JoinMe conferencing, minute taking and typing 70+ wpm.