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Katheirne Vazquez Resume

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Katherine Vazquez
161 West 64th
Street, Hialeah, FL 33012• Mobile 305.420.8476vkatherine13@yahoo.com
Objective To pursue a position as an Office Administrator / Executive Assistant to utilize my
strengths and experience for future advancement, and long-termcareer
opportunity.
Professional Executive Assistant
08/2013 to Present Appleone Employment Agency, The Mergis Group and
Corporate Services, Various Assignments at Litler
Mendelsen, PA, Panalpina, USA, TurnberryAssociates, Legal
Services of Greater Miami, 2C Media and Hammes Healthcare
Construction Management
 Managing the Construction project at Miami Children’s Hospital together with the Project
Executive. Reporting daily and monthly reports to the Director of Architecture /
Construction and Board of Directors. Reviewing vendor invoices and monthly AIA
payment applications.
 Monitoring Shareholder’s and my e-mails. Setting appointments, meetings, trials
depositions, and mediations throughout the US. Forwarding emails to attorney from
client and their requests. Opening new matter with the online system and making sure
that the Intake and conflicts department received all appropriate legal documentation.
 Process travel expense reports. Answering phones, messages, emailing messages and
returning calls as asked. Processing detailed client monthly reports and/or case matter
reports.
 Process travel expense reports. Answering phones, messages, emailing messages and
returning calls as asked. Processing detailed client monthly reports and/or case matter
reports.
Executive Assistant
02/2012-04/2012 Brightstar Corporation
 Temporary assignment assisting the Office Manager within the CEO's Office.
 Travel arrangements to include transportation worldwide for CEO and family, to include
hotel reservations, events and all duties within administrative duties.
 Answering phones, forwarding messages, and returning calls.
 On call 24 hours with a blackberry and laptop to take care of all tasks nights and
weekends.
Executive Assistant
03/2009-08/2011 Airbus America Sales, Inc.
 Assistant to the Senior Vice President of Latin America and Caribbean Customer Affairs
on a business level handling administrative executive duties. Duties also include highly
confidential documentation.
 Responsible for coordination of weekly travel arrangements, video conference and
WeBex meetings, e-mails, etc. for the SVP and sales teams.
 Interaction with assistants of VIP Level Executives of airline customers.
 Production of attendee lists for annual Air Shows and customer events.
 Responsible for inventory of customer corporate gifts and office supplies. Sales and
marketing team support to include maintaining travel costs for travel budget as well as
departmental budget.
 Member of the Events Committee in Miami. Includes, holiday events, picnics, etc.
Office Administrator
07/2007-12/2008 M. Ailos Consulting, Inc., Ft. Lauderdale, FL
 Assistant to the President on a personal and business level handling executive duties for
construction and Design Company.
 Weekly travel arrangements, meetings, e-mails, etc. for the President.
 Projects. Point of contact for the subcontractors, vendors and suppliers. Monthly
construction draws schedules and work together with the accounting department, bank
reconciliation’s and processing expense reports.
Katherine Vazquez
Page 2
 Minimal Human Resources work to include criminal background checks on new
applicants for construction laborers and responsible for completion of all new hire
paperwork, and monthly construction schedules.
Office Administrator
09/2005 –07/2007 Carmel Investment Group, LLC, Coconut Grove, FL
 Assistant to the President on a personal and business level handling executive duties
for three condo conversion properties and the company itself.
 Weekly travel arrangements, meetings, e-mails, etc. for the President and the Director
of Projects. Point of contact for the Investment Partners, employees, vendors, and
lenders.
 Responsible for processing of invoices and keeping track of monthly payments to
vendors, monthly construction draw schedules and work together with the accounting
department, bank reconciliation’s and processing expense reports.
 Minimal Human Resources work to include criminal background checks on new
applicants for employment and responsible for completion of all new hire paperwork.
 Minimal marketing duties to include coordination of newspaper ads, magazine ads,
pricing, marketing research, responsible for annual Marketing budgets and reconciliation
of actual monthly marketing costs
Executive Assistant
03/2002-07/2005 Mason Vitamins, Inc., Miami Lakes, FL
 Assisted the CEO and President of the company with personal and business affairs,
including travel, calendars, emails, telephone calls and family affairs.
 Personal business included car payments, credit card payments and mortgage
payments.
 Set-up and maintained customer, vendor and employee files, etc. Analyzed weekly and
monthly sales totals for customer accounts in the Chain Sales Department
Executive Assistant
10/1997-01/2002 Career Exchange assignments at Visa International Latin
America and Caribbean, Miami, FL
 Responsible for distribution and sorting of mail, faxes, e-mails, calendar and telephone
call screening for Financial Planning Manager, Treasury Manager and Finance Special
Projects Manager. Collection of Loans for the Treasury department.
 Coordination of monthly Finance Contact Meetings, Yearly Budget kick-off meeting,
Executive Committee and daily meetings, which consisted of setting up Video
Conferences with Regional Offices, catering, intensive Power Point presentations etc.
 Reconciliation of weekly reimbursable expenses.
Education Miami Dade Community College, Miami, FL
Skills Microsoft Office 2003 to 2010 Internet Explorer
Windows NT, XP, Vista Outlook Express
Turbo Tax – Personal Taxes QuickBooks Pro 2010
Microsoft Access Adobe Photoshop and Acrobat Writer 9.0
Microsoft (CRM) Concur Expense Reporting
CaseSmart Data System FileSite System / MacPac Document Processing
S2000 Dispatch Scheduling
Certificates Notary Public, National Notary Association
Languages Fluent in English and Spanish Languages

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Katheirne Vazquez Resume

  • 1. Katherine Vazquez 161 West 64th Street, Hialeah, FL 33012• Mobile 305.420.8476vkatherine13@yahoo.com Objective To pursue a position as an Office Administrator / Executive Assistant to utilize my strengths and experience for future advancement, and long-termcareer opportunity. Professional Executive Assistant 08/2013 to Present Appleone Employment Agency, The Mergis Group and Corporate Services, Various Assignments at Litler Mendelsen, PA, Panalpina, USA, TurnberryAssociates, Legal Services of Greater Miami, 2C Media and Hammes Healthcare Construction Management  Managing the Construction project at Miami Children’s Hospital together with the Project Executive. Reporting daily and monthly reports to the Director of Architecture / Construction and Board of Directors. Reviewing vendor invoices and monthly AIA payment applications.  Monitoring Shareholder’s and my e-mails. Setting appointments, meetings, trials depositions, and mediations throughout the US. Forwarding emails to attorney from client and their requests. Opening new matter with the online system and making sure that the Intake and conflicts department received all appropriate legal documentation.  Process travel expense reports. Answering phones, messages, emailing messages and returning calls as asked. Processing detailed client monthly reports and/or case matter reports.  Process travel expense reports. Answering phones, messages, emailing messages and returning calls as asked. Processing detailed client monthly reports and/or case matter reports. Executive Assistant 02/2012-04/2012 Brightstar Corporation  Temporary assignment assisting the Office Manager within the CEO's Office.  Travel arrangements to include transportation worldwide for CEO and family, to include hotel reservations, events and all duties within administrative duties.  Answering phones, forwarding messages, and returning calls.  On call 24 hours with a blackberry and laptop to take care of all tasks nights and weekends. Executive Assistant 03/2009-08/2011 Airbus America Sales, Inc.  Assistant to the Senior Vice President of Latin America and Caribbean Customer Affairs on a business level handling administrative executive duties. Duties also include highly confidential documentation.  Responsible for coordination of weekly travel arrangements, video conference and WeBex meetings, e-mails, etc. for the SVP and sales teams.  Interaction with assistants of VIP Level Executives of airline customers.  Production of attendee lists for annual Air Shows and customer events.  Responsible for inventory of customer corporate gifts and office supplies. Sales and marketing team support to include maintaining travel costs for travel budget as well as departmental budget.  Member of the Events Committee in Miami. Includes, holiday events, picnics, etc. Office Administrator 07/2007-12/2008 M. Ailos Consulting, Inc., Ft. Lauderdale, FL  Assistant to the President on a personal and business level handling executive duties for construction and Design Company.  Weekly travel arrangements, meetings, e-mails, etc. for the President.  Projects. Point of contact for the subcontractors, vendors and suppliers. Monthly construction draws schedules and work together with the accounting department, bank reconciliation’s and processing expense reports.
  • 2. Katherine Vazquez Page 2  Minimal Human Resources work to include criminal background checks on new applicants for construction laborers and responsible for completion of all new hire paperwork, and monthly construction schedules. Office Administrator 09/2005 –07/2007 Carmel Investment Group, LLC, Coconut Grove, FL  Assistant to the President on a personal and business level handling executive duties for three condo conversion properties and the company itself.  Weekly travel arrangements, meetings, e-mails, etc. for the President and the Director of Projects. Point of contact for the Investment Partners, employees, vendors, and lenders.  Responsible for processing of invoices and keeping track of monthly payments to vendors, monthly construction draw schedules and work together with the accounting department, bank reconciliation’s and processing expense reports.  Minimal Human Resources work to include criminal background checks on new applicants for employment and responsible for completion of all new hire paperwork.  Minimal marketing duties to include coordination of newspaper ads, magazine ads, pricing, marketing research, responsible for annual Marketing budgets and reconciliation of actual monthly marketing costs Executive Assistant 03/2002-07/2005 Mason Vitamins, Inc., Miami Lakes, FL  Assisted the CEO and President of the company with personal and business affairs, including travel, calendars, emails, telephone calls and family affairs.  Personal business included car payments, credit card payments and mortgage payments.  Set-up and maintained customer, vendor and employee files, etc. Analyzed weekly and monthly sales totals for customer accounts in the Chain Sales Department Executive Assistant 10/1997-01/2002 Career Exchange assignments at Visa International Latin America and Caribbean, Miami, FL  Responsible for distribution and sorting of mail, faxes, e-mails, calendar and telephone call screening for Financial Planning Manager, Treasury Manager and Finance Special Projects Manager. Collection of Loans for the Treasury department.  Coordination of monthly Finance Contact Meetings, Yearly Budget kick-off meeting, Executive Committee and daily meetings, which consisted of setting up Video Conferences with Regional Offices, catering, intensive Power Point presentations etc.  Reconciliation of weekly reimbursable expenses. Education Miami Dade Community College, Miami, FL Skills Microsoft Office 2003 to 2010 Internet Explorer Windows NT, XP, Vista Outlook Express Turbo Tax – Personal Taxes QuickBooks Pro 2010 Microsoft Access Adobe Photoshop and Acrobat Writer 9.0 Microsoft (CRM) Concur Expense Reporting CaseSmart Data System FileSite System / MacPac Document Processing S2000 Dispatch Scheduling Certificates Notary Public, National Notary Association Languages Fluent in English and Spanish Languages