Most schools do not realize full advantages of scaling up due to administrative challenges and manual processing of student data. MIS systems allow for great automation of most processes freeing up time for teachers to concentrate on core functions.

1. 11
School InformationSchool Information
Management SystemManagement System
ImplementationImplementation
Joel OkomoliJoel Okomoli

2. 22
Introduction to Information SystemIntroduction to Information System
 Is arrangement of people, data, processes,Is arrangement of people, data, processes,
communications, and IT that interact to supportcommunications, and IT that interact to support
and improve day-to-day operations in a businessand improve day-to-day operations in a business
as well as support the problem-solving andas well as support the problem-solving and
decision making needs of management anddecision making needs of management and
users.users.
 The different types of Information SystemsThe different types of Information Systems
include:include:

Transaction Processing Systems (TPS)Transaction Processing Systems (TPS)

Management Information Systems (MIS)Management Information Systems (MIS)

Decision Support Systems (DSS)Decision Support Systems (DSS)

Expert SystemsExpert Systems

Office automation systemsOffice automation systems

3. 33
Introduction (MIS)Introduction (MIS)
 MISMIS is an information system application that providesis an information system application that provides
for management-oriented reporting to support decisionfor management-oriented reporting to support decision
making. Reports are usually generated on amaking. Reports are usually generated on a
predetermined schedule and appear in a prearrangedpredetermined schedule and appear in a prearranged
format.format.
 MISMIS covers application of people, technologies, andcovers application of people, technologies, and
procedures — collectively called Information Systemsprocedures — collectively called Information Systems
(IS) — to solve business problems.(IS) — to solve business problems.
 MISMIS distinct from other IS in that they are used todistinct from other IS in that they are used to
analyze other IS applied in operational activities in theanalyze other IS applied in operational activities in the
organization.organization.
 TheThe rolerole of MIS is to convert data fromof MIS is to convert data from internalinternal andand externalexternal
sources into information that can be used to aid in makingsources into information that can be used to aid in making
effective decisionseffective decisions for planning, directing and controlling.for planning, directing and controlling.

4. 44
MIS and Decision SupportMIS and Decision Support
 MIS are used to summarize information to aid inMIS are used to summarize information to aid in
decision makingdecision making
 Management uses MIS to recognize, monitor,Management uses MIS to recognize, monitor,
measure, limit, and manage riskmeasure, limit, and manage risk
 MIS must contain five elements:MIS must contain five elements:

TimelinessTimeliness

AccuracyAccuracy

ConsistencyConsistency

CompletenessCompleteness

RelevanceRelevance

5. 55
The Interdependence betweenThe Interdependence between
Organizations and Information TechnologyOrganizations and Information Technology

6. 66
Basic Components of ISBasic Components of IS
 HardwareHardware is a set of devices such as processor, monitor, keyboard, andis a set of devices such as processor, monitor, keyboard, and
printer. Together, they accept data and information, process them, andprinter. Together, they accept data and information, process them, and
display them.display them.
 SoftwareSoftware is a set of programs that instruct the hardware to process data.is a set of programs that instruct the hardware to process data.
 DataData is an essential part processed by the system and, if needed, stored inis an essential part processed by the system and, if needed, stored in
a database is a collection of related files, tables, relations, and so on, thata database is a collection of related files, tables, relations, and so on, that
stores data and the associations among them.stores data and the associations among them.
 AA networknetwork is a connecting system that permits the sharing of resources byis a connecting system that permits the sharing of resources by
different computers. It can be wireless.different computers. It can be wireless.
 Procedures are the set of instructions about how to combine the aboveProcedures are the set of instructions about how to combine the above
components in order to process information and generate the desiredcomponents in order to process information and generate the desired
output.output.
 PeoplePeople are those individuals who work with the system, interface with it, orare those individuals who work with the system, interface with it, or
use its output.use its output.

7. 77
Basic Components of ISBasic Components of IS

8. 88
Factors that affect ROI of ITFactors that affect ROI of IT
 Adopting the right business modelAdopting the right business model
 Investing in complementary assetsInvesting in complementary assets
(organizational and management capital).(organizational and management capital).

9. THE ROLE OF INFORMATION
SYSTEMS
Oshwal Academy N&M will invest heavily in information
systems to achieve four strategic business objectives:
1.Operational excellence; reduce cost and add value to the
operation
2. Customer and supplier intimacy - Collect customers
history so as analyze customers information and offer
appropriate services
3. Improved decision making - Good decisions lead to
better response times and improved outcomes of
processes
4. Competitive advantage; create innovation or do something
different from competitors such as seamless operation etc.
9

10. PROJECT MANAGEMENT
Topics covered
•Initiation
•Planning
•Stakeholders
•Management Risks
•Conflicts – Teacher/parent/guardian
•Escalation – SIMS Vs Oshwal Academies
•Execution
•Control and Reporting

11. PROJECT PLANNING STEPS
1. Identify project scope
2. Identify project infrastructure
3. Analyse project characteristics
4. Estimate effort for each activity
5. Identify activity risks
6. Allocate resources
7. Review plan
8. Execute plan
9. Lower level planning
11

12. PROJECT ACTIVITIES
 New Infrastructure outlay
 Migration of data
 Training
 Company time used during data input - Allocation
 Space and resources for consultants – skype call
 People issues – change management
 Interoperability (Manual to Automatic – student
performance rating/monitoring/actioning)
 Phase 1: Installation of Modules
 Phase 2: Fees Billing Processes
 Phase 3: Assessment, Analysis Reports out
12

13. PLAN EMPLOYING CRITICAL
CHAIN CONCEPTS
13

14. FIRST 40 DAYS PROJECT RUN
14

15. INSTALLATION OF MODULES
15

16. BUDGET
1. Starter Workshops (Nairobi, Mombasa)
2. Materials for Class Teachers (Desktops, tablets)
3. Telecommunications service charges
4. Review Meetings (Nairobi, Mombasa)
5. Official Launch
6. User Manuals production & distribution
7. PID preparation
16

17. 17
CATEGORIES OF RISK

18. 18
BOEHM’S TOP DEVELOPMENT
RISKS
Risk Risk reduction techniques
Personnel shortfalls / resistance Staff motivation & awareness creation; teambuilding; training
and re-training; early scheduling of key personnel
Unrealistic time and cost
estimates
Multiple estimation techniques; design to cost; incremental
development; recording and analysis of initial steps;
standardization of methods
Complex software functions Initial software evaluation after pilot stage; formal specification
methods; user surveys; prototyping; early user manuals
Real time performance
problems
Prototyping; task analysis; tuning; user involvement

19. MONITORING PROJECT
IMPLEMENTATION
 Monitor progress of projects
 Assess the risk of slipage
 Revise targets to correct drift
 Control changes to projects’ requirements
19

20. THANK YOU!
20