An effective and impactful email can increases 90% chance of your email being read and receive interview call.

1. EFFECTIVE
EMAIL
GM Hamad

2. EFFECTIVE EMAIL
A KEY TO SUCCESS
Effective emails, share information in a clear and
concise manner, they save time and effort for
both the reader and the recipient, which in the
long run, impacts the bottom line.

3. EFFICIENCY and FOCUS
are the KEYS to

4. COMPONENTS OF EMAIL
SUBJECT
Descriptive, concise
and clear subject
line.
GREETING
Appropriate greeting
to direct message to
specific person.
BODY
Opening statement,
concise purpose,
only essential
information and
closing statement.
FORMAT
Length, format
colors, emoticons,
spelling and
grammar.
SIGNATURE
Think outside of the
box, add professional
digital business card,
logo, and other
interactive elements.

5. Be Clear and Specific about the Topic of
the email.
Your email subject line determines
whether or not anyone will read your
message.
The subject line should communicate
Exact Purpose so that the recipient can
Prioritize the email's importance without
having to open it.
1
2
3
SUBJECT

6. GREETING
01
02 03
01
02
03
When you don’t have a contact
person
Dear HiringManager,
Formal Greeting
Dear Mr. Hamad,
Casual Greeting
Dear Hamad,

7. BODY
Keep it Concise and Relevant only, Variable
Length depending on email Purpose.
B
Start with Opening Statement and Brief
Introduction according to the email Purpose
and Recipient.
O
The middle part should be about the Purpose
and Way Forward or Action Required to be
taken.
D
The Closing Statement includesthe
Commitmentand Dates of Events or Meetings.
Y

8. FORMAT
01
02
03
04
01
02
Keep single font style
and color in complete
email.
Avoid using emojis, or
animations that reflect
irrelevance to the
purpose of email.
03
Use bullets and
numbers to highlight key
points.
04
Double check the
spelling and grammar
mistakes before sending
email.

9. SIGNATURE
First Name and Last Name should be
includedwith Correct Spellings.
1
2
3
5
Position Title and Departmentshould
be included.
CompanyName and Physical
Addressshould be includedcorrectly.
Add Disclaimerwhen sendingemail
outside your organization (Optional).

10. TIPS
Concise,Direct Subject Line
Proper Greeting
Brief Introduction
Purposeof Email
Grammar, Correct Spelling
Only EssentialInformation
02
Follow-up information
Clear Closing Line
Appropriate Signature
01
03

11. DONT’S
STOP
Don’t use irrelevant salutation,
don’t overuseexclamations.
01
Don’t use humor, don’t send email
without proof reading.
02
Don’t forget to add your signature
before sendingthe email.
03

13. THANK YOU
Ghulam Murtaza Hamad
gmhamad4@gmail.com