1. Department of Education
BUREAU OF EDUCATIONASSESSMENT
2016
The 2016 NAT
Test Administration Guidelines
DEPARTMENT OF EDUCATIONDEPARTMENT OF EDUCATION
Edited 2015 NETRC-Admin/TAD
4. The Testing Staff at the Division Level
4
Division Level SDS*
DTC PSS
School Level
School Head/ Chief Examiner –
School Head of the Testing Center
School Testing Coordinator –
Guidance Counselor or designate
Room Supervisors
RE 1 RE 2 RE 3 RE 4
Notes: 1. Assignment of the testing staff shall be done by the SDS.
2. The NAT is administered in the respective school of the examinees.
RE n
Coming
from
other
schools
5. The Schools DivisionThe Schools Division
Superintendent (SDS)Superintendent (SDS)
5
1. Responsible for the smooth conduct of the test
in the division;
2. Assigns a qualified division personnel as DTC;
3. Designates REs from the teaching staff who
are reliable, competent, experienced in the
conduct of the NAT, and have no history of lost
TBs; and
4. Assigns the PSS to manage the tardiness of
some private school teachers on examination
day.
6. The Division Testing CoordinatorThe Division Testing Coordinator
(DTC)(DTC)
1. Prepares accurately, with the assistance of PSS, the
enrolment data using the prescribed format and
corresponding guidelines
2. On behalf of the SDS, the DTC chooses REs who are
credible, trustworthy and with testing experience
3. Orients the SHs or STCs prior to test administration
4. Maintains the security and confidentiality of test
materials received from BEA through a courier and
issues an Oath of Confidentiality for the SHs on this
regard
5. Examines the packing guide of TMs upon receipt
6. Notifies BEA on the condition of TMs received
7. Accounts all the TMs before final packing
6
7. The Private School SupervisorThe Private School Supervisor
(PSS)(PSS)
7
1. Disseminates information and latest issuances
regarding the NAT to private schools in the
division
2. Coordinates with private school principals
regarding the test and its proper administration
3. Checks closely that private schools operating
without permit were EXCLUDED in the NAT
administration vis-à-vis the official list from the
region
4. Ensures that listed schools with permit are still
operating
8. The Private School SupervisorThe Private School Supervisor
(PSS)(PSS)
8
4. Prepares and provides the DTC with the
enrolment data on private schools to be tested,
which will be used in the budget preparation and
allocation of TMs
5. Assists the DTC in the echo-orientation of private
schools in the division level*
6. Closely supervises the delivery and retrieval of
TMs on testing day and assists the DTC in the
accounting of TMs
7. Oversees the conduct of the test in private
schools
*No extra funding from BEA is alloted for this
9. The Chief Examiner (CE)The Chief Examiner (CE)
9
1. Maintains the security and confidentiality of the TMs upon
receipt from the DTC (test boxes are opened on examination
day);
2. Has the accountability and responsibility for all the TMs
received and this ends when the TMs are returned to the DTC;
3. Assigns a Distribution Room where all REs can be met
before and after the test administration;
4. Counts all packs of TBs and ASs before releasing them to the
REs;
5. Records pertinent data about the TMs released to and received
from the REs in the Accounting Form (Form 3) and Forms 4, 5,
6 and in the SSH.
Note: The School Head is the Chief Examiner of his/her
respective school.
10. 10
6. Distributes the TBs to each RE and instructs him/her to
count these without opening the pack before
leaving the room;
7. Monitors the REs’ proper accomplishment of the
different forms while the test proper is in progress;
8. Follows the instructions in the Accounting and Packing
of TMs found at the latter part of the EH.
9. Has full awareness of the details of the testing program
to be conducted; and
10. Orients every teacher in his/her respective school on
the guidelines and EH relative to the test administration.
The Chief Examiner (The Chief Examiner (continuationcontinuation))
11. 11
1. Counts the TBs in front of the CE in the
Distribution Room while the plastic bag is still
sealed and before proceeding to the testing room;
2. Signs Form 3 as he/she receives the TMs from the
CE/STC while still inside the Distribution Room.
3. Checks if the examinees have lead pencils to use
and a sheet of blank paper for computation
purposes;
4. Facilitates the recording of the Examinee Number
and TB Number of the Examinees in the BEA
Form 2 (Seat Plan);
The Room Examiner (RE)The Room Examiner (RE)
12. 12
5. Supervises closely the shading of bubbles in the Name
Grid, LRN and other data/non-test items in the AS;
6. Follows strictly the EH during test administration;
7. Keeps custody of all the used and unused TBs but are
NOT allowed to read the contents; otherwise, he/she
will be given corresponding sanctions based on DECS
Order No. 85, s. 1999;
8. Checks the contents of the ETRE before he/she seals it
while still inside the testing room; and
9. Accomplishes Form 7.
Notes: 1. Teachers from private schools will be assigned in public schools as
REs.
2. Likewise, teachers from public schools will be assigned in private
schools.
3. If teachers are not enough, those from other districts can be
assigned.
The Room ExaminerThe Room Examiner (continuation)(continuation)
13. Insufficient number of PrivateInsufficient number of Private
School Teachers to Serve as REs inSchool Teachers to Serve as REs in
Public SchoolsPublic Schools
13
1. Public school teachers from other districts may
serve as REs when there is insufficiency on the
number of private school teachers.
2. For divisions with only few public and private high
schools, elementary school teachers from public
schools may serve as REs.
3. Teachers from big schools may be dispersed in
small private schools.
15. The Room Supervisor (RS)The Room Supervisor (RS)
15
1. Monitors the conduct of the test in a testing center
with 5 or more testing rooms for Grade 6 and
Grade 10, and 10 or more rooms for Grade 3;*
2. Checks if the REs adhere to the instructions in the
EH;
3. Collects from the REs the unused ASs when the
examinees are answering the last subtest;
4. Facilitates the completion in filling out the data in
Form 3;
*NAT Grade 3 will be administered to Grade 4
*NAT Grade 6 will be administered to Grade 7
*NAT Grade 10 will be administered to Grade 11
16. The Room SupervisorThe Room Supervisor (continuation)(continuation)
16
5. Reminds every RE that the ETREs should be
sealed inside the testing room; and
6. Counts and double counts the TBs per pack and
the number of ETREs.
17. 17
Assignment of Room Supervisors:
1. The RS must come from another school other
than those schools where REs shall be
assigned.
2. The number of RSs assigned in a testing center
will depend on the number of examinees in a
testing room.
Below is the ratio:
1 RS is assigned in every 10 rooms if there are
20 examinees/room
1 RS is assigned in every 5 rooms if there are 30
examinees/room
18. The School Testing CoordinatorThe School Testing Coordinator
(STC)*(STC)*
18
1. Double checks the enrolment data of the school prior
to submission to the DTC;
2. Attends the orientation at the division level in the
absence (or on behalf) of the SH;
3. Accomplishes the SSH;
4. Assists the CE in all the testing activities; and
5. Double checks the TMs before final packing, being
accountable also on these materials.
Note: The STC stays in his/her respective school to
assist the Chief Examiner in all testing activities.
19. The MonitorsThe Monitors
19
1. BEA staff-monitors will be assigned to any testing
center(s) nationwide, unannounced in the field.
2. The expenses incurred by external-volunteers are
NOT chargeable to BEA funds.
20. Orientation at the DivisionOrientation at the Division
LevelLevel
20
This primarily aims to orient all the testing staff in the
NAT administration. However, due to budgetary
constraints only one representative per school is
authorized to attend - either the SH or the STC.
The school representative is required to attend the
orientation. Sanctions should be meted out for non-
attendance.
A mechanism should be devised to ensure all testing
staff are properly oriented; one of which is preparing all
the teaching force in the school by the SH/STC to serve
as REs so that in case of shortage in other testing
centers they can be sent to act as REs.
22. Guidelines in the Preparation andGuidelines in the Preparation and
Submission of Enrolment Data (NAT &Submission of Enrolment Data (NAT &
NCAE)NCAE)
22
Region Division City /
Municip
ality
Region
Code
Division
Code
Legislative
District
School
Type
(Public
or
Private
)
Schoo
l ID
School
Name
School
Year
Grade /
Year
Level
1. DTCs are instructed to submit the NAT enrolment data during
the NCAE national conference.
2. Data must be prepared as of July 1 of the current school
year in soft (CD) and hard (printed) copies for EACH grade /
year level: Grade 3, Grade 6, Grade 9 and Grade 10.
3. Using the EXCEL format, tabulate the data in a matrix found
below:
Enrolment Data for the Elementary /Secondary Level
23. 23
4. Each Division must submit four (4) CDs containing
one (1) EXCEL file for EACH grade level.
5. If the prescribed format is not followed, enrolment
data will be returned to the DTC for correction.
6. Provide only the total number of enrollees per
school.
7. DO NOT provide subtotals for each curricular
program unless specified by BEA.
Guidelines in the Preparation and Submission ofGuidelines in the Preparation and Submission of
Enrolment Data (continuation)Enrolment Data (continuation)
24. 24
8. Separate the enrolment data from regular Kto12 ONLY
for secondary schools with Technical-Vocational
Education (TVE), Science and Technology, Engineering
and Mathematics (STEM)/Engineering and Science
Education Program (ESEP), Special Program for the
Arts (SPA) and Open High School Program (OHSP).
Note: Separate enrolment data for the curricular programs
specified above are not necessary in the NCAE since
there is no need for a comparison of aptitude levels
among students by program.
Guidelines in the Preparation and Submission ofGuidelines in the Preparation and Submission of
Enrolment Data (continuation)Enrolment Data (continuation)
25. 25
9. There must be NO gender segregation.
10. Group schools by municipality
REGARDLESS of the type of school (public
or private).
11. DO NOT include schools which did NOT
provide enrolment data.
12. Private schools are NOT included in the
Language Assessment for Primary Grades
(LAPG).
Guidelines in the Preparation and Submission ofGuidelines in the Preparation and Submission of
Enrolment Data (continuation)Enrolment Data (continuation)
26. An Example on the Preparation of G3 Enrolment Data for
LAPG
26
Note: Prepare another enrolment data for NAT-Grade 6, NAT-Grade 10
and NCAE-Grade 9 using the same format except for the Mother
Tongue column
LAPG Grade 3 (2014-2015) ALLOCATION
Division: San Fernando City, La Union
Region Division City / Municipality
Region
Code
Division
Code
Legislative
District
School Type
(Public or
Private
School ID School Name
Mother
Tongue
SY 2014-2015
Enrolment
Grade 3
1 San Fernando City City of San Fernando A A12 First District Public 101021 Bangbangolan ES Iloko
1 San Fernando City City of San Fernando A A12 First District Public 101022 Baraoas ES Iloko
1 San Fernando City City of San Fernando A A12 First District Public 101023 Cadaclan ES Iloko
1 San Fernando City City of San Fernando A A12 First District Public 101024 Dallangayan ES Iloko
1 San Fernando City City of San Fernando A A12 First District Public 101025 Dalumpinas ES Iloko
1 San Fernando City City of San Fernando A A12 First District Public 101026 Ilocanos ES Iloko
1 San Fernando City City of San Fernando A A12 First District Public 101027 Lingsat ES Iloko
1 San Fernando City City of San Fernando A A12 First District Public 101028 Mameltac ES Iloko
1 San Fernando City City of San Fernando A A12 First District Public 101029 Nagyubuyuban ES Iloko
1 San Fernando City City of San Fernando A A12 First District Public 101030 San Fernando North CS Iloko
1 San Fernando City City of San Fernando A A12 First District Public 101031 Pao ES Iloko
1 San Fernando City City of San Fernando A A12 First District Public 101032 Parparya ES Iloko
1 San Fernando City City of San Fernando A A12 First District Public 101033 Puspus ES Iloko
27. Guidelines on the Use of SchoolGuidelines on the Use of School
IDsIDs
27
1. BEIS and BEA are using similar School IDs both
recognized by DepEd;
2. New schools without School IDs are given temporary ones
ONLY by BEA to avoid duplication and to facilitate
allocation of TMs;
3. The School IDs issued by BEA will be used temporarily for
future test administrations until such time BEIS issues
permanent IDs
28. 28
4. What School ID should be used in the cases
below?
A. students who already transferred:
The School ID of the present/new school
B. schools affected by the calamities and
those who are temporarily relocated:
Same School ID
29. 29
Discrepancy in the School ID (NAT and NCAE)Discrepancy in the School ID (NAT and NCAE)
(School Header vs. EBEIS)(School Header vs. EBEIS)
1. Update the School ID
2.Cross out the temporary
School ID
3.Write the EBEIS School ID
below the bar code
30. Special Group of Examinees inSpecial Group of Examinees in
the NATthe NAT
30
1. Allot a separate testing room for the special group of
examinees from the regular ones as indicated in the
submitted enrolment data (as the case may be) listed
below:
A. Special Science Curriculum (SSC)
B. Technical-Vocational Education (TVE)
C. Science and Technology, Engineering and Mathematics
(STEM) /Engineering and Science Education Program
(ESEP)
D. Special Program for the Arts (SPA)
E. Open High School Program (OHSP)
Note: This is for public schools only.
31. Special Group of Examinees inSpecial Group of Examinees in
the NATthe NAT
31
2. Examinees must be alphabetically arranged (Males then
Females) in Form 1 and Form 2.
3. Instruct the examinees to properly shade in their AS the
curriculum/program they belong to. This is to
correspondingly provide a report on their test results
separate from the others.
Elementary: Do you belong to a section with Special
Science Curriculum? (Yes or No)
Secondary: Do you belong to a section with any of the
following programs? (Tech-Voc, ESEP/STEM, SPA,
OHS)
32. Special Group of Examinees inSpecial Group of Examinees in
the NATthe NAT
32
4. The ETRE(s) of the special group of examinees
must be specifically labelled at the upper right
hand corner with bold ink to separately process
their ASs from the regular Kto12 examinees.
ETRE Label:
SSC / TVE / ESEP or STEM / SPA / OHSP
5. The SSC examinees will use the same school ID
with the regular examinees.
33. Guidelines on the Use ofGuidelines on the Use of
Learner Reference NumberLearner Reference Number
(LRN)(LRN)
33
1. Use the LRN provided by the Office of the
Planning Service, DepED Central Office.
2. The LRN must be reflected on each of the
examinees’ AS and in Form 1.
3. In case the LRN is still not available, leave it
blank.
35. Pre-Test GuidelinesPre-Test Guidelines
35
Concern Guidelines
Distribution of
TMs
1. Early in the morning of exam day in nearby schools
2. A day before the test to far schools or even earlier to far flung schools
3. DTC issues the Oath of Confidentiality to each SH
Information
Dissemination
To Examinees:
1.Inform the examinees to bring pencils (lead#2) on exam day.
2.Inform the students taking NAT-10 to bring snacks/lunch on exam day.
They are not allowed to leave the campus.
3.Inform the examinees that they should know the curriculum / program they
belong to (BEC, ESEP/STEM, TVE, SPA and OHSP)
4.Inform the examinees to have a copy of their ratings in the third grading
period: Math, English, Science, Filipino and HeKaSi/Araling Panlipunan.
5.Advise the examinees to have a copy of their LRN.
6.The coverage of NAT Y-10 includes the core subjects and the Critical
Thinking Skills Test.
7.Only the Grade 6 examinees are issued with individual CORs.
Hence, their ASs are provided with Examinee Stubs.
36. 36
Concern Guidelines
Information
Dissemination
To Schools:
1. The list of examinees must be alphabetically arranged in the
whole school. All males first then females.
2. Each listed examinee should have his/her corresponding LRN.
3. Inclusion Policies
a. Examinees with Hearing Impairment (HI) may take the test
and may be included in the regular testing room
4. Non-testing officials are not allowed to stay in the vicinity of
the testing rooms.
Preparation of
Classrooms
1. Well lighted and conducive for testing.
2. For Grade 6 and Grade 10, 30 armchairs should be provided.
3. The arrangement of the seats must be well-spaced & spread
out; first and last rows should be close to the walls.
37. 37
Concern Guidelines
Merging of
Excess
Examinees
and
Testing
Centers
1. In case there are five or less examinees in excess in a large testing
center, they can be integrated in the last five rooms, each
accommodating an examinee. The examinee will be the last in the
list/seat plan. Customize Forms 1 and 2 in order to include the
additional examinee. Add another box/space in the forms.
2. Examinees from small-size private schools can be merged and tested
in one testing center in a city or in a municipality. A Master Teacher
shall be assigned as the CE.
3. There should be separate C/ETREs for each school in case there is
merging of small size schools into one testing center.
4. In case merging with other small testing center is not possible, e.g.
35 registrants only, all examinees maybe accommodated in one
testing room. Another set of Forms 1 and 2 will be used for the 5
examinees.
5. No integration of excess examinees will be done if there are enough
testing rooms and room examiners (coming from other schools) to
serve in the testing center.
38. 38
Concern Guidelines
On Checking the
Identity of the
Examinee
1. Countercheck the identity of each examinee through his/her
School ID.
2. If ID is not available, ask the examinee to present a notebook
or any personal belonging bearing his/her name.
3. In the absence of # 1 and # 2 identification proof, any
students inside the testing room to attest his/her identity.
Test Materials
Allocation
NAT Grade 6
1. Schools with more than 90 examinees – The allocation
should be 50% TBs and 100% ASs of the total enrolment
There will be 2 testing sessions for schools allocated with
only 50% TBs
2. Schools with 90 examinees and below – The allocation
should be 100% TBs and ASs of the total enrolment
NAT Grade 10
100% allocation of TBs and ASs based on the total enrolment
39. Board Work : NAT Grade 6Board Work : NAT Grade 6
Time Started Time to End
General Directions
& Sample Items 5 mins __________
Part I (EDQ) 1 – 15 5 mins __________
Part II (Test Proper)
Filipino 1 – 40 ___________
Mathematics 1 – 40
English 1 – 40 __________
Break 15 mins
Science 1 – 40 ____________
HEKASI 1 – 40
__________
Total time limit: 3 hrs & 50 mins
Notes: 1. Use same board work for the second session.
2. There is only one TB for Filipino, Mathematics, English, Science and HeKaSi
39
40. Board Work : NAT Grade 10Board Work : NAT Grade 10
Parts of the Test Item Time Time Time
Numbers Limit Started Ended
General Directions and
Sample Items 1 – 5 5 mins. ______
Part I (EDQ) 1 – 15 5 mins. ______
Part II (Test Proper )
(A.M.)
Filipino 1 – 60 60 mins. ______
Araling Panlipunan 1 – 60 60 mins. ______
BREAK 10 mins.
Mathematics 1 – 50 70 mins. ______ ______
LUNCH BREAK
(P.M.)
Science 1 – 60 80 mins. ______
English 1 – 60 60 mins.
Critical Thinking Skills Test 1 – 20 30 mins. ______
Note: There is only one TB for Filipino, Mathematics, English, Science, Araling Panlipunan and
Critical Thinking Skills40
41. Filling Out the ScannableFilling Out the Scannable
School Header (SSH)School Header (SSH)
41
1. Data must be prepared by the STC days ahead before
exam day.
2. Transcribe the data in the SSH using a PENCIL (lead#
2) during exam day.
3. Every variable is labeled with S if a school concern
and G/Y if a grade/year concern.
4. There are variables specific only for private schools
(such as GASTPE) and for the public schools (CFSS,
etc.)
5. GASTPE grantees must be properly identified by year
level and type of grant (EVS or ECS).
42. Filling Out the SSHFilling Out the SSH
42
6. Observe the place values in filling in boxes requiring
nominal data. The right most box is for ones followed by
tens, hundreds and thousands. Empty boxes have to be
filled in with zeroes.
Ex. Actual number of examinees: 203
An actual number of 94 examinees is filled out as:
7. In NAT, there is an inclusion of a checklist on teachers’
trainings / staff development activities on raising
learners’ achievement level in the core subjects at the
school level.
2 0 30
9 40 0
43. Instructions for the Recording ofInstructions for the Recording of
TimeTime
43
1. Time allocation serves as guide in the
recording of time but the corresponding actual
time in answering each subject should be
written in the Time Started and Time to End.
2. The recording of time is done by cluster of
subjects answered before and after breaks
(snacks and lunch); for which the time records
should be written in the blanks provided.
44. Pretest : Entrance and SeatingPretest : Entrance and Seating
ArrangementArrangement
44
1. Count the TBs before opening the package in front of examinees.
2. Do not allow electronic devices (calculator & cell phones), references
(dictionaries) and rulers in the exam room.
3. All belongings shall be placed in front below the chalkboard. Only
pencils, sharpeners and a computation paper shall be with the
examinees while the test is going on.
4. Seat Assignment must be strictly based on the Seat Plan.
5. Seats of late comers/absentees must be left vacant.
6. Count the TBs and ASs in front of the examinees prior to distribution
Note: No other persons should be allowed in the premises of the Examination Rooms
except the testing staff and authorized monitors.
LAPG - Grade 3:
20 examinees in a room
Seats are 4 rows of 5
NAT Grade 6 and Grade 10:
30 examinees in a room
Seats are 6 rows of 5
45. Pretest : Distributing and Checking the TBsPretest : Distributing and Checking the TBs
and ASsand ASs
45
1. TBs and ASs must be distributed correspondingly
by Serial Number based on the Seat Plan. Hence,
TMs of absentees must remain in the plastic bag
under the custody of the RE.
2. Distribute TMs from right to left and from lowest
serial number.
3. Check page by page.
4. Place defective/unused TB and AS, if any, in the
plastic bag.
46. Pretest : Distributing and Checking the TBsPretest : Distributing and Checking the TBs
and ASsand ASs
46
5. Check and double check if all examinees have
shaded the correct circles pertaining to the NAME
GRID and all the necessary information about the
examinee.
6. Remind examinees to use eraser for pencils. Tape
or liquid erasers are NOT allowed.
7. No examinees should start accomplishing the
NAME GRID unless they have shown their
pencils.
8. Do not start the Test Proper unless each
examinee has properly shaded the NAME GRID.
47. Test ProperTest Proper
47
1. Read verbatim the information in boxed portions
of the handbook. Do NOT translate in local
language/dialect.
2. Always record the time started and the time when
clustered subject tests will end.
3. Do NOT add nor subtract minutes in the time
allocated.
4. Accomplish the Seat Plan while the examinees
are answering the EDQ.
5. Accomplish Form 7 while test is in progress.
6. Closely supervise the examinees in
accomplishing the AS so that reliable data can be
generated.
48. Post TestPost Test
48
1. Give five (5) minutes to inspect and
clean the ASs.
2. The Examinee Stubs should be turned
over by the RE to the Guidance
Counselor or SH.
3. Count the TBs and ASs before allowing
examinees to leave the testing room.
49. MaterialsMaterials
and Preparation ofand Preparation of
ReportsReports
49
1. Count and arrange the TBs and ASs
consecutively by serial number.
2. Accomplish the ETRE’s data. Indicate the
number of registrants and the actual number of
examinees.
3. After the contents have been accounted for,
SEAL the ETRE with the DepED-BEA tape and
sign across it while still inside the testing room.
4. Account for and submit to the CE the TMs used.
50. Post Test : Contents of ETREPost Test : Contents of ETRE
50
Post Test : Contents of CETREPost Test : Contents of CETRE
Note: Forms 5 & 6 shall be submitted separately to the DTCs
1. Report on time test started and ended by cluster
of subjects (Board Work on Actual Time Record)
2. Used ASs placed in original plastic bagoriginal plastic bag
3. Form 1 and Form 2
4. Form 7
1. Unused ASs
2. Form 3
3. Form 4
4. Scannable School Header
51. Submission toSubmission to
the Division Officesthe Division Offices
51
1. Bundles of ETREs and CETREs placed in the
original boxes
2. Bundles of used and unused TBs placed in the
original boxes
3. Examiner’s Handbook
4. BEA Form 5 to be placed inside Box No. 1 for
the TBs of the Division (on top of the TBs)
5. BEA Form 6 to be placed inside Box No. 1 of
ETRE’s/CETRE’s of the Division (on top of the
CETREs)
52. Submission toSubmission to
the Division Officethe Division Office
52
Reminders:
1. The SHs have to return the TMs within 24
hours.
2. Take note of the guidelines regarding the time
and date of the Forwarder’s retrieval of the
TMs.
3. Accomplish the Questionnaire on Forwarder’s
Performance.
4. Notify BEA if TMs are ready for retrieval or if
they were not retrieved promptly.
53. Oath of Confidentiality
Form 1 – List ofActual Examinees
Form 2 – Seat Plan
Form 3 –Test MaterialsAccounting Form
Form 4 – Chief Examiner’s Report Form
Form 5 – Test Booklet Quantity and CompletenessVerification Sheet
Form 6 –Answer Sheet Quantity and CompletenessVerification Sheet
Form 7 – Room Examiner’sTestAdministration Evaluation Report53
The Forms
54. Oath of ConfidentialityOath of Confidentiality
54
As part of the testing staff nationwide, tasked to receive, administer
and retrieve the Test Materials for the National Achievement Test (NAT),
I hereby solemnly swear that I will strictly observe security measures to
maintain the confidentiality of said materials.
Received from: Received by:
(The Division Testing Coordinator) (School Head/School Testing
Coordinator)
________________________ ________________________
Printed Name and Signature Printed Name and Signature
____________________ ____________________
Date Date
58. Form 4Form 4
58
Problem 3: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________
Problem 4: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________
Post Test
Describe the procedure adopted by the Examiner in the retrieval of test
booklets and Answer Sheets
Evident Not Evident
1. Examiners required each examinee to insert first the Answer Sheet in the test
booklet before he/she submits to the examiner ...................................................... .................... …………….
2. Examiners checked the number of test booklets and Answer Sheets before
he/she dismisses the examinees ……………………………………………….……… .................... …………….
3. Examiners arranged the TBs and ASs according to serial numbers …………… …………… …………….
4. Examiners placed the used Answer Sheets in original plastic bags……………. …………… …………….
5. Examiners sealed the ETRE while still inside the examination room .…………. …………… …………….
E. Specify the problem(s) encountered, solution(s) you gave and recommend measures to
improve the conduct of future national test.
Problem 1: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________
Problem 2: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________
Prepared by: Attested by:
_______________________________ _________________________________
Name of the Chief Examiner Name of the Monitor (NETRC Rep.)
(Signature over Printed Name) (Signature over Printed Name)
________________________________ __________________________
School Designation/Position
_________________________
Designation/Position
63. 63
In case there will be a shortage of Answer Sheets (ASs) in
one testing center, Scannable Answer Sheets (SASs)
may be photocopied.
The photocopied ASs SHOULD BE PLACED INSIDE THE
RESPECTIVE ETRE corresponding with the list of actual
examinees in Forms 1 and 2.
No Examinee Number should be written in Form 2 (Seat
Plan) for the examinees with photocopied ASs. Instead,
indicate in the blank “(Photocopied).”
Sample:
Name Kristina M. Dela Cruz
Exam. No. (Photocopied)
TB No. 016657
On Photocopied Answer SheetsOn Photocopied Answer Sheets
64. 64
Using a red marker, indicate at the upper
right corner of the ETRE this note:
The instructions above are important in order
for BEA to locate, transcribe and electronically
process the photocopied ASs.
With _______Photocopied Answer Sheets
(quantity)
ROOM EXAMINER’S TRANSMITTAL REPORT ENVELOPE (ETRE)
(Brown Envelope)
On Photocopied Answer SheetsOn Photocopied Answer Sheets
65. On the Storage of Examiner’sOn the Storage of Examiner’s
Handbook, Replicas of Name GridHandbook, Replicas of Name Grid
and Board Displaysand Board Displays
65
1. EHs will be stored in the Division Office.
Name Grid replicas and Board Works will be
stored in the schools or testing centers. These
documents are for future use.
2. Replicas of the name grid intended for each
testing program should be properly stored and
utilized in school. These are generic to all
testing programs; hence, may be used in
future testing activities in case no reprints will
be provided.
66. TMs for Retrieval by BEA thruTMs for Retrieval by BEA thru
CourierCourier
66
1. All TBs packed in original boxes;
2. All used ASs in ETREs (Forms 1, 2 and 7 inside);
3. All unused ASs in CETREs (Forms 3 and 4, and School
Headers inside) packed in original boxes for ASs ; and
4. Forms 5 and 6 submitted to DTCs for proper placement in
respective boxes
Reminder: Do NOT mix up TBs with ASs. There are two separate
warehouses for these TMs. Otherwise, misplaced TMs will
not be accounted for properly.
71. Test Results DisseminationTest Results Dissemination
71
1. No hardcopy will be provided to all Division Offices. This in line
with the DepEd Secretary’s mandate to utilize ICT in education.
2. Explore the BEA website to avail of the test results.
3. Schools can only log in by using their own School ID as
Username and Password.
Example: Username: 702406
Password: 702406
4. The results will be posted for six (6) months only.
5. Secure soft copy of the results, which is convertible to Excel
file, from the Website.
NETRC Website Homepage:
http://netrc.sysportal.net/HomePage.aspx
Log In Page:
http://netrc.sysportal.net/signin.aspx
73. Dealing with the Forwarder ofDealing with the Forwarder of
TMsTMs
73
1. Exact addresses of Division Offices or drop-off points
should be provided to BEA to be turned over to the
Forwarder.
2. Forwarder must provide to BEA the contact persons
and numbers as well as the itineraries of delivery and
retrieval for ready reference.
3. Each Division should designate at least two
authorized staff to receive the TMs other than the
DTC.
4. The neighboring Divisions in the Region should
establish a network of communication.
74. Dealing with the Forwarder ofDealing with the Forwarder of
TMsTMs
74
4.1 Every receiving Division should take note of Forwarder’s
contact number and the date and time TMs will be
retrieved
4.2 The next division to receive the TMs from the Forwarder
should be alerted by the Division immediately after
receiving its TMs while informing also the Forwarder that
the next division to receive has been alerted already.
4.3 The same procedure will be followed in the retrieval of
TMs.
4.4 Accomplish the evaluation form on the
Performance of Forwarder and submit thru
email
(bea.ead@deped.gov.ph/bea.od@deped.gov.ph)
75. 75
Evaluation Sheet on Forwarder’s Performance
Delivery and Retrieval Phase
(To be accomplished by the DTC)
Division: ____________________
A. Delivery Phase B. Retrieval Phase
1. Receipt of Test Materials (TMs) 1. Information about the Forwarder:
Date ____________ Time _____ A.M. /P.M. Name of Representative _______________
Received by whom? ___________________ Contact No. __________________________
Designation __________________________ Date and Exact time of Forwarder’s
Retrieval _____________________________
2. The Division’s designate to release the 2. Release of Test Materials (TMs)
Test Materials to the school Date ____________ Time _____ A.M. /P.M.
representative ________________________ Released by whom? ____________________
_______________________________________ Designation ____________________________
3. Were there problems encountered in the 3. Was the schedule of the Forwarder in
release of test materials? retrieval of test materials followed?
Yes _____ No _____ Yes _____ No _____
If no, what was the reason?
________________________________________
4. If yes, Please cite them: ________________ 4. How many days were the TM’s in the
_______________________________________ division ready for retrieval by the Forwarder?
__________________________________________
5. In the delivery of TM’s, how would you 5. Was the forwarder informed beforehand that
rate the Forwarder in a scale of 1-5 the TM’s are ready for pick up?
where 5 is the highest? _______________ Yes _____ No _____
6. In the retrieval of TM’s, how would you rate
the Forwarder in a scale of 1-5 is where 5
is the highest? _________________
7. Strengths of the Forwarder: (Good Points)
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
8. Weakness of the Forwarder: (Weak Points)
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
9. What are your recommendations to improve in the service of Forwarder?
-in the Delivery Phase -in the Retrieval Phase
________________________________________ _________________________________________
________________________________________ _________________________________________
________________________________________ _________________________________________
77. Utilization of the Certificate ofUtilization of the Certificate of
Ratings (COR)Ratings (COR)
77
The utilization of the COR is stipulated
in the following issuances:
DepEd Memo NO. 228, s. 2007
DepED Memo No. 278, s. 2010
78. Practices in Some DivisionsPractices in Some Divisions
Relative to the Utilization ofRelative to the Utilization of
the CORthe COR
78
1. Attach the COR in the Form 137 in Grade 6 as
part of the student’s credentials prior to
enrolment.
2. The COR is photocopied. One copy is for the
school where the student intends to enrol while
the original COR is given to him/her.
79. Refusal of StateRefusal of State
Univ./Colleges (SUCs) toUniv./Colleges (SUCs) to
Take National ExamsTake National Exams
79
Send a communication to BEA
regarding SUCs which refused the
administration of national exams
(NCAE, NAT, etc.).
The communication will be endorsed
to the DepEd Secretary.
80. Good Practices as ReflectedGood Practices as Reflected
in a School Culturein a School Culture
80
Region/Division Codes and School ID
Posting permanently in every classroom (near the
chalkboards) the information on the Region and
Division Codes and the School ID
Learner Reference Number
The LRN is used by the examinee in any form of
school and classroom-based assessments. This
practice may be adopted not only during national
examinations.
