Virtual-Orientation-on-the-Administration-of-NATG12-NATG6-and-ELLNA.pptx

Virtual Orientation on the Administration of
the National Achievement Test for Grade 12
(NATG12), National Achievement Test for
Grade 6 (NATG6), and Early Language,
Literacy, and Numeracy Assessment (ELLNA)
March 8, 2024

GUIDELINES ON THE
ADMINISTRATION OF NATG12,
NATG6, AND ELLNA

GUIDELINESONTHE ADMINISTRATIONOFNATG12,NATG6,
AND ELLNA

AND ELLNA
1. The Department of Education (DepEd), through the Bureau of Education
Assessment (BEA) will administer the Early Language, Literacy, and
Numeracy Assessment (ELLNA), National Achievement Test for Grade 6
(NATG6), and National Achievement Test for Grade 12 (NATG12) for School
Year (SY) 2023-2024, pursuant to DepEd Order (DO) No. 55, s. 2016, titled
Policy Guidelines on the National Assessment of Student Learning for the
K to 12 Basic Education Program within the following testing windows:

AND ELLNA
2. The conduct of the tests is pursuant to DO 022, s. 2023
titled Implementing Guidelines on the School Calendar and
Activities for the School Year 2023-2024 and DO 003, s.
2024 titled Amendment to DepEd Order No. 22, s. 2023
(Implementing Guidelines on the School Calendar and
Activities for the School Year 2023-2024).
3. In accordance with DO 027, s. 2022, titled Conduct of Rapid
Assessment in School Year 2021-2022 for Learning
Recovery as well as in Preparation for the 2024 Baseline
System Assessment, the current Grades 3, 6, and 12
learners of the present SY will be taking the assessments.

AND ELLNA
4. The ELLNA will be administered to all currently
enrolled Grade 3 learners in public schools, while the
NATG6 will be administered to all public and private
schools, and learners will be sampled in each school. On
the other hand, the NATG12 will be administered to all
currently enrolled Grade 12 learners in public and
private schools.
5. The three assessment programs will be administered on
a paper-based modality to all regional offices (ROs),
schools division offices (SDOs), and schools.

AND ELLNA
6. In reference to DO 29, s. 2022 titled Adoption of the
Basic Education Monitoring and Evaluation
Framework, DepEd has to identify and articulate
performance indicators and outcomes for measuring
performance in the development of plans and policies.
These indicators and outcomes will be used for the
assessment of the effectiveness and efficiency of the
delivery of education services. The results of system
assessments will serve as evidence for the
improvement of the curriculum implementation.

AND ELLNA
7. The ELLNA is to be administered at the end of Grade 3
as a key stage assessment to determine if students are
meeting the learning standards in early language, literacy,
and numeracy. The test is in a multiple-choice item
format. Moreover, English, Filipino, and Mother Tongue
shall be the languages for this assessment.

AND ELLNA
8. The NATG6 and NATG12 are exit assessments under the
national assessment framework of the K to 12 Basic Education
Program. These tests are designed to determine if Grade 6 and
Grade 12 learners are meeting the learning standards in the
Elementary and Senior High School (SHS) curriculum. The exit
assessments shall cover 21st Century Skills (Problem-Solving,
Information Literacy, and Critical Thinking) using learning
areas in English, Mathematics, Science, Filipino, and Araling
Panlipunan as content in NATG6, and the core SHS learning areas
of Science, Philosophy, Language and Communication, Media and
Information Literacy, Mathematics, Humanities, Wika at
Komunikasyon, and Social Science in NATG12. The test design is
progressive in nature wherein test items measure varying levels of
skills in a multiple-choice format using English and Filipino
languages.

AND ELLNA
9. BEA will manage the national implementation of the ELLNA,
NATG6, and NATG12 with the assistance of the ROs and
SDOs. BEA will conduct a virtual orientation for Regional
Testing Coordinators, Division Testing Coordinators, and SDO
Private School Supervisors on the administration of the tests.
The meeting link will be sent through an advisory.
10. An authorized forwarder will deliver and retrieve the test
materials to and from the SDOs.

AND ELLNA
11. Health and safety protocols must be followed in all
activities related to the national test administration.
12. For more information, please contact the Bureau
of Education Assessment-Education Assessment
Division, Department of Education (DepEd) through
email at bea.ead@deped.gov.ph or at the telephone
number (02) 8631-2589.
13. Immediate dissemination of this Memorandum is
desired.

Delivery Status of TestMaterials
Assessment
Program
Testing Window Delivery Status as of March 7, 2024
NATG12 March 18-22 Delivered to all ROs except for Region 3,
Region 4A, 5, and NCR.
Target completion of delivery → March 11, 2024.
NATG6 April 1-5 Delivered to all ROs and SDOs as of March 5, 2024
except for NCR SDOs.
NCR TMs → target delivery to SDOs is on
March 18, 2024.
ELLNA April 15-19 Delivery will commence on March 11, 2024.

TESTING PERSONNEL:
ROLES AND
RESPONSIBILITIES

TESTINGPERSONNEL:ROLESANDRESPONSIBILITIES

He/She shall monitor and supervise the test
administration in the assigned division.
BEA Representative

He/She shall oversee the test administration in
the region. He/She shall provide Schools
Division Offices (SDOs) with the list of private
schools operating with permit that are to be
included in the test administration. He/She shall
prepare a test monitoring team in the whole
region.
Regional Testing Coordinator (RTC)

He/She shall supervise the test administration
in public schools.
Division Testing Coordinator (DTC)

He/She shall supervise the test administration
in private schools.
Private School Supervisor

Pre-Test activities:
• Keeps the confidentiality of the TMs
• Requires every RE to count the sealed TMs in
the Distribution Room
• Facilitates the signing of BEA Form 3 (Test
Materials Accounting Form) to the REs
He/She shall oversee the conduct of the test in
the school. The School Head (SH) shall serve as
the CE.
Chief Examiner (CE)

Test Proper activities:
• Accomplishes BEA Forms 4 (Chief Examiner's
Report Form), 5 (Test Booklet Quantity and
Completeness Verification Sheet), and 6
(Answer Sheet Quantity and Completeness
Verification Sheet)
• Monitors the activities of testing personnels
the CE.
Chief Examiner (CE)

Post Test activities:
• Collects and accounts all ETREs assisted by the
STC/RE
• Arranges and bundles the TMs accordingly
• Places inside the CETRE the required TMs
• Submits to DTC Forms 5 (Test Booklet Quantity
and Completeness Verification Sheet) and
6 (Answer Sheet Quantity and Completeness
Verification Sheet) separately
the CE.
Chief Examiner (CE)

He/She shall monitor and supervise the
assigned testing rooms. He/She shall
conduct ocular inspection the day before the
test administration to be familiarized with
the school layout.
An SE shall be assigned for testing centers with
more than ten (10) rooms.
Supervising Examiner (SE)

He/She shall assist the CE in the overall test
administration.
School Testing Coordinator

Pre-Test activities:
• Receives the TMs in the Distribution Room
• Counts the received TMs
• Signs the BEA Form 3 (Test Materials
Accounting Form)
He/She shall administer the test in accordance with
the standardized test administration guidelines in the
Examiner’s Handbook (EH).
Room Examiner (RE)

Test Proper activities:
• Observes the readiness of the Testing Room
• Accomplishes the Form 2 (Seat Plan) to the
examinees
• Administers the test using the EH
• Maintains appropriate testing discipline inside the
testing room
• Ensures strict adherence to Section 13 of DO 55,
s. 2016
• Accomplishes Form 1 and Form 7
• Checks the contents of the ETRE
Room Examiner (RE)
He/She shall administer the test in accordance with

Post Test activities:
• Collects and accounts all TMs from the examinees
• Arranges and bundles the TMs accordingly
• Places inside the ETRE the required TMs
• Submits to CE the ETRE
Room Examiner (RE) He/She shall administer the test in accordance with

He/She shall provide any test-related
assistance to the RE, if there are reported
Learners with Disabilities (LWDs) in the testing
room. He/She is not required if there are no
reported LWDs in the testing room.
Assistant Examiner (AE)

He/She shall provide any test-related
assistance to the SH, such as preparation of
the testing rooms.
Support Staff

In the SORTtab of the Excel file, prepare a list of ALLGrade 6 learners enrolled in School Year
2023-2024 using Microsoft Excel 365. The list shall include the following information:
● Learner’s Last Name, First Name, and Middle Initial
● Learner’s Reference Number (LRN)
● Class Section
● Sex whether Male or Female
● If with Financial Aid, indicate whether 4Ps (for Public Schools); or GASTPE - EVS/ESC (for
Private Schools).
Also fill in the following details: Name of School, School ID, Name of School Head, and
Position.
Step 1

The list should look like this:
ALLinformation in this listare fictitious.

Step 2
Highlight the list with the Last Name, First Name, MI, LRN, Class Section, Sex, and Financial
Aid.

Step 3
In the Excel file, click Sort &Filter.Then, click Custom Sort and click OK.

The sorted list should look like this:

Step 4
Refer to the provided Allocation from BEA of Grade 6 learners who will take the NATG6 at the
school.
● The Bureau of Education Assessment (BEA) will prepare and distribute the allocation to
the Regional Testing Coordinators (RTCs).
● The allocation shall be forwarded by the RTCs to the Division Testing Coordinators
(DTCs).
● The DTCs shall refer to the allocation of Grade 6 learners who will take the NATG6 at each
school.
● The School Heads (SHs)/School Testing Coordinators (STCs) shall be responsible for the
selection guidelines on the NATG6 Allocation.

The allocation looks like this:

Step 5
In the NATG6Learners tab, provide the following information:
● N = total number of Grade 6 learners in the school
● n = sample size of the school (based on Annex A)
● r = random start (1st learner in the sample)

Step 6
In the NATG6Sampled Learners tab, the name of learners who will take the test will be listed.

Finalizing the actual list of examinees

Step 7
To finalize the actual list of examines, select ALL the columns for the Last Name, First Name,
MI, LRN,ClassSection,Sex,and FinancialAid and paste it in a new Excel file.

Step 8
In the Excel file, click Custom Sort.Sort by SEX(Z to A), then by LASTNAME(A to Z). Click OK.

The SH/STC shall prepare the final list of actual examinees and submit to the DTC for
consolidation.
The consolidated final list of actual examinees in each school prepared by the DTC shall be
forwarded to the RTC.
The final list should look like this:

NATG12EXAMINER’SHANDBOOK
BOARDWORK
PRE-TEST

BOARDWORK
PRE-TEST
Aside from the Boardwork, write
the following on the board in this format:
• School ID
• Region Code
• Division Code
• Name and Address of School
• Type of School
• Type of Community

ENTRANCE AND SEATING
ARRANGEMENT
PRE-TEST
• Room setup: six rows and five columns
of armchairs

ARRANGEMENT
PRE-TEST
The RE shall:
• facilitate the entrance of the
examinees.
• verify the identity of the examinees.
Examinees will line up outside the
room. (Refer to Form 1)
• provide instructions regarding digital
devices and personal belongings
• inform the examinees about the things
to bring during the examination.
Ø lead pencils (No. 2)
Ø eraser
Ø sharpener
Ø clean sheet of paper

ARRANGEMENT
PRE-TEST
• Seats of
absentees
vacant.
• Latecomers
late comers and
should be left
should still be
admitted to the rooms assigned
to them and they should finish
the test at the same time as
scheduled for each learning
area.

ORIENTATION OF THE
EXAMINEES
PRE-TEST
There is a SCRIPT.
• Introduction of the RE
• Giving of instructions and reminders
⮚Use of CR
⮚Damage on the TMs
⮚Entertaining questions
⮚DOs and DON'Ts
⮚Time limit
⮚Exit from the room

DISTRIBUTION OF TEST
BOOKLETS (TBs) AND
ANSWER SHEETS (ASs)
PRE-TEST
• There are two (2) TBs. Each
examinees shall use one (1) TB per
day. Swapping scheme of TBs in
the testing room shall be
implemented. For Day 1, the first 15
examinees shall use TB 1, while the
remaining 15 examinees shall use
TB 2. For Day 2, the Room
Examiner (RE) shall swap the TBs.
The first 15 examinees shall use TB
2, while TB 1 shall be used by the
remaining 15 examinee.

DISTRIBUTION OF TEST
BOOKLETS (TBs) AND
ANSWER SHEETS (ASs)
PRE-TEST
• Follow the seat plan and distribution
scheme

PRE-TEST
the
2: Seat
• Allow the examinees to scan their TMs.
• Allow the examinees to pray.
• The RE will facilitate
accomplishment of BEA Form
Plan.

FILLING OUT OF INFORMATION IN THE AS
PRE-TEST
ROAM AROUND THE ROOM
• Name (LN, FN, MI)
• Birth Date
• Age
• Sex
• Learner Reference Number
(LRN)
• Region and Division Code
• School ID
• Class Size
• No. of Class Shifting
• Type of School
• 4Ps Recipient
• Indigenous People Group
• SHS Voucher Program
• Plans after Senior High School

TEST PROPER
• Read the General Directions.
• Instruct the examinees to answer the
Examinee’s Descriptive Questionnaire
(EDQ) only on Day 1.
• Record on the Boardwork the time
started and the time ended.

POST-TEST
• Examiner’s Transmittal Report Envelope
(ETRE)
• Submission of TMs from the REs to the
CE
• Accounting of TMs by the SE and CE
• Chief Examiner’s Transmittal Report
Envelope (CETRE)
• Submission of TMs to the Test Monitor for
Final Accounting
• Packing of TMs
PREPARATION AND
SUBMISSION OF ETRE,
CETRE, AND TMs

ROOM EXAMINER'STRANSMITTALREPORTENVELOPE
(ETRE)
• Used Answer Sheets with serial numbers arranged
consecutively and placed in the original plastic bag
• List of Examinees posted outside of the testing room
• BEA Form 1: List of Actual Examinees
• BEA Form 2: Seat Plan
• BEA Form 7: Room Examiner’s Report Form
• Boardwork with actual time record

CHIEFEXAMINER'STRANSMITTALREPORTENVELOPE
(CETRE)
• Unused Scannable Answer Sheets
• BEA Form 3: Test Materials Accounting Form
• BEA Form 4: Chief Examiner’s Report Form
• School Header

The CE shall account the TMs in accordance with the following:
a. Collect and account all ETREs assisted by the Supervising Examiner (if
any).
b. Arrange and bundle the TMs accordingly in terms of the following:
• The ETREs should tally with the number of testing rooms.
• A report on the number of ETREs should accompany the bundle.
c. Return to their original plastic bags all used and unused TBs with serial
numbers arranged consecutively. These should be resealed by stapling
the open end of the plastic bag.
d. Place inside the CETRE the unused Answer Sheets, BEA Form 3,
BEA Form 4, and School Header.
e. Place BEA Form 5 (Test Booklet Quantity and Completeness
Verification Sheet) in Box 1 of the Test Booklets.
f. Place BEA Form 6 (Answer Sheet Quantity and Completeness
Verification Sheet) in Box 1 of the Answer Sheets.
ACCOUNTINGOFTMsBYTHECE

ROOM EXAMINER (RE) CHIEF EXAMINER (CE)
Pre-test
Form 1: List of Actual
Examinees
Form 2: Seat Plan
Form 3: Test Materials
Accounting Form
Test
Proper
Post Test
Form 7: Room Examiner's
Report
Form 4: Chief Examiner's Report
Form 5: Test Booklet Quantity
and Completeness Verification
Sheet
Form 6: Answer Sheet Quantity
and Completeness Verification
Sheet
BEAFORMS

BREACH OF SECURITY IN
NATIONAL EXAMINATIONS
AND CORRESPONDING
SANCTIONS
JOANBERNADETTEM. VICENTE
Education Program Specialist II, BEA-EAD

BREACHOFSECURITYINNATIONALEXAMINATIONS
ANDCORRESPONDINGSANCTIONS(DO 55 s. 2015Section 13)
The security and integrity of test materials shall be upheld in
the whole process of test administration. This Order rescinds
DECS Order No. 85, s. 1999, “Breach of Security in National
Examinations and Corresponding Sanctions” and DepEd Order
No. 47, s. 2015, “Inclusion of Acts as Violations to National
Examinations.”The following acts are deemed as
violation/infractions of security pertaining to national
examinations in addition to:
1. Reading of test booklets other than by the examinee
2. Supplying answers to examinees
3. Cheating
4. Plagiarizing
5. Loss of test booklets

6. Photocopying of test booklets
7. Capturing test items through electronic gadgets
8. Distribution and posting of photos of the test booklet in
any form of media
9. Opening the test materials prior to testing schedule
10. Late submission of test booklets and/or answer sheets
11. Tampering of examinees’ answer sheets
12. Infringement of copyright
13. Allowing impostors and substitute examinees
14. Misrepresentation with regard to age, residence, and
status
15. Failure to closely monitor test procedures resulting in
test irregularities

Any or all of the following sanctions will be imposed on any or all of the
aforementioned violations committed by those involved:
1. Examinees
The degree of violation and corresponding sanction shall be determined
by the Chief Examiner.
a. First and second offenses: reprimand
b. Third offense: Cancellation of test papers/invalidation of test results
2. Testing Personnel
The degree of violation and corresponding sanction shall be determined
by the Schools Division Superintendent.
a. Suspension of salaries and incentives/benefits of those concerned for
one to three months
b. Work suspension
c. In the case of infringement of copyright, legal remedies will be
considered

EXAMINEE'S INFORMATION
FOR THE NATG12, NATG6,
AND ELLNA AND
PRELIMINARY ACTIVITIES

EXAMINEE'SINFORMATIONFORTHENATG12,NATG6,AND
ELLNA
EXAMINEE’SINFORMATIONINTHEANSWERSHEETFORTHE
NATIONALACHIEVEMENTTESTFORGRADE12(NATG12)
• Birth Date
• Age
• Sex
(LRN)
• School ID
• Class Size
• No. of Class Shifting
• Type of School
• 4Ps Recipient
• SHS Voucher Program
• Plans after Senior High School

ELLNA
NATIONALACHIEVEMENTTESTFORGRADE6 (NATG6)
• Birth Date
• Age
• Sex
(LRN)
• School ID
• Class Size
Second Quarter Grades
• in
Filipino, Mathematics, English,
Science, and Araling Panlipunan
• Type of School
• 4Ps Recipient
• GASTPE Grantee

FORNATG6TESTTAKERS
Since the designing and printing of Test Materials
(TMs) were accomplished prior to the amendment
of the School Calendar (DO 003, s. 2024 issued
February 19, 2024), Grade 6 test takers must have
a copy of their Second Quarter Grades in Filipino,
Mathematics, English, Science, and Araling
Panlipunan.

ELLNA
• Birth Date
• Age
• Sex
(LRN)
• School ID
• Class Size
EARLYLANGUAGE,LITERACY,AND NUMERACY(ELLNA)
• Third Quarter Grades (English,
Filipino, MTB, and Mathematics)
• Type of School
• 4Ps Recipient
• Special classes/programs
• Mother Tongue Language tested
in ELLNA

PRELIMINARYACTIVITIESOFTHEEXAMINEESFORELLNA
On the examination day, the examinee is required
to bring the following in the testing room:
a. copy of Third Quarter grades in English,
Filipino, MTB, and Mathematics (for ELLNA
test takers only)
b. two pencils (No. 2), an eraser, and a sharpener
c. snacks and water

PRELIMINARYACTIVITIESOFTHEEXAMINEESFORNATG6
&NATG12
On the examination day, the examinee is required
to bring the following in the testing room:
a. copy of Second Quarter grades in Filipino,
Mathematics, English, Science, and Araling
Panlipunan (for NATG6 test takers only)
b. two pencils (No. 2), an eraser, and a sharpener
c. snacks and water

PRELIMINARYACTIVITIESOFTHEEXAMINEES
Additional reminders:
a. Learners should be advised to put their cellphones
and other electronic devices inside their bags and
place their personal belongings in front of the
classroom.
b. Cellphones, calculators, smart watches, and other
forms of electronic devices shall not be allowed
during the test.

PROGRAM SUPPORT
FUNDS (PSF)
NATHANIELI.CORTEZ
Education Program Specialist II, BEA-EAD

PROGRAMSUPPORTFUNDS(PSF)
The allotment is a subsidy for the data
collection in schools on the administration for
NATG12, NATG6, and ELLNA.
• Delivery and Retrieval of Test Materials
(TMs) subsidy
• Orientation and Testing Center
Preparation Subsidy

Two separate funds that will be downloaded:
• NATG12
• NATG6 and ELLNA

A. Delivery and Retrieval of Test Materials (TMs) subsidy
Amount
Schools Division Office to Testing Centers (Delivery) 150.00
Testing Centers to Schools Division Office (Retrieval) 150.00
The test materials housed by the SDOs shall be transported
to the schools, that will serve as testing centers, and vice
versa.
Note: NATG6 and ELLNA TMs must be transported at the
same time.

B. Orientation and Testing Center Preparation Subsidy
Amount
Schools Division Superintendents 800.00
Division Testing Coordinators 800.00
Private School Supervisor 800.00
Support Staff 800.00
School Heads or School Testing Coordinators 800.00
The allowance shall be used for the meals and
transportation of the following key personnel, who will be
involved in the test administration, to attend the Division-
wide orientation.

NATIONALACHIEVEMENTTESTFORGRADE1
2(NATG12),NATIONALACHIEVEMENTTESTFORGRADE6
(NATG6), ANDEARLYLANGUAGE,LITERACY,ANDNUMERACYASSESSMENT(ELLNA)
A. Delivery and Retrieval of TestMaterials(TMs) subsidy
Number of Testing Centers
(Schools)
Amount Total
Schools Division Office to Testing Centers (Delivery) n PhP 150.00
Testing Centers to Schools Division Office (Retrieval) n PhP 150.00
Sub-total of A
B. Orientation and Testing Center Preparation Subsidy
Number of Personnel Amount
Schools Division Superintendent 1 PhP 800.00
Division Testing Coordinators 1 PhP 800.00
Private Schools Supervisor 1 PhP 800.00
Support Staff m PhP800.00
School Heads = Total Number of Schools n PhP 800.00
Sub-total of B
C. BudgetEstimates(A + B)
D.Contingency = a percentage of C
E.Total EstimatedFunding Requirements

TOTAL ESTIMATED FUNDING REQUIREMENTS = Total Main
Survey Budget estimate + Contingency
The contingency may be used (not limited) to pay miscellaneous
expenses such as additional travel allowance to some schools,
supplies and materials, communication expenses, etc.
The downloading of PSF shall be by Region.
The breakdown of funding requirements will be emailed to the
Regional Directors once approved by the Office of the
Undersecretary for Finance.

FUND VALIDITY AND EXCESS ALLOTMENT
The validity of the fund is indicated in the Sub-Allotment Release
Order (Sub-ARO). The excess or unused funds may be used to
pay expenses incurred in the implementation of previous and
succeeding education assessments being administered by the
Bureau of Education Assessment (BEA).

Virtual-Orientation-on-the-Administration-of-NATG12-NATG6-and-ELLNA.pptx

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