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2015 nat test admin guidelines edited feb 2015

2015 NAT GUIDELINES

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2015 nat test admin guidelines edited feb 2015

  1. 1. National Education Testing and Research Center Department of Education 2015 The 2015 NAT Test Administration Guidelines DEPARTMENT OF EDUCATIONDEPARTMENT OF EDUCATION Edited 2015 NETRC- Admin/TAD
  2. 2. NAT Acronyms 2  SDS - Schools Division Superintendent  RTC -Regional Testing Coordinator  DTC -Division Testing Coordinator  PSS -Private School Supervisor  SH -School Head  STC -School Testing Coordinator  CE -Chief Examiner  RS -Room Supervisor  RE -Room Examiner  LRN -Learner Reference Number  TMs -Test Materials  TB -Test Booklet  AS -Answer Sheet  EH -Examiner’s Handbook  SSH -Scannable School Header  ETRE -Examiner’s Transmittal Report Envelope  CETRE -Chief Examiner’s Transmittal Report
  3. 3. 3 The Testing Staff and Their Roles and Responsibilities
  4. 4. The Testing Staff at the Division Level 4 Division Level SDS* DTC PSS School Level School Head/ Chief Examiner – School Head of the Testing Center School Testing Coordinator – Guidance Counselor or designate Room Supervisors RE 1 RE 2 RE 3 RE 4 Notes: 1. Assignment of the testing staff shall be done by the SDS. 2. The NAT is administered in the respective school of the RE n Coming from other schools
  5. 5. The Schools Division Superintendent (SDS) 5 1. Responsible for the smooth conduct of the test in the division; 2. Assigns one of the division supervisors as DTC; 3. Designates REs from the teaching staff who are reliable, competent, experienced in the conduct of the NAT, and have no history of lost TBs; and 4. Assigns the PSS to manage the tardiness of some private school teachers on examination day.
  6. 6. The Division Testing Coordinator (DTC) 1. Prepares accurately, with the assistance of PSS, the enrolment data using the prescribed format and corresponding guidelines 2. On behalf of the SDS, the DTC chooses REs who are credible, trustworthy and with testing experience 3. Orients the SHs or STCs prior to test administration 4. Maintains the security and confidentiality of test materials received from the NETRC through a courier and issues an Oath of Confidentiality for the SHs on this regard 5. Examines the packing guide of TMs upon receipt 6. Notifies NETRC on the condition of TMs received 7. Accounts all the TMs before final packing6
  7. 7. The Private School Supervisor (PSS) 7 1. Disseminates information and latest issuances regarding the NAT to private schools in the division 2. Coordinates with private school principals regarding the test and its proper administration 3. Checks closely that private schools operating without permit were EXCLUDED in the NAT administration vis-à-vis the official list from the region 4. Ensures that listed schools with permit are still operating
  8. 8. The Private School Supervisor (PSS) 8 4. Prepares and provides the DTC with the enrolment data on private schools to be tested, which will be used in the budget preparation and allocation of TMs 5. Assists the DTC in the echo-orientation of private schools in the division level* 6. Closely supervises the delivery and retrieval of TMs on testing day and assists the DTC in the accounting of TMs 7. Oversees the conduct of the test in private schools *No extra funding from NETRC is provided for this activity.
  9. 9. The Chief Examiner (CE) 9 1. Maintains the security and confidentiality of the TMs upon receipt from the DTC (test boxes are opened on examination day); 2. Has the accountability and responsibility for all the TMs received and this ends when the TMs are returned to the DTC; 3. Assigns a Distribution Room where all REs can be met before and after the test administration; 4. Counts all packs of TBs and ASs before releasing them to the REs; 5. Records pertinent data about the TMs released to and received from the REs in the Accounting Form (Form 3) and Forms 4, 5, 6 and in the SSH. Note: The School Head is the Chief Examiner of his/her respective school.
  10. 10. 10 6. Distributes the TBs to each RE and instructs him/her to count these without opening the pack and before leaving the room; 7. Monitors the REs’ proper accomplishment of the different forms while the test proper is in progress; 8. Follows the instructions in the Accounting and Packing of TMs found at the latter part of the EH. 9. Has full awareness of the details of the testing program to be conducted; and 10.Orients every teacher in his/her respective school on the guidelines and EH relative to the test administration.
  11. 11. 11 1. Counts the TBs in front of the CE in the Distribution Room while the plastic bag is still sealed and before proceeding to the testing room; 2. Signs Form 3 as he/she receives the TMs from the CE/STC while still inside the Distribution Room. 3. Checks if the examinees have lead pencils to use and a sheet of blank paper for computation purposes; 4. Facilitates the recording of the Examinee Number and TB Number of the Examinees in the NETRC Form 2 (Seat Plan); The Room Examiner (RE)
  12. 12. 12 5. Supervises closely the shading of bubbles in the Name Grid, LRN and other data/non-test items in the AS; 6. Follows strictly the EH during test administration; 7. Keeps custody of all the used and unused TBs but are not allowed to read the contents; otherwise, he/she will be given corresponding sanctions based on DECS Order No. 85, s. 1999; 8. Checks the contents of the ETRE before he/she seals it while still inside the testing room; and 9. Accomplishes Form 7. Notes: 1. Teachers from private schools will be assigned in public schools as REs. 2. Likewise, teachers from public schools will be assigned in private schools. 3. If teachers are not enough, those from other districts can be assigned.
  13. 13. Insufficient number of Private School Teachers to Serve as REs in Public Schools 13 1. Public school teachers from other districts may serve as REs when there is insufficiency on the number of private school teachers. 2. For divisions with only few public and private high schools, elementary school teachers from public schools may serve as REs. 3. Teachers from big schools may be dispersed in small private schools.
  14. 14. 14
  15. 15. The Room Supervisor (RS) 15 1. Monitors the conduct of the test in a testing center with 5 or more testing rooms for Grade 6 and Year 4, and 10 or more rooms for Grade 3; 2. Checks if the REs adhere to the instructions in the EH; 3. Collects from the REs the unused ASs when the examinees are answering the last subtest; 4. Facilitates the completion in filling out the data in Form 3; 5. Reminds every RE that the ETREs should be sealed inside the testing room; and 6. Counts and double counts the TBs per pack and the number of ETREs.
  16. 16. 16 Assignment of Room Supervisors: 1. The RS must come from another school other than those schools where REs shall be assigned. 2. The number of RSs assigned in a testing center will depend on the number of examinees in a testing room. Below is the ratio:  1 RS is assigned in every 10 rooms if there are 20 examinees/room  1 RS is assigned in every 5 rooms if there are 30 examinees/room
  17. 17. The School Testing Coordinator (STC)* 17 1. Double checks the enrolment data of the school prior to submission to the DTC; 2. Attends the orientation at the division level in the absence (or on behalf) of the SH; 3. Accomplishes the SSH; 4. Assists the CE in all the testing activities; and 5. Double checks the TMs before final packing, being accountable also on these materials. Note: The STC stays in his/her respective school to assist the Chief Examiner in all the testing activities.
  18. 18. The Monitors 18 1. NETRC staff-monitors will be assigned to any testing center(s) nationwide, unannounced in the field. 2. The expenses incurred by external-volunteers are not chargeable to NETRC funds.
  19. 19. Orientation at the Division Level 19  This is primarily aimed to orient all the testing staff in the NAT administration. But due to budgetary constraints only one representative per school is authorized to attend - either the SH or the STC. However, a 100% attendance is imposed for the school representative. Sanctions should be meted out for non- attendance.  Hence, a mechanism should be devised so that all testing staff are properly oriented; one of which is orienting all the teaching force in the school by the SH/STC to be ready on exam day in case there will be shortage of REs in other testing centers.
  20. 20. 20 The Enrolment Data, School ID and Learner Reference Number
  21. 21. Guidelines in the Preparation and Submission of Enrolment Data (NAT & NCAE) 21 Region Division City / Municipa lity Region Code Division Code Legislative District School Type (Public or Private) School ID School Name School Year Grade / Year Level 1. DTCs are instructed to submit the NAT enrolment data during the NCAE national conference. 2. Data must be prepared as of July 1 of the current school year in soft (CD) and hard (printed) copies for EACH grade / year level: Grade 3, Grade 6, Grade 9 and Year 4. 3. Using the EXCEL format, tabulate the data in a matrix found below: Enrolment Data for the Elementary /Secondary Level
  22. 22. 22 4. Each Division must submit four (4) CDs containing one (1) EXCEL file for EACH grade / year level. 5. If the prescribed format is not followed, enrolment data will be returned to the DTC to be rectified. 6. Provide only the total enrolment per school. 7. DO NOT provide subtotals for each curriculum program unless specified by NETRC. Separate the enrolment data from BEC ONLY for secondary schools with Technical-Vocational Education (TVE), Science and Technology, Engineering and Mathematics (STEM)/Engineering and Science Education Program (ESEP), Special Program for the Arts (SPA) and Open High School Program (OHSP). Note: Separate enrolment data for the curriculum programs specified above are not necessary in the NCAE since there is no need for a comparison of
  23. 23. 23 8. There must be NO gender segregation. 9. Group schools by municipality REGARDLESS of type of school (public or private). 10. DO NOT include schools without enrolment data. 11. Private schools are NOT included in the Language Assessment for Primary Grades (LAPG).
  24. 24. An Example on the Preparation of G3 Enrolment Data for LAPG 24 Note: Prepare another enrolment data for NAT-Grade 6, NAT-Year 4 and NCAE-Year 3 using the same format, except for Mother Tongue column LAPG Grade 3 (2014-2015) ALLOCATION Division: San Fernando City, La Union Region Division City / Municipality Region Code Division Code Legislative District School Type (Public or Private School ID School Name Mother Tongue SY 2014- 2015 Enrolment Grade 3 1 San Fernando City City of San Fernando A A12 First District Public 101021 Bangbangolan ES Iloko 1 San Fernando City City of San Fernando A A12 First District Public 101022 Baraoas ES Iloko 1 San Fernando City City of San Fernando A A12 First District Public 101023 Cadaclan ES Iloko 1 San Fernando City City of San Fernando A A12 First District Public 101024 Dallangayan ES Iloko 1 San Fernando City City of San Fernando A A12 First District Public 101025 Dalumpinas ES Iloko 1 San Fernando City City of San Fernando A A12 First District Public 101026 Ilocanos ES Iloko 1 San Fernando City City of San Fernando A A12 First District Public 101027 Lingsat ES Iloko 1 San Fernando City City of San Fernando A A12 First District Public 101028 Mameltac ES Iloko 1 San Fernando City City of San Fernando A A12 First District Public 101029 Nagyubuyuban ES Iloko 1 San Fernando City City of San Fernando A A12 First District Public 101030 San Fernando North CSIloko 1 San Fernando City City of San Fernando A A12 First District Public 101031 Pao ES Iloko 1 San Fernando City City of San Fernando A A12 First District Public 101032 Parparya ES Iloko 1 San Fernando City City of San Fernando A A12 First District Public 101033 Puspus ES Iloko
  25. 25. Guidelines on the Use of School IDs 25 1. BEIS and NETRC are using similar School IDs both recognized by the Department; 2. New schools without School IDs are given temporary ones by NETRC and no other sources to avoid duplication and to facilitate allocation of TMs; 3. The School IDs issued by NETRC will be used temporarily for future test administrations until such time BEIS issues the permanent ID
  26. 26. 26 4. School ID to be used by A. students who already transferred: The School ID of the present/new school B. schools affected by the calamities and those who are temporarily relocated: Same School ID
  27. 27. 27 Discrepancy in the School ID (NAT and NCAE) (School Header vs. EBEIS) 1. Update the School ID 2. Cross out the temporary School ID 3. Write the EBEIS School ID below the bar code
  28. 28. Special Group of Examinees in the NAT 28 1. Allot a separate testing room for the special group of examinees from the regular ones (BEC) as indicated in the submitted enrolment data (as the case may be) listed below: A. Special Science Curriculum (SSC) B. Technical-Vocational Education (TVE) C. Science and Technology, Engineering and Mathematics (STEM) /Engineering and Science Education Program (ESEP) D. Special Program for the Arts (SPA) E. Open High School Program (OHSP) Note: This is for public schools only.
  29. 29. Special Group of Examinees in the NAT 29 2. Examinees must be alphabetically arranged (Males then Females) in Form 1 and Form 2. 3. Instruct the examinees to properly shade in their AS the curriculum/program they belong to. This is to correspondingly provide a report on their test results separate from the others. Elementary: Do you belong to a section with Special Science Curriculum? (Yes or No) Secondary: Do you belong to a section with any of the following programs? (Tech-Voc, ESEP/STEM, SPA, OHS)
  30. 30. Special Group of Examinees in the NAT 30 4. The ETRE(s) of the special group of examinees must be specifically labelled at the upper right hand corner with bold ink to separately process their ASs from the BEC examinees. ETRE Label: SSC / TVE / ESEP or STEM / SPA / OHSP 5. The SSC examinees will use the same school ID with the regular examinees.
  31. 31. Guidelines on the Use of Learner Reference Number (LRN) 31 1. Use the LRN that was provided by the Office of the Planning Service, DepED Central Office. 2. The LRN must be reflected in each of the examinees’ AS and in Form 1. 3. In case the LRN is still not available, leave it blank.
  32. 32. 32 Test Administration Guidelines
  33. 33. Pre-Test Guidelines 33 Concern Guidelines Distribution of TMs 1. Early in the morning of exam day in nearby schools 2. A day before the test to far schools or even earlier to far flung schools 3. DTC issues the Oath of Confidentiality to each SH Information Disseminatio n To Examinees: 1. Inform the examinees to bring pencils (lead#2) on exam day. 2. Inform the fourth year students taking NAT to bring snacks/lunch on exam day. They are not allowed to leave the campus. 3. Inform the examinees that they should know the curriculum / program they belong to (BEC, ESEP/STEM, TVE, SPA and OHSP) 4. Inform the examinees to have a copy of their ratings in the third grading period: Math, English, Science, Filipino and HeKaSi/Araling Panlipunan. 5. Advise the examinees to have a copy of their LRN. 6. The coverage of NAT Y4 includes the core subjects and the
  34. 34. 34 Concern Guidelines Information Disseminatio n To Schools: 1. The list of examinees must be alphabetically arranged in the whole school. All males first then females. 2. Each listed examinee should have his/her corresponding LRN. 3. Inclusion Policies a. Examinees with Hearing Impairment (HI) may take the test and may be included in the regular testing room b. Only those Y4 students graduating in March 2015 will be allowed to take the NAT Y4 4. Non-testing officials are not allowed to stay in the vicinity of the testing rooms. Preparation of Classrooms 1. Well lighted and conducive for testing. 2. For Grade 6 and Year 4, 30 armchairs should be provided. 3. The arrangement of the seats must be well-spaced
  35. 35. 35 Concern Guidelines Merging of Excess Examinees and Testing Centers 1. In case there are five or less examinees in excess in a large testing center, they can be integrated in the last five rooms, each accommodating an examinee. The examinee will be the last in the list/seat plan. Customize Forms 1 and 2 in order to include the additional examinee. Add another box/space in the forms. 2. Examinees from small-size private schools can be merged and tested in one testing center in a city or in a municipality. A Master Teacher shall be assigned as the CE. 3. There should be separate C/ETREs for each school in case there is merging of small size schools into one testing center. 4. In case merging with other small testing center is not possible, e.g. 35 registrants only, all examinees maybe accommodated in one testing room. Another set of Forms 1 and 2 will be used for the 5 examinees.
  36. 36. 36 Concern Guidelines On Checking the Identity of the Examinee 1. Countercheck the identity of each examinee through his/her School ID. 2. If the ID is not available, ask the examinee to present a notebook or any personal belonging bearing his/her name. 3. In the absence of # 1 and # 2 identification materials, ask the classmates inside the testing room to attest his/her identity. Test Materials Allocation Grade 6 1. Schools with more than 90 examinees – The allocation should be 50% TBs and 100% ASs of the total enrolment  There will be 2 testing sessions for schools allocated with only 50% TBs 2. Schools with 90 examinees and below – The allocation should be 100% TBs and ASs of the total enrolment
  37. 37. Board Work : NAT Grade 6 Time Started Time to End General Directions & Sample Items 5 mins __________ Part I (EDQ) 1 – 15 5 mins __________ Part II (Test Proper) Filipino 1 – 40 ___________ Mathematics 1 – 40 English 1 – 40 __________ Break 15 mins Science 1 – 40 ____________ HEKASI 1 – 40 __________ Total time limit: 3 hrs & 50 mins Notes: 1. Use same board work for the second session. 2. There is only one TB for Filipino, Mathematics, English, Science and HeKaSi37
  38. 38. Board Work : NAT Fourth Year Parts of the Test Item Time Time Time Numbers Limit Started Ended General Directions and Sample Items 1 – 5 5 mins. ______ Part I (EDQ) 1 – 15 5 mins. ______ Part II (Test Proper ) (A.M.) Filipino 1 – 60 60 mins. ______ Araling Panlipunan 1 – 60 60 mins. ______ BREAK 10 mins. Mathematics 1 – 50 70 mins. ______ ______ LUNCH BREAK (P.M.) Science 1 – 60 80 mins. ______ English 1 – 60 60 mins. Critical Thinking Skills Test 1 – 20 30 mins. ______ Note: There is only one TB for Filipino, Mathematics, English, Science, Araling Panlipunan and Critical Thinking Skills38
  39. 39. Filling Out the Scannable School Header (SSH) 39 1. Data must be prepared by the STC days ahead before exam day. 2. Transcribe the data in the SSH using a PENCIL (lead# 2) during exam day. 3. Every variable is labeled with S if a school concern and G/Y if a grade/year concern. 4. There are variables specific only for private schools (such as GASTPE) and for the public schools (CFSS, etc.) 5. GASTPE grantees must be properly identified by year level and type of grant (EVS or ECS).
  40. 40. Filling Out the SSH 40 6. Observe the place values in filling in boxes requiring nominal data. The right most box is for ones followed by tens, hundreds and thousands. Empty boxes have to be filled in with zeroes. Ex. Actual number of examinees: 203 An actual number of 94 examinees is filled out as: 7. In 2015 NAT, there is an inclusion of a checklist on teachers’ trainings / staff development activities on raising learners’ achievement level in the core subjects at the school level. 2 0 30 9 40 0
  41. 41. Instructions for the Recording of Time 41 1. Time allocation serves as guide in the recording of time but the corresponding actual time in answering each subject should be written in the Time Started and Time to End. 2. The recording of time is done by cluster of subjects answered before and after breaks (snacks and lunch); for which the time records should be written in the blanks provided.
  42. 42. Pretest : Entrance and Seating Arrangement 42 1. Count the TBs before opening package in front of examinees. 2. Do not allow electronic devices (calculator & cell phones), references (dictionaries) and rulers in the exam room. 3. All belongings shall be placed in front beneath the blackboard. Only pencils, sharpeners and a computation paper shall be with the examinees while test is going on. 4. Seat Assignment must be strictly based on the Seat Plan. 5. Seats of late comers/absentees must be left vacant. 6. Count the TBs and ASs in front of the examinees prior to distribution LAPG - Grade 3: 20 examinees in a room Seats are 4 rows of 5 NAT Grade 6 and Year 4: 30 examinees in a room Seats are 6 rows of 5
  43. 43. Pretest : Distributing and Checking the TBs and ASs 43 1. TBs and ASs must be distributed correspondingly by Serial Number based on the Seat Plan. Hence, TMs of absentees must remain in the plastic bag under the custody of the RE. 2. Distribute TMs from right to left and from lowest serial number. 3. Check page by page. 4. Place defective/unused TB and AS, if any, in the plastic bag. 5. Check and double check if all examinees have shaded the correct circles pertaining to the NAME GRID and all the necessary information about the examinee. 6. Remind examinees to use eraser for pencils. Tape or liquid erasers are NOT allowed. 7. No examinees should start accomplishing the NAME GRID unless they have shown their pencils. 8. Do not start the Test Proper unless each examinee has properly shaded the NAME GRID.
  44. 44. Test Proper 44 1. Read verbatim the information in boxed portions of the handbook. Do NOT translate in local language/dialect. 2. Always record the time started and the time when clustered subject tests will end. 3. Do NOT add nor subtract minutes in the time allocated. 4. Accomplish the Seat Plan while the examinees are answering the EDQ. 5. Accomplish Form 7 while test is in progress. 6. Closely supervise the examinees in accomplishing the AS so that reliable data can be generated.
  45. 45. Post Test 45 1. Give five minutes to inspect and clean the ASs. 2. The Examinee Stubs should be turned over by the RE to the Guidance Counselor or SH. 3. Count the TBs and ASs before allowing examinees to leave the testing room.
  46. 46. Materials and Preparation of Reports 46 1. Count and arrange the TBs and ASs consecutively by serial number. 2. Accomplish the ETRE’s data. Indicate the number of registrants and the actual number of examinees. 3. After the contents have been accounted for, SEAL the ETRE with the DepED-NETRC tape and sign across it while still inside the testing room. 4. Account for and submit to the CE the TMs used.
  47. 47. Post Test : Contents of ETRE 47 Post Test : Contents of CETRE Note: Forms 5 & 6 shall be submitted separately to 1. Report on time test started and ended by cluster of subjects (Board Work on Actual Time Record) 2. Used ASs placed in original plastic bag 3. Form 1 and Form 2 4. Form 7 1. Unused ASs 2. Form 3 3. Form 4 4. Scannable School Header
  48. 48. Submission to the Division Office 48 1. Bundles of ETREs and CETREs placed in the original boxes 2. Bundles of used and unused TBs placed in the original boxes 3. Examiner’s Handbook 4. NETRC Form 5 to be placed inside Box No. 1 for the TBs of the Division (on top of the TBs) 5. NETRC Form 6 to be placed inside Box No. 1 of ETRE’s/CETRE’s of the Division (on top of the CETREs) Reminders: 1. The SHs have to return the TMs within 24 hours. 2. Take note of the guidelines regarding the time and date of the Forwarder’s retrieval of the TMs. 3. Accomplish the Questionnaire on Forwarder’s Performance. 4. Notify the NETRC if TMs are ready for retrieval or if they were not retrieved promptly.
  49. 49. Oath of Confidentiality Form 1 – List of Actual Examinees Form 2 – Seat Plan Form 3 – Test Materials Accounting Form Form 4 – Chief Examiner’s Report Form Form 5 – Test Booklet Quantity and Completeness Verification Sheet Form 6 – Answer Sheet Quantity and Completeness49 The Forms
  50. 50. Oath of Confidentiality 50 As part of the testing staff nationwide, tasked to receive, administer and retrieve the Test Materials for the National Achievement Test (NAT), I hereby solemnly swear that I will strictly observe security measures to maintain the confidentiality of said materials. Received from: Received by: (The Division Testing Coordinator) (School Head/School Testing Coordinator) ________________________ ________________________ Printed Name and Signature Printed Name and Signature ____________________ ____________________
  51. 51. The Generic Forms Form 1 51 NETRC FORM 1 REGION: __________________________________________ DIVISION: ____________________________________________ SCHOOL: _____________________________________________________ SCHOOL ID: _______________________ ADDRESS: ____________________________________________________ Number of Male: ______ Number of Female: ______ Total: ______ GRADE LEVEL : _________ YEAR LEVEL: __________ EVS ECS EVS ECS 1 16 2 17 3 18 4 19 5 20 6 21 7 22 8 23 9 24 10 25 11 26 12 27 13 28 14 29 15 30 IMPORTANT 1. Names listed as they appeared in the Seat Plan. 2. Check if the LRN of each examinee listed in Form 1 matches with the shaded LRN in the front side of his/her Scannable Answer Sheet. 3. Leave the space blank if not a GASTPE grantee. EVS - Education Voucher System ECS - Education Contracting Service Learner Reference Number (LRN) NAME (To be accomplished by the Room Examiner) LIST OF ACTUAL EXAMINEES Room Examiner School NAME GASTPE Grantee GASTPE GranteeLearner Reference Number (LRN)
  52. 52. Form 2 52 REGION: ____________________ SCHOOL NAME/TESTING CENTER: __________________________________ DATE OF EXAM. _____________ DIVISION: ___________________ SCHOOL ADDRESS: _______________________________________________ ROOM NO. __________________ Name Name Name Name Name Name Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. TB No. TB No. TB No. TB No. TB No. TB No. Name Name Name Name Name Name Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. TB No. TB No. TB No. TB No. TB No. TB No. Name Name Name Name Name Name Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. TB No. TB No. TB No. TB No. TB No. TB No. Name Name Name Name Name Name Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. TB No. TB No. TB No. TB No. TB No. TB No. Name Name Name Name Name Name Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. TB No. TB No. TB No. TB No. TB No. TB No. Exam. No. - Examinee Number in the Answer Sheet TB No. - Test Booklet Number ROOM EXAMINER'S SIGNATURE OVER PRINTED NAME 25 26 27 28 23 24 9 10 SCHOOL where Room Examiner teaches Testing Program: ________________________________ 29 30 19 20 NETRC Form 2 SEAT PLAN 1 2 3 4 21 22 11 12 5 6 7 8 13 14 15 16 17 18 Note: Only 20 examinees for NAT-Grade 3.
  53. 53. Form 3 53 NETRC FORM 3 Name of School: ___________________ Address of School: ______________________ Name of Chief Examiner: _____________ Date of Test: ______________________ Place issued ___________________ Time/Date Issued ______________________ 1. This is to certify that I received _______________ carton(s)/ package(s) 2. 3. 4. Signature: ___________________________ Test Booklets. 5. No. Name in Print of Examiner Exam Room No. No. of TB Inclusive Serial Numbers Signature of Examiner No. of Used TB No. of Unused TB Serial Number(s) of Unused TB Signature of Examiner Initial of Chief Examiner Remarks 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 NOTE: Use a separate sheet of paper should there be a long list of Serial Numbers for Unused Test Booklets (TBs). Example: Room No.: _______ Unused TBs SN: _____________________________________ _____________________________________ Page _____ of ______ pages Republic of the Philippines Department of Education NATIONAL EDUCATION TESTING AND RESEARCH CENTER Pasig City TEST MATERIALS ACCOUNTING FORM INSTRUCTIONS: The Chief Examiner fills up the information required in each column. All Examiners are required to affix their signature in Column 6 as they receive the materials for their respective examination rooms. The duly accomplished form is to be placed inside the Chief Examiner's Transmittal Report Envelope (CETRE) for transmittal to the NETRC, Pasig City. Notedown under "Remarks" the total number of defective and replaced Distribution Phase Retrieval Phase which contain Test booklets (TBs) and Answer Sheets (ASs). The seals of these are all intact. At the time when the examinees are accomplishing the last subtest,Columns 7, 8 and 9 should be filled out and all unused Scannable Answer Sheets should be collected.
  54. 54. Form 4 54 NETRC Form 4 Chief Examiner’s Report Form Testing Program: ___________ Region: _____ Division: ___________ Date of Testing: ________ Testing Center: ______________ Directions: Please complete/answer truthfully and objectively all the subsequent indicators. A. Fill in the blanks 1. Number of testing rooms : Morning session _____ Afternoon session ______ 2. Total enrolment/registrants of (grade/year) _______ Male ______ Female _____ Total _______ 3. Total number of examinees: AM Session: ______ PM Session: ______ 4. Total number of absences: AM Session: ______ PM Session: ______ 5. Time when the test materials were distributed to Room Examiners AM Session : From ________ to ________ PM Session : From ________ to ________ B. Pre-test Activities on Examination Day Describe the pre-test activities in terms of the following: Sufficient Insufficient Number of Needed Additional Copies Room Number with Insufficiency 1. Sufficiency of Test Materials: 1.1 Test booklet ……………………………… 1.2 Scannable Answer Sheet ……………… 1.3 Accounting Form ……………………….. 1.4 CETRE & ETRE ………………………… 1.5 Seat Plan ………………………………… 1.6 Examiner’s Handbook……………………. …………. …………. …………. …………. …………. …………. …………. …………. …………. …………. …………. …………. …………. …………. …………. …………. …………. …………. ……………. ……………. ……………. …………….. ……………. ……………. Yes None 2. Was there a problem met on the used school ID in the packing of test materials? ………………………………………………………………………… If yes, state the problem met _______________________________________ .................... ……………. Evident Not Evident 3. Testing rooms are ready: 3.1 The first and the last rows of seats are close as possible to the walls to allow enough space ……………………………………… 3.2 Lists of Examinees at the door of each Testing Room are posted already… ………… ………… …………… …................ C. Test Proper Rate the examiners based on the following aspects: Evident Not Evident 1. Testing discipline is imposed strictly. 1.1 No unnecessary noise while the exam is in progress . . . . ……………. …………… …………… 1.2 Cheating in any form is strictly prohibited (e.g. talking to co- testees, use of dictionary, cell phone, calculator, and the like)………… …………. …………… 2. Refraining from the following are strictly followed: 2.1 reading/copying test items in the test booklet……………………………. 2.2 explaining/translating to the examinees certain word/s used in the item……………………………………………………………………... …………. …………. …………… …………… 3. Examiners keep custody on the TBs and ASs………………………………… …………… …………… Condition of the Test Booklets (TB’s) No. of Rooms Room Numbers with TB’s Not in Good Condition Serial Numbers of TB’s Not in Good Condition In good condition Not in good condition -with misprints -with same serial numbers -with blurred serial numbers -without serial numbers Other Problems: ____________________________ ____________________________ Problem 3: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/s: ___________________________________________________________________ ______________________________________________________________________________________ Problem 4: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/s: ___________________________________________________________________ ______________________________________________________________________________________ Post Test Describe the procedure adopted by the Examiner in the retrieval of test booklets and Answer Sheets Evident Not Evident 1. Examiners required each examinee to insert first the Answer Sheet in the test booklet before he/she submits to the examiner ...................................................... .................... ……………. 2. Examiners checked the number of test booklets and Answer Sheets before he/she dismisses the examinees ……………………………………………….……… .................... ……………. 3. Examiners arranged the TBs and ASs according to serial numbers …………… …………… ……………. 4. Examiners placed the used Answer Sheets in original plastic bags……………. …………… ……………. 5. Examiners sealed the ETRE while still inside the examination room .…………. …………… ……………. E. Specify the problem(s) encountered, solution(s) you gave and recommend measures to improve the conduct of future national test. Problem 1: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/s: ___________________________________________________________________ ______________________________________________________________________________________ Problem 2: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/s: ___________________________________________________________________ ______________________________________________________________________________________ Prepared by: Attested by: _______________________________ _________________________________ Name of the Chief Examiner Name of the Monitor (NETRC Rep.) (Signature over Printed Name) (Signature over Printed Name) ________________________________ __________________________ School Designation/Position _________________________ Designation/Position
  55. 55. Forms 5 and 6 55 NETRC Form 5 TEST BOOKLET QUANTITY and COMPLETENESS VERIFICATION SHEET Name of School: _____________________ Region: ____________ School ID: ______________ __ Division: ___________ PRE-TEST 1. How many test booklets were allotted to your testing center as indicated in the Packing Guide, including buffer? _________ 2. Upon opening of boxes, are the test materials: ______ complete _______ incomplete _______ with excess 3. If incomplete, how many are lacking/missing? _______ 4. What is/are the Serial Number/s? _______________________________________ 5. If excess, how many? _______ 6. What is/are the Serial Number/s? _________________________________________ POST-TEST 1. After retrieval, are the test booklets complete? _______ 2. If not, how many are missing/lacking? ______ 3. What is/are the Serial Number/s? _________________ ___________________________________________________ Prepared by: _____________________________________________________ Signature over Printed Name of School Testing Coordinator (STC) Attested by: _______________________________________________ Signature over Printed Name of Chief Examiner _______________________________________________ School NOTE: This form is to be submitted separately to the DTC. NETRC Form 6 ANSWER SHEET QUANTITY and COMPLETENESS VERIFICATION SHEET Name of School: _____________________ Region: _____________ School ID: _________________ Division: _____________ PRE-TEST 1. How many answer sheets were allotted to your testing center as indicated in the Packing Guide, including buffer? _________ 2. Upon opening of boxes, are the test materials: ________ complete _________ incomplete _________ with excess 3. If incomplete, how many are lacking/missing? _______ 4. What is/are the Serial Number/s? _______________________________________ 5 If excess, how many? _______ 6. What is/are the Serial Number/s? _________________________________________ POST-TEST 1. After retrieval, are the answer sheets complete? _______ 2. If not, how many are missing/lacking? ______ 3. What is/are the Serial Number/s? ___________________________________________ Prepared by: _______________________________________________________________ Signature over Printed Name of School Testing Coordinator (STC) Attested by: ______________________________________ Signature over Printed Name of Chief Examiner ______________________________________ School NOTE: This form is to be submitted separately to the DTC.
  56. 56. Form 7 – This will suffice the narrative report of the RE 56
  57. 57. Room Examiner’s Transmittal Report Envelope 57 Republic of the Philippines DEPARTMENT OF EDUCATION NATIONAL EDUCATION TESTING AND RESEARCH CENTER 2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City ROOM EXAMINER’S TRANSMITTAL REPORT ENVELOPE (ETRE) (Brown Envelope) Region: ________ Division: __________________________________________________________ School ID: _____________________ Name of School: ___________________________________________________________________ Type of School: ____________________________________ Address of School: _________________________________________________________________ Street Barangay Municipality Province/City ROOM NUMBER: ______ No. of Registrants: Male _____ Female ______ Total ______ No. of Examinees: Male _____ Female ______ Total ______ 1. Arrange the used Answer Sheets consecutively. 2. Double check the number of used SCANNABLE ANSWER SHEETS and fill up the following: Quantity of used AS: ______ Serial No. ____________ to __________ 3. Place inside this ETRE the following contents: 3.1 Used Answer Sheets with serial numbers arranged consecutively placed inside the original plastic bag 3.2 One copy of the NETRC Form 1 back to back with NETRC Form 2 3.3 Examiner’s Narrative Report (Form 7) 3.4 Time started and ended, copied from the board display and signed by the Examiner 4. Seal this ETRE with the DepED-NETRC paper tape and sign across while still in the examination room. * DO NOT PUT UNUSED SCANNABLE ANSWER SHEET/S INSIDE THIS ENVELOPE. SUBMITTED BY: ___________________________________________ _____________________________________________________ Signature over Printed Name of Room Examiner School where the Examiner Teaches
  58. 58. Chief Examiner’s Transmittal Report Envelope 58 Republic of the Philippines DEPARTMENT OF EDUCATION NATIONAL EDUCATION TESTING AND RESEARCH CENTER 2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City CHIEF EXAMINER’S TRANSMITTAL REPORT ENVELOPE (CETRE) (White Envelope) Region: ________ Division: __________________________________________________________ School ID: _____________________ Name of School: ___________________________________________________________________ Type of School: ____________________________________ Address of School: _________________________________________________________________ Street Barangay Municipality Province/City NUMBER OF ROOMS: ______ Total No. of Registrants: Male _____ Female ______ Total ______ Total No. of Examinees: Male _____ Female ______ Total ______ Place in this Envelope the following: 1. NETRC Form 3 – Test Materials Accounting Form 2. NETRC Form 4 – Chief Examiner’s Report Form 3. School Header 4. Unused Scannable Answer Sheets (No need to specify each Serial Number or Examinee Number of all unused Scannable Answer Sheets) Total Number of unused Answer Sheets: __________ Note: Forms 5 and 6 should not be placed inside this CETRE but to be submitted separately to the DTC. SUBMITTED BY: ________________________________________ ___________________________________________________ Signature over Printed Name of Chief Examiner School
  59. 59. 59  In case there will be a shortage of Answer Sheets (ASs) in one testing center, Scannable Answer Sheets (SASs) may be photocopied.  The photocopied ASs SHOULD BE PLACED INSIDE THE RESPECTIVE ETRE corresponding with the list of actual examinees in Forms 1 and 2.  No Examinee Number should be written in Form 2 (Seat Plan) for the examinees with photocopied ASs. Instead, indicate in the blank “(Photocopied).” Sample:  Using a red marker, indicate at the upper right corner of the ETRE this note:  The instructions above are important in order for NETRC to locate, transcribe and electronically process the photocopied ASs. Name Kristina M. Dela Cruz Exam. No. (Photocopied) TB No. 016657 With _______Photocopied Answer Sheets (quantity) ROOM EXAMINER’S TRANSMITTAL REPORT ENVELOPE (ETRE) (Brown Envelope) On Photocopied Answer Sheets
  60. 60. On the Storage of Examiner’s Handbook, Replicas of Name Grid and Board Displays 60 1. EHs will be stored in the Division Office. Name Grid replicas and Board Works will be stored in the schools or testing centers. These documents are for future use. 2. Replicas of the name grid intended for each testing program should be properly stored and utilized in school. These are generic to all testing programs; hence, may be used in future testing activities in case no reprints will be provided.
  61. 61. TMs for Retrieval by the NETRC thru Courier 61 1. All TBs packed in original boxes; 2. All used ASs in ETREs (Forms 1, 2 and 7 inside); 3. All unused ASs in CETREs (Forms 3 and 4, and School Headers inside) packed in original boxes for ASs ; and 4. Forms 5 and 6 submitted to DTCs for proper placement in respective boxes Reminder: Do NOT mix up TBs with ASs. There are two separate warehouses for these TMs. Otherwise, misplaced TMs will not be accounted for properly.
  62. 62. 62 The Scannable School Header
  63. 63. NAT Grade 6 63 A B 0 0 C 1 1 D1 2 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 D2 3 1 1 1 1 1 1 1 1 1 1 1 1 1 1 E 4 2 2 2 2 2 2 2 2 2 2 2 2 2 2 F 5 3 3 3 3 3 3 3 3 3 3 3 3 3 3 G 6 4 4 4 4 4 4 4 4 4 4 4 4 4 4 H 7 5 5 5 5 5 5 5 5 5 5 5 5 5 5 I 8 6 6 6 6 6 6 6 6 6 6 6 6 6 6 J 9 7 7 7 7 7 7 7 7 7 7 7 7 7 7 K 8 8 8 8 8 8 8 8 8 8 8 8 8 8 L 9 9 9 9 9 9 9 9 9 9 9 9 9 9 M N P WITHIN THE CITY PROPER OUTSIDE THE TOWN PROPER COASTAL AREA R OUTSIDE THE CITY PROPER HINTERLAND ON AN ISLET WITHIN THE TOWN PROPER CENTRAL/PILOT ELEMENTARY SCHOOL NON-CENTRAL ELEMENTARY SCHOOL PRINCIPAL I PRIMARY SCHOOL PRINCIPAL II MULTI-GRADE SCHOOL PRINCIPAL III 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 STATE COLLEGE/UNIVERSITY ES PRINCIPAL IV 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 PRIVATE SECTARIAN TIC/OIC 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 PRIVATE NON-SECTARIAN HEAD TEACHER I 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 MADARIS SCHOOL HEAD TEACHER II 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 HEAD TEACHER III 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 HEAD TEACHER IV 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 LONE DISTRICT 4th DISTRICT 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 1st DISTRICT 5th DISTRICT 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 2nd DISTRICT 6th DISTRICT 3rd DISTRICT LOCAL GOVERNMENT Y N ALIVE Y N ANNEX SCHOOL NON-GOVERNMENT ORG. Y N TEEP Y N WITH SPECIAL SCIENCE CURRICULUM PRIVATE COMPANIES Y N CHILD-FRIENDLY (PUBLIC) Y N WITH MOTHER TONGUE INSTRUCTION INDIVIDUAL DONOR Y N STRIVE Y N WITH SPED CLASSES 1 2 3 4 5 6 7 8 9 1 2 3 4 5 6 7 8 9 1 2 3 4 5 6 7 8 9 1 2 3 4 5 6 7 8 9 1 2 3 4 5 6 7 8 9 1 2 3 4 5 6 7 8 9 1 2 3 4 5 6 7 8 9 NAME OF SCHOOL IS THE SCHOOL SUPPORTED/SPONSORED BY LEGISLATIVE/CONGRESSIONAL DISTRICT 1 2 ELEMENTARY SCHOOL TYPE 3 4A 4B 5 6 7 8 9 10 11 3 4 IS YOUR SCHOOL CLASSIFIED AS (Y FOR YES; N FOR NO) SCHOOL LOCATION SHIFTS/DAY (G6) TEACHING BY GRADE LEVEL GRADE 1 GRADE 2 GRADE 3 GRADE 4 GRADE 5 GRADE 6 NUMBER OF TEACHERS Combination of 3 Grade Levels Grade 1 - 3 Grade 4 - 6 Combination of 2 Grade Levels Grade 1 - 2 Grade 3 - 4 Grade 5 - 6 If your School is Multigrade, how many teachers are there? Shade the column that applies. Cluster Grade Level Number of Teachers Combination of Primary Grades/Intermediate Grades Grade 1 - 4 Grade 5 - 6 ADDRESS OF SCHOOL SCHOOL ID NATIONAL ACHIEVEMENT TEST FOR GRADE SIX (G6) School Header HEADED BY NCR CAR 12 ARM M CARAGA 2 REG DIV MALE FEMALE1 NUMBER OF ACTUAL EXAMINEES (G6) WHEN WAS YOUR SCHOOL ESTABLISHED?
  64. 64. NAT Year 4 64 A B 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 D1 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 D2 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 E 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 F 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 G 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 H 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 I 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 J 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 K L M N P R 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 SHIFTS PER DAY (Y4) 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 1 2 3 4 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 WITHIN THE CITY PROPER HINTERLAND 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 OUTSIDE THE CITY PROPER COASTAL AREA 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 WITHIN THE TOWN PROPER ON AN ISLET 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 OUTSIDE THE TOWN PROPER 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 NATIONAL BARANGAY/COMMUNITY HIGH SCHOOL NATIONAL COMPREHENSIVE HIGH SCHOOL LOCAL GOVERNMENT 0 0 0 0 0 0 0 0 0 0 INTEGRATED SCHOOL NON-GOVERNMENT ORG. 1 1 1 1 1 1 1 1 1 1 PUBLIC SCIENCE HIGH SCHOL PRIVATE COMPANIES 2 2 2 2 2 2 2 2 2 2 PUBLIC VOCATIONAL HIGH SCHOOL INDIVIDUAL DONOR 3 3 3 3 3 3 3 3 3 3 STATE COLLEGE/UNIVERSITY HIGH SCHOOL 4 4 4 4 4 4 4 4 4 4 PRIVATE SECTARIAN HIGH SCHOOL 5 5 5 5 5 5 5 5 5 5 PRIVATE NON-SECTARIAN HIGH SCHOOL 6 6 6 6 6 6 6 6 6 6 PRIVATE SCIENCE HIGH SCHOOL 7 7 7 7 7 7 7 7 7 7 PRIVATE VOCATIONAL HIGH SCHOOL 8 8 8 8 8 8 8 8 8 8 PRINCIPAL I 9 9 9 9 9 9 9 9 9 9 PRINCIPAL II PRINCIPAL III PRINCIPAL IV YES NO TIC/OIC HEAD TEACHER I Y N SEDIP HEAD TEACHER II Y N ALIVE HEAD TEACHER III Y N STRIVE HEAD TEACHER IV Y N CHILD-FRIENDLY (PUBLIC SCHOOL) LONE DISTRICT 4th DISTRICT Y N WITH GASTPE GRANTEES (PRIVATE SCHOOLS) 1st DISTRICT 5th DISTRICT Y N WITH SCIENCE AND TECHNOLOGY, 2nd DISTRICT 6th DISTRICT ENGINEERING AND MATHEMATICS (STEM) 3rd DISTRICT 4TH YEAR EVS ESC EVS ESC 1ST YEAR 2ND YEAR 3RD YEAR (FOR PRIVATE SCHOOLS ONLY) NATIONAL ACHIEVEMENT TEST FOR YEAR FOUR (Y4) School Header NAME OF SCHOOL SCHOOL ID REG DIV ADDRESS OF SCHOOL NO. OF GASTPE GRANTEE (Y1)NO. OF GASTPE GRANTEE (Y2)NO. OF GASTPE GRANTEE (Y3)NO. OF GASTPE GRANTEE (Y4) MALE FEMALE 2 1 HIGH SCHOOL TYPE IS THE SCHOOL SUPPORTED/ SPONSORED BY NUMBER OF ACTUAL EXAMINEES (Y4) NUMBER OF TEACHERS TEACHING BY GRADE LEVEL WHEN WAS YOUR SCHOOL ESTABLISHED? EVS ESCEVS ESC NCR CAR 7 8 9 10 11 3 4A 4B 5 6 12 CARAGA ARM M LEGISLATIVE/CONGRESSIONAL DISTRICT SCHOOL LOCATION (Y FOR YES; N FOR NO) DOES THE SCHOOL CONDUCT SPED CLASS(ES)? HEADED BY IS YOUR SCHOOL CLASSIFIED AS
  65. 65. 65 Test Results Dissemination
  66. 66. Test Results Dissemination 66 1. No hardcopy will be provided to all Division Offices. This in line with the Secretary’s mandate to utilize ICT in education. 2. Explore the NETRC website to avail of the NETRC test results. 3. Schools can only log in by using their own School ID as Username and Password. Example: Username: 702406 Password: 702406 4. The results will be posted for six (6) months only. 5. Secure soft copy of the results, which is convertible to Excel file, from the Website. NETRC Website Homepage: http://netrc.sysportal.net/HomePage.aspx Log In Page: http://netrc.sysportal.net/signin.aspx
  67. 67. 67 The Forwarder of Test Materials
  68. 68. Dealing with the Forwarder of TMs 68 1. Exact addresses of Division Offices or drop-off points should be provided to NETRC to be turned over to the Forwarder. 2. Forwarder must provide to NETRC the contact persons and numbers as well as the itineraries of delivery and retrieval for ready reference. 3. Each Division should designate at least two authorized staff to receive the TMs other than the DTC. 4. The neighboring Divisions in the Region should establish a network of communication.
  69. 69. Dealing with the Forwarder of TMs 69 4.1 Every receiving Division should take note of Forwarder’s contact number and the date and time TMs will be retrieved 4.2 The next division to receive the TMs from the Forwarder should be alerted by the Division immediately after receiving its TMs while informing also the Forwarder that the next division to receive has been alerted already. 4.3 The same procedure will be followed in the retrieval of TMs. 4.4 Accomplish the evaluation form on the Performance of Forwarder and submit thru email (depednetrc@yahoo.com).
  70. 70. 70 Evaluation Sheet on Forwarder’s Performance Delivery and Retrieval Phase (To be accomplished by the DTC) Division: ____________________ A. Delivery Phase B. Retrieval Phase 1. Receipt of Test Materials (TMs) 1. Information about the Forwarder: Date ____________ Time _____ A.M. /P.M. Name of Representative _______________ Received by whom? ___________________ Contact No. __________________________ Designation __________________________ Date and Exact time of Forwarder’s Retrieval _____________________________ 2. The Division’s designate to release the 2. Release of Test Materials (TMs) Test Materials to the school Date ____________ Time _____ A.M. /P.M. representative ________________________ Released by whom? ____________________ _______________________________________ Designation ____________________________ 3. Were there problems encountered in the 3. Was the schedule of the Forwarder in release of test materials? retrieval of test materials followed? Yes _____ No _____ Yes _____ No _____ If no, what was the reason? ________________________________________ 4. If yes, Please cite them: ________________ 4. How many days were the TM’s in the _______________________________________ division ready for retrieval by the Forwarder? __________________________________________ 5. In the delivery of TM’s, how would you 5. Was the forwarder informed beforehand that rate the Forwarder in a scale of 1-5 the TM’s are ready for pick up? where 5 is the highest? _______________ Yes _____ No _____ 6. In the retrieval of TM’s, how would you rate the Forwarder in a scale of 1-5 is where 5 is the highest? _________________ 7. Strengths of the Forwarder: (Good Points) ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ 8. Weakness of the Forwarder: (Weak Points) ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ 9. What are your recommendations to improve in the service of Forwarder? -in the Delivery Phase -in the Retrieval Phase ________________________________________ _________________________________________ ________________________________________ _________________________________________ ________________________________________ _________________________________________
  71. 71. 71 Other Concerns
  72. 72. Utilization of the Certificate of Ratings (COR) 72 The utilization of the COR is stipulated in the following issuances:  DepED Memo NO. 228, s. 2007  DepED Memo No. 278, s. 2010
  73. 73. Practices in Some Divisions Relative to the Utilization of the COR 73 1. Attach the COR in the Form 137 in Grade 6 as part of the student’s credentials prior to enrolment. 2. The COR is photocopied. One copy is for the school where the student intends to enroll while the original COR is given to him/her.
  74. 74. Refusal of State Univ./Colleges (SUCs) to Take National Exams 74  Send a communication to NETRC regarding SUCs that refuse to be administered national exams (NCAE, NAT, etc.).  The communication will be indorsed to the Secretary of Education.
  75. 75. Good Practices as Reflected in a School Culture 75  Region/Division Codes and School ID Posting permanently in every classroom (near the chalkboards) the information on the Region and Division Codes and the School ID  Learner Reference Number The LRN is used by the examinee in any form of school and classroom-based assessments. This practice may be adopted not only during national examinations.

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