-Administration-of-NATG12-NATG6.pptx....

In the SORTtab of the Excel file, prepare a list of ALLGrade 6 learners enrolled in School Year
2023-2024 using Microsoft Excel 365. The list shall include the following information:
● Learner’s Last Name, First Name, and Middle Initial
● Learner’s Reference Number (LRN)
● Class Section
● Sex whether Male or Female
● If with Financial Aid, indicate whether 4Ps (for Public Schools); or GASTPE- EVS/ESC (for
Private Schools).
Also fill in the following details: Name of School, School ID, Name of School Head, and
Position.
Step 1

The list should look like this:
ALLinformation in this listare fictitious.

Step 2
Highlight the list with the Last Name, First Name, MI, LRN, Class Section, Sex, and Financial
Aid.

Step 3
In the Excel file, click Sort &Filter.Then, click Custom Sort and click OK.

The sorted list should look like this:

Step 4
Refer to the provided Allocation from BEA of Grade 6 learners who will take the NATG6 at the
school.
● The Bureau of Education Assessment (BEA) will prepare and distribute the allocation to
the Regional Testing Coordinators (RTCs).
● The allocation shall be forwarded by the RTCs to the Division Testing Coordinators
(DTCs).
● The DTCs shall refer to the allocation of Grade 6 learners who will take the NATG6 at each
school.
● The School Heads (SHs)/School Testing Coordinators (STCs) shall be responsible for the
selection guidelines on the NATG6 Allocation.

The allocation looks like this:

Step 5
In the NATG6Learnerstab, provide the following information:
● N = total number of Grade 6 learners in the school
● n = sample size of the school (based on Annex A)
● r = random start (1st learner in the sample)

Step 6
In the NATG6Sampled Learnerstab, the name of learners who will take the test will be listed.

Finalizing the actual list of examinees

Step 7
To finalize the actual list of examines, select ALL the columns for the Last Name, First Name,
MI, LRN,ClassSection,Sex,and FinancialAid and paste it in a new Excel file.

Step 8
In the Excel file, click Custom Sort. Sort by SEX(Z to A), then by LASTNAME(A to Z). Click OK.

The SH/STC shall prepare the final list of actual examinees and submit to the DTC for
consolidation.
The consolidated final list of actual examinees in each school prepared by the DTC shall be
forwarded to the RTC.
The final list should look like this:

NATG12EXAMINER’SHANDBOOK
BOARDWORK
PRE-TEST

BOARDWORK
PRE-TEST
Aside from the Boardwork, write
the following on the board in this format:
• School ID
• Region Code
• Division Code
• Name and Address of School
• Type of School
• Type of Community

ENTRANCE AND SEATING
ARRANGEMENT
PRE-TEST
• Room setup: six rows and five columns
of armchairs

ARRANGEMENT
PRE-TEST
The RE shall:
• facilitate the entrance of the
examinees.
• verify the identity of the examinees.
Examinees will line up outside the
room. (Refer to Form 1)
• provide instructions regarding digital
devices and personal belongings
• inform the examinees about the things
to bring during the examination.
Ø lead pencils (No. 2)
Ø eraser
Ø sharpener
Ø clean sheet of paper

ARRANGEMENT
PRE-TEST
• Seats of
absentees
vacant.
• Latecomers
late comers and
should be left
should still be
admitted to the rooms assigned
to them and they should finish
the test at the same time as
scheduled for each learning
area.

ORIENTATION OF THE
EXAMINEES
PRE-TEST
There is a SCRIPT.
• Introduction of the RE
• Giving of instructions and reminders
⮚Use of CR
⮚Damage on the TMs
⮚Entertaining questions
⮚DOs and DON'Ts
⮚Time limit
⮚Exit from the room

DISTRIBUTION OF TEST
BOOKLETS (TBs) AND
ANSWER SHEETS (ASs)
PRE-TEST
• There are two (2) TBs. Each
examinees shall use one (1) TB per
day. Swapping scheme of TBs in
the testing room shall be
implemented. For Day 1, the first 15
examinees shall use TB 1, while the
remaining 15 examinees shall use
TB 2. For Day 2, the Room
Examiner (RE) shall swap the TBs.
The first 15 examinees shall use TB
2, while TB 1 shall be used by the
remaining 15 examinee.

DISTRIBUTION OF TEST
BOOKLETS (TBs) AND
ANSWER SHEETS (ASs)
PRE-TEST
• Follow the seat plan and distribution
scheme

PRE-TEST
the
2: Seat
• Allow the examinees to scan their TMs.
• Allow the examinees to pray.
• The RE will facilitate
accomplishment of BEA Form
Plan.

FILLING OUT OF INFORMATION IN THE AS
PRE-TEST
ROAM AROUND THE ROOM
• Name (LN, FN, MI)
• Birth Date
• Age
• Sex
• Learner Reference Number
(LRN)
• Region and Division Code
• School ID
• Class Size
• No. of Class Shifting
• Type of School
• 4Ps Recipient
• Indigenous People Group
• SHS Voucher Program
• Plans after Senior High School

TEST PROPER
• Read the General Directions.
• Instruct the examinees to answer the
Examinee’s Descriptive Questionnaire
(EDQ) only on Day 1.
• Record on the Boardwork the time
started and the time ended.

POST-TEST
• Examiner’s Transmittal Report Envelope
(ETRE)
• Submission of TMs from the REs to the
CE
• Accounting of TMs by the SE and CE
• Chief Examiner’s Transmittal Report
Envelope (CETRE)
• Submission of TMs to the Test Monitor for
Final Accounting
• Packing of TMs
PREPARATION AND
SUBMISSION OF ETRE,
CETRE, AND TMs

ROOM EXAMINER'STRANSMITTALREPORTENVELOPE
(ETRE)
• Used Answer Sheets with serial numbers arranged
consecutively and placed in the original plastic bag
• List of Examinees posted outside of the testing room
• BEA Form 1: List of Actual Examinees
• BEA Form 2: Seat Plan
• BEA Form 7: Room Examiner’s Report Form
• Boardwork with actual time record

CHIEFEXAMINER'STRANSMITTALREPORTENVELOPE
(CETRE)
• Unused Scannable Answer Sheets
• BEA Form 3: Test Materials Accounting Form
• BEA Form 4: Chief Examiner’s Report Form
• School Header

The CE shall account the TMs in accordance with the following:
a. Collect and account all ETREs assisted by the Supervising Examiner (if
any).
b. Arrange and bundle the TMs accordingly in terms of the following:
• The ETREs should tally with the number of testing rooms.
• A report on the number of ETREs should accompany the bundle.
c. Return to their original plastic bags all used and unused TBs with serial
numbers arranged consecutively. These should be resealed by stapling
the open end of the plastic bag.
d. Place inside the CETRE the unused Answer Sheets, BEA Form 3,
BEA Form 4, and School Header.
e. Place BEA Form 5 (Test Booklet Quantity and Completeness
Verification Sheet) in Box 1 of the Test Booklets.
f. Place BEA Form 6 (Answer Sheet Quantity and Completeness
Verification Sheet) in Box 1 of the Answer Sheets.
ACCOUNTINGOFTMsBYTHECE

ROOM EXAMINER (RE) CHIEF EXAMINER (CE)
Pre-test
Form 1: List of Actual
Examinees
Form 2: Seat Plan
Form 3: Test Materials
Accounting Form
Test
Proper
Post Test
Form 7: Room Examiner's
Report
Form 4: Chief Examiner's Report
Form 5: Test Booklet Quantity
and Completeness Verification
Sheet
Form 6: Answer Sheet Quantity
and Completeness Verification
Sheet
BEAFORMS

BREACH OF SECURITY IN
NATIONAL EXAMINATIONS
AND CORRESPONDING
SANCTIONS
JOANBERNADETTEM. VICENTE
Education Program Specialist II, BEA-EAD

BREACHOFSECURITYINNATIONALEXAMINATIONS
AND CORRESPONDINGSANCTIONS(DO 55 s. 2015Section 13)
The security and integrity of test materials shall be upheld in
the whole process of test administration. This Order rescinds
DECS Order No. 85, s. 1999, “Breach of Security in National
Examinations and Corresponding Sanctions” and DepEd Order
No. 47, s. 2015, “Inclusion of Acts as Violations to National
Examinations.”The following acts are deemed as
violation/infractions of security pertaining to national
examinations in addition to:
1. Reading of test booklets other than by the examinee
2. Supplying answers to examinees
3. Cheating
4. Plagiarizing
5. Loss of test booklets

6. Photocopying of test booklets
7. Capturing test items through electronic gadgets
8. Distribution and posting of photos of the test booklet in
any form of media
9. Opening the test materials prior to testing schedule
10. Late submission of test booklets and/or answer sheets
11. Tampering of examinees’ answer sheets
12. Infringement of copyright
13. Allowing impostors and substitute examinees
14. Misrepresentation with regard to age, residence, and
status
15. Failure to closely monitor test procedures resulting in
test irregularities

Any or all of the following sanctions will be imposed on any or all of the
aforementioned violations committed by those involved:
1. Examinees
The degree of violation and corresponding sanction shall be determined
by the Chief Examiner.
a. First and second offenses: reprimand
b. Third offense: Cancellation of test papers/invalidation of test results
2. Testing Personnel
The degree of violation and corresponding sanction shall be determined
by the Schools Division Superintendent.
a. Suspension of salaries and incentives/benefits of those concerned for
one to three months
b. Work suspension
c. In the case of infringement of copyright, legal remedies will be
considered

EXAMINEE'S INFORMATION
FOR THE NATG12, NATG6,
AND ELLNA AND
PRELIMINARY ACTIVITIES

EXAMINEE'SINFORMATIONFORTHENATG12,NATG6,AND
ELLNA
EXAMINEE’SINFORMATIONINTHEANSWERSHEETFORTHE
NATIONALACHIEVEMENTTESTFORGRADE1
2(NATG12)
• Birth Date
• Age
• Sex
(LRN)
• School ID
• Class Size
• No. of Class Shifting
• Type of School
• 4Ps Recipient
• SHS Voucher Program
• Plans after Senior High School

ELLNA
NATIONALACHIEVEMENTTESTFORGRADE6 (NATG6)
• Birth Date
• Age
• Sex
(LRN)
• School ID
• Class Size
Second Quarter Grades
• in
Filipino, Mathematics, English,
Science, and Araling Panlipunan
• Type of School
• 4Ps Recipient
• GASTPE Grantee

FORNATG6TESTTAKERS
Since the designing and printing of Test Materials
(TMs) were accomplished prior to the amendment
of the School Calendar (DO 003, s. 2024 issued
February 19, 2024), Grade 6 test takers must have
a copy of their Second Quarter Grades in Filipino,
Mathematics, English, Science, and Araling
Panlipunan.

ELLNA
• Birth Date
• Age
• Sex
(LRN)
• School ID
• Class Size
EARLYLANGUAGE,LITERACY,AND NUMERACY(ELLNA)
• Third Quarter Grades (English,
Filipino, MTB, and Mathematics)
• Type of School
• 4Ps Recipient
• Special classes/programs
• Mother Tongue Language tested
in ELLNA

PRELIMINARYACTIVITIESOFTHEEXAMINEESFORELLNA
On the examination day, the examinee is required
to bring the following in the testing room:
a. copy of Third Quarter grades in English,
Filipino, MTB, and Mathematics (for ELLNA
test takers only)
b. two pencils (No. 2), an eraser, and a sharpener
c. snacks and water

PRELIMINARYACTIVITIESOFTHEEXAMINEESFORNATG6
&NATG12
On the examination day, the examinee is required
to bring the following in the testing room:
a. copy of Second Quarter grades in Filipino,
Mathematics, English, Science, and Araling
Panlipunan (for NATG6 test takers only)
b. two pencils (No. 2), an eraser, and a sharpener
c. snacks and water

PRELIMINARYACTIVITIESOFTHEEXAMINEES
Additional reminders:
a. Learners should be advised to put their cellphones
and other electronic devices inside their bags and
place their personal belongings in front of the
classroom.
b. Cellphones, calculators, smart watches, and other
forms of electronic devices shall not be allowed
during the test.

PROGRAM SUPPORT
FUNDS (PSF)
NATHANIELI.CORTEZ
Education Program Specialist II, BEA-EAD

PROGRAMSUPPORTFUNDS(PSF)
The allotment is a subsidy for the data
collection in schools on the administration for
NATG12, NATG6, and ELLNA.
• Delivery and Retrieval of Test Materials
(TMs) subsidy
• Orientation and Testing Center
Preparation Subsidy

Two separate funds that will be downloaded:
• NATG12
• NATG6 and ELLNA

A. Delivery and Retrieval of Test Materials (TMs) subsidy
Amount
Schools Division Office to Testing Centers (Delivery) 150.00
Testing Centers to Schools Division Office (Retrieval) 150.00
The test materials housed by the SDOs shall be transported
to the schools, that will serve as testing centers, and vice
versa.
Note: NATG6 and ELLNA TMs must be transported at the
same time.

B. Orientation and Testing Center Preparation Subsidy
Amount
Schools Division Superintendents 800.00
Division Testing Coordinators 800.00
Private School Supervisor 800.00
Support Staff 800.00
School Heads or School Testing Coordinators 800.00
The allowance shall be used for the meals and
transportation of the following key personnel, who will be
involved in the test administration, to attend the Division-
wide orientation.

NATIONALACHIEVEMENTTESTFORGRADE1
2(NATG12),NATIONALACHIEVEMENTTESTFORGRADE6
(NATG6), AND EARLYLANGUAGE,LITERACY,AND NUMERACYASSESSMENT(ELLNA)
A. Delivery and Retrieval of TestMaterials(TMs) subsidy
Number of Testing Centers
(Schools)
Amount Total
Schools Division Office to Testing Centers (Delivery) n PhP 150.00
Testing Centers to Schools Division Office (Retrieval) n PhP 150.00
Sub-total of A
B. Orientation and Testing Center Preparation Subsidy
Number of Personnel Amount
Schools Division Superintendent 1 PhP 800.00
Division Testing Coordinators 1 PhP 800.00
Private Schools Supervisor 1 PhP 800.00
Support Staff m PhP800.00
School Heads = Total Number of Schools n PhP 800.00
Sub-total of B
C. BudgetEstimates(A + B)
D.Contingency= a percentage of C
E.Total EstimatedFunding Requirements

TOTAL ESTIMATED FUNDING REQUIREMENTS = Total Main
Survey Budget estimate + Contingency
The contingency may be used (not limited) to pay miscellaneous
expenses such as additional travel allowance to some schools,
supplies and materials, communication expenses, etc.
The downloading of PSF shall be by Region.
The breakdown of funding requirements will be emailed to the
Regional Directors once approved by the Office of the
Undersecretary for Finance.

FUND VALIDITY AND EXCESS ALLOTMENT
The validity of the fund is indicated in the Sub-Allotment Release
Order (Sub-ARO). The excess or unused funds may be used to
pay expenses incurred in the implementation of previous and
succeeding education assessments being administered by the
Bureau of Education Assessment (BEA).

Test Booklets (TBs)
Participating Learners
Participating Schools
Testing Center
Additional Guidelines for
the Conduct of the Tests
Answer Sheets (ASs)
Schedule of Tests

In line with the DepEd Memorandum No.
016, s. 2024 titled Administration of the
Early Language, Literacy, and Numeracy
Assessment, National Achievement Test
for Grade 6, and National Achievement
Test for Grade 12 for School Year 2023 –
2024, here are the additional guidelines
for the conduct of the tests:

PARTCIPATING LEARNERS
1. All currently enrolled Grade 12 learners in
the formal school system in public and private
schools shall take the National Achievement Test
for Grade 12 (NATG12). The Grade 12 learners
under the Alternative Learning System (ALS)
Program shall not be required to take the
NATG12 in SY 2023 – 2024.

2. Currently enrolled Grade 6 learners
will be sampled in each public and private
school to take the National Achievement
Test for Grade 6 (NATG6). The sample
size per school was determined by the
Bureau of Education Assessment (BEA).

3. All currently enrolled Grade 3
learners in public schools shall take
the Early Language, Literacy, and
Numeracy Assessment (ELLNA).

PARTCIPATING SCHOOLS
1. Only private schools
operating with a government
permit for SY 2023 – 2024
shall be included in the NATG6
and NATG12.

2. Newly established schools
for Grade 3, 6, and 12 in SY
2023 – 2024 shall participate in
the national tests if the test
materials will suffice.

3. Schools that are not included in
the test materials allocation list
may opt to utilize the test materials
of private schools within the
Schools Division Office (SDO) that
have ceased operation in SY 2023

TESTING CENTERS
1. Participating schools shall
serve as testing centers.

TEST BOOKLETS (TBs)
1. The TBs are reusable and may be
reallocated within the SDO should
there be any insufficiency. This means
that a school may borrow TBs from
another school within the SDO. After
the test, the borrowed TBs must be
returned to the original school.

TEST BOOKLETS (TBs)
2. Photocopying of the TBs is
strictly NOT allowed.
3. Maintain the integrity of the test
before, during, and after the
administration.

ANSWER SHEETS (ASs)
If Ass are insufficient, the following
strategies may be applied within the
Region:
1. Pool the Ass from schools with
decreased enrollment from SY 2022 –
2023 to SY 2023 – 2024 and
distribute these to schools with

ANSWER SHEETS (ASs)
2. Use the ASs from schools that are
temporary/permanently closed.
3. Photocopying of ASs is NOT encouraged
because it is not guaranteed that these will be
processed and released in time. The ASs are
scanned by scanning machines or optical
mark readers. Photocopied ASs cannot be
read by scanning machines.

ANSWER SHEETS (ASs)
4. Grade 12 learners who will not be
able to take the test because of
the unavailability of ASs shall
not be sanctioned for not taking
the test.

SCHEDULE OF TESTS
1. The SDOs, in agreement with
Regional Offices (Ros), have the
prerogative to schedule the test
administration within the allotted
testing windows as indicated in
DepEd Memorandum No. 016, s.
2024.

SCHEDULE OF TESTS
2. The NATG12 shall be
administered in two (2)
consecutive school days.

SUGGESTED DISTRIBUTIONS SCHEME OF TEST MATERIALS
Assessment
Program
Test Proper Time
Allotment
Test Booklet (TB)
Answer Sheet (AS)
Ratio
NATG12
Half-day only
Day 1: 4 hours
Day 2: 4 hours
Swapping Scheme
(within the testing room)
• 1 pack of TBs
• TB1 – 15 pcs
• TB2 – 15 pcs
• 30 examinees per
testing room
1 AS: 1 examinee
NATG6
Half-day only
2 hours 40 minutes
• TBs are reusable
• AM session
• PM session
• 1 pack of TBs = 30 pcs
of TBs
• 30 examinees per
testing room
1 AS: 1 examinee
1. The distribution od scheme for the NATG12, NATG6 and ELLNA is as
follows:

follows:
Assessment Program
Test Proper
Time
Allotment
Test Booklet (TB)
Answer
Sheet (AS)
Ratio
ELLNA
For Learners whose
LOI is not included
among the 19 MT
Languages assessed
in ELLNA
1 hour and
35
minutes
• Learners will answer
TB1 composed of
English and Filipino
learning areas only.
• Learners in this
category will not
answer the
Numeracy Tagalog
learning area.
• 1 pack of TBI = 20
pcs of TBs
1 AS: 1
examine
e

follows:
Assessment Program
Test Proper
Time
Allotment
Test Booklet (TB)
Answer
Sheet (AS)
Ratio
ELLNA
For Learners whose
LOI is Tagalog MT
Language
2 hours
and 5
minutes
• Learners will answer
TB1 composed of
English, Filipino, and
Numeracy Tagalog
learning areas.
• 1 pack of TB1 = 20
pcs of TBs
1 AS: 1
examine
e

follows:
Assessment Program
Test Proper
Time
Allotment
Test Booklet (TB)
Answer
Sheet (AS)
Ratio
ELLNA
For Learners whose LOI is the
18 MT Languages assessed in
ELLNA
TB1
1 hour and 20
minutes
TB2
1 hour and 10
minutes
• Learners will answer TB1
composed of English and
Filipino learning areas only.
• Mother Tongue learners will
not answer Numeracy Tagalog
in TB1
• Mother Tongue learners will
answer TB2 composed of
Mother Tongue Grammar and
Mother Tongue Numeracy
• 1 pack of TB1 = 20 pcs
• 1 pack of TB2 = 20 pcs of TBs
1 AS: 1
examinee

2. For the NATG12, each examinee shall use one (1)
TB per day. The swapping scheme of TBs in the
testing room shall be implemented.
- For Day 1, the first 15 examinees shall use
TB1, while the remaining 15 examinees shall
use TB2
- For Day 2, the Room Examiner (RE) shall
swap the TBs. The first 15 examinees who use the
TB1 on the 1st day shall use TB2, while TB1
shall be used by the remaining 15 examinees .

2. For the NATG6, each examinee shall use one
(1) TB since the test proper is 2 hours and 40
minutes only, two testing sessions can be
scheduled in one day to cover the required sample
size of examinees. For the AM session, half of the
target number of examinees shall use the allocated
TBs, while the remaining half shall use the same
TBs for the PM session. The table below shows
the sample distribution scheme in an SDO:

SAMPLE DISTRIBUTION SCHEME
School
Allocation
Provided by BEA
(AS allocation)
Actual Test
Booklet
(TB
allocation)
AM
Session
PM Session
1 44 22 22 22
2 32 16 16 16
3 16 8 8 8
4 10 5 5 5
TOTAL 102 51
Schools Division Office of XYZ

EXAMINEES PER TESTING
ROOM
1. All examinees in one (1) school shall
be arranged alphabetically by last
name , regardless of sex. Schools with
Muslim learners may opt to assign the
examinees per testing room by sex
and then arrange their last names
alphabetically.

EXAMINEES PER
TESTING ROOM
2. Once arranged alphabetically, learners
shall be grouped into 30 per testing
room in NATG6 and NATG12 and 20
per test

SCHOOL HEADER
1. Newly established schools in SY 2023 – 2024 without
a school header may use a photocopied school
header.
2. The Division Testing Coordinators (DTCs) shall
submit to the Regional Testing Coordinators (RTCs) a list
of the newly established school in SY 2023 – 2024 using
the following format:
Name of SDO School ID Name of Newly Established School

SCHOOL HEADER
1. The RTCs shall submit a consolidated version of
newly established schools to BEA
(bea.ead@deped.gov.ph) after the testing window
using the filename format below:
< Name of Region_newly established schools_name of
assessment program >
e.g., Region I_newly established schools_NATG12

OFFICIAL FORWARDER OF TEST
MATERIALS
1. For the delivery and retrieval of test
materials, DTCs are advised to contact the
numbers of the following service providers.
NATG12 NATG6 and ELLNA
Ximex Delivery Express
(0917) 812 7122, (0917) 638
2329
(0917) 561 6503
Front Cargo Forwarders, Inc.
(02) 8731 3696, (0915) 782
8396

OFFICIAL FORWARDER OF TEST
MATERIALS
2. For the successful implementation of the
NATG12, NATG6, and ELLNA, Ros and SDOs
are requested to coordinate with the BEA-
Education Assessment Division (BEA-EAD)
through the following contact details: (02) 8631-
2589 and bea.ead@deped.gov.ph
3. Immediate dissemination of this Advisory is
desired.

-Administration-of-NATG12-NATG6.pptx....

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