Most meetings are perceived as a waste of time. How can meetings be more efficient and effective? Leaders have a responsibility to facilitate productive meetings. Being good at running meetings is the hallmark of a good leader. Some practical tips are covered.

1. Dr Tim Baker
tim@winnersatwork.com.au
www.winnersatwork.com.au
Facilitating Effective
Meetings

2. Unit 1—The Ingredients of
Effective Feedback
Unit 2—Enhancing Your
Personal Influence
Unit 3—Optimising Team
Performance
Unit 4—Getting the Very
Best from People
Unit 5—Understanding
People and their
Personalities
Unit 6—Facilitating Effective
Meetings

3. Your homework
Try to approach the people you lead with
an emphasis on their personality type.

4. Treat people how they
want to be treated

6. Getting good at running productive meetings is one the the
most critical and untapped skills of any leader …

7. Meetings themselves
are not productive;
it’s what happens or
doesn’t happen
between meetings
that determine the
effectiveness of a
meeting.

8. Meetings do the following …  Inform
 Educate
 Clarify
 Engage
 Solve collective problems
 Review progress
 Make decisions

9. Cost of Meetings …
What is the average income in your team
(pay per hour)?
How many meetings on average do your
team members attend per week?
Typically how long do the meetings last?
How many in the team?
What are the opportunity costs?
$31.25 per person per hour
5 meetings per week
2 hours; 10 hours a week
6 people
Double the cost
$195,000
$32.5M
1,000 people
6 people

10. Don’t rotate the chair

11. Balance reporting and discussion

12. Use critical incidents

13. Clarify roles

14. Standing
meetings

15. Have an agenda

16. Summarise at
the end of
the meeting

17. One hour meetings are a good rule of thumb …

20. 1. Checks to make sure that you have an understanding of the
speaker’s point.
2. Lets the speaker know you have heard them.
3. Move the meeting on.

21. Getting people involved in meetings …

22. Team values charter
• What is the one value that is important to
you when we meet?
• What does it mean?
• Why is it important?
• What behaviours would demonstrate that
value?
• What behaviours would violate that value?
Baker, T. (2005). The New Influencing Toolkit.

23. Win for the week!

24. Your homework
Implement some new approaches for your
meetings

25. Developing High Performing Teams
Unit 1—Characteristics of High
Performing Teams
Unit 2—The Four Stages of Team
Development
Unit 3—Tools for Leading Teams
Unit 4—The Roles People Play in
Teams
Unit 5—Managing Team Conflict
and Negotiations
Unit 6—Developing Team
Culture
Contact Patricia at: ppaolini@wearepeak.com.au
New Series
Starts on 6th
of April