1. HR
 Preparing contracts, offer letters and starter packs for new employees
 Sending out reference requests & monitor returns
 Chasing up new starter forms for electronic personnel files and payroll
Sending out probation reminders and confirmation letters to managers and staff,
escalate to HR Advisor/HR Manager where a probation period is to be extended
Maintaining efficient electronic filing of new starter documentation and ensure it is up
to date and accurate
 Checking HR inbox for ‘general’ emails and action as appropriate
 Answering telephones when necessary and take messages
 Monitoring of new starters and processing induction invites and confirmations
 Collation and storage of returned induction packs
 Presentation of Induction programme
 Dealing with requests for references regarding employment and mortgages/rent etc.
Providing generalist advice and guidance on HR related matters to employees and line
managers, including HR policies and procedures, performance and absence
management and escalating to HR Advisor/HR Manager where necessary.
Suggesting ongoing improvements to HR function and administrative procedures of
the department
Updating of social media platforms with relation to raising application responses.
 Assisting recruitment manager and providing ideas for future social media
objectives and awareness.
Training
Assisting Group HR Director with sourcing of training courses, drafting training
programmes, negotiating rates with training providers
Managing Training Budget, processing and logging invoices and ensuring that budget
spend information is up to date.
Co-ordinating internal and external training courses, including liaising with the
conference department and external training providers in sourcing new venues and
handling any documentation
Booking and set up of training rooms for courses.
Monitoring feedback from all courses attended and assist in evaluating company’s
training programmes
Monitoring of Training Inbox and responding to course requests and questions
Updating of internal training website
Monitoring of attendance numbers and weekly promotion of running courses.
Reminding candidates manually of courses they are to attend
Sending delegate lists and full room details to trainers ahead of courses.
Payroll/ Benefits
 Assisting the Payroll Manager with monthly payroll changes and checking payroll
 Working closely with Payroll/Benefits manager on annual salary reviews
 Responding to Season Ticket Loan requests, approving and when need be
documentation surrounding notice period extensions
 Arrangement of colleague Taste Card scheme. Liaising with Tastecard company,
promoting and monitoring of figures during process.