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IT Asset Management - Case Study
- 1. Asset Infinity Case Study IT Asset Management
- 2. www.assetinfinity.com IT and Mobile Asset Management • Every large organisation can have multi-location offices, number of plants, warehouses and branches. • The IT assets like laptops, mobile phones, scanners, printers, UPS, network devices etc. run into thousands. • It is practically difficult to track these assets when staff members move from one location to other or staff members leave the organisation. • In case of breakdowns, repairs should happen immediately to prevent business loss. • Spares and consumables inventory like keyboards or mouse also needs to be tracked • Breakdown incidence information should reach the maintenance team as quickly as possible. • Audits and physical verifications need to be conducted across all locations for statutory compliances
- 3. www.assetinfinity.com Solution Delivered – Asset Infinity • Fixed Asset register of all the IT assets with locations and categories of the assets. • Allocation of assets to the individuals. • Barcode/QR code based asset tags for each asset. • Mobile and web app for Asset transfer from stock to staff, staff to stock and staff to staff. • Workflow based discarding of assets after end-of-life or loss/damage. • Online helpdesk/ticketing system configured for breakdown maintenance. • Requisition and Procurement of assets – Workflow based Asset Requests, Purchase Orders and Goods Receipt • Spare parts and consumables inventory management • Email based reminders and escalations for delayed activities. • Mobile app to assist verification and audit of assets across different locations.
- 4. www.assetinfinity.com Benefits Achieved • Trackability of individual asset. Assets can be searched by location, individual, brand, model, serial number etc. • Central helpdesk to monitor breakdown maintenance tasks. • Retrieval of assets on resignations and separations. • Visibility of available asset stock across organization – control on purchase of new assets. • Improved productivity and better customer satisfaction. • Much quicker asset verification every year using the mobile app and built-in scanner.
- 5. www.assetinfinity.com Asset Tagging – Barcode Labels • Asset code configurator • Asset label designer – Barcode/QR Code • RFID/QR/Barcode options • Stickers with strong adhesive • Non removable ink on durable polyester sticker • Scannable using our Mobile Apps on Android and iOS
- 7. www.assetinfinity.com Breakdown Maintenance - Helpdesk • The breakdown tickets raised by plant manager • Intimation sent by SMS, email and notification to the technician/supervisor • Recording of repairs done, costs incurred and spares consumed • On completion of work, happy-code (OTP) is provided by the plant manager to technician
- 9. www.assetinfinity.com Mobile App for Breakdown Maintenance Pending Tickets Closing Tickets
- 10. www.assetinfinity.com Audits & Physical Verifications • Create audits based on locations, categories or departments • Assign unique set of assets to a single employee • No overlapping of assets assigned, to avoid confusions • Users can mark the assets as: • Present • Not Present • Present with incorrect details • Users can verify assets on their Android/iOS devices – online/offline • Users can search for assets during an audit using built-in barcode/QR code scanner
- 12. www.assetinfinity.com Physical Verification on Mobile Present Not Present Present with incorrect details
- 13. Contact Us e: sales@assetinfinity.com t: +91 – 987 103 7091 a: B – 4, Sector 6, Noida – 201301, U.P., India w: www.assetinfinity.com
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