Explore client case study on Facility Management. Asset Infinity is one of the leading asset tracking and management software widely used in various industries by a multitude of brands. It is an asset tracking and management software, hosted on the Microsoft Azure Cloud Services with 99.9% uptime guaranteed. Asset Infinity facilitates you with asset tracking, inventory management, preventive maintenance, complaints/ticketing/breakdown maintenance, depreciation management, resource allocation management, and user management to replace old spreadsheets with a new experience of customized software. The tracking of assets with Asset Infinity has become easier than before with barcodes, RFID, NFC, and geographic location to leave an asset trail behind and streamline the auditing processes. Learn More: https://www.assetinfinity.com/solutions/equipment-tracking-software

1. Asset Infinity
Case Study
Facility Management

2. www.assetinfinity.com
Facility Management
• Facility Management companies manage large buildings, campuses,
shopping malls, residential townships, commercial complex.
• They provide housekeeping, security, basic amenities like electricity,
water, gas etc. apart from facility management and regular maintenance
of the equipment of the property.
• Facilities may have large number of equipment like Chiller Plants, Water
Heaters, Sewage treatment plant, Water treatment plant, Power
Distribution panels, Generators, Fire equipment, Elevators, Pump houses
etc.
• There is constant need of tracking regular maintenance of equipment for
providing uninterrupted services.

3. www.assetinfinity.com
Facility Management
• The number of assets and equipment per property may range from 1,000
to 50,000.
• These equipment are maintained by in-house team of technicians or third-
party agencies contracted by these facility management companies.
• 24x7 maintenance helpdesk is required to support breakdown
maintenance.

4. www.assetinfinity.com
Solution Delivered – Asset Infinity
• Mobile and web app for preventive and corrective maintenance
• Preventive maintenance schedules for each equipment assigned to technician.
• Online helpdesk/ticketing system configured for breakdown maintenance.
• Tracking of IT and Non-IT assets across multiple locations.
• Requisition and Procurement of assets – Workflow based Asset Requests,
Purchase Orders and Goods Receipt
• Spare Part and consumables inventory management
• Email based reminders and escalations for delayed activities.
• Cost recording for repairs, labor and spares used in each maintenance activity.
• Analysis of Costs incurred on an asset, per category, vendor etc.
• Contracts management and tracking of renewal dates.
• Non-asset based activities planning like Pest control, Fire-drills, weekly
cleaning.

5. www.assetinfinity.com
Benefits Achieved
• Visibility of facility condition to the customer and the facility owners.
• Central helpdesk to monitor breakdown and preventive maintenance
history.
• Recording utilities consumption against budgets for each billing unit.
• Transparency in work orders created and spare parts consumed.
• Improved work allocation for facility managers.
• Better service levels achieved.
• Overall reduction in cost of operation and maintenance.
• Improved productivity and better customer satisfaction.

6. www.assetinfinity.com
Asset Tagging – Barcode Labels
• Asset code configurator
• Asset label designer – Barcode/QR Code
• RFID/QR/Barcode options
• Stickers with strong adhesive
• Non removable ink on durable polyester sticker
• Scannable using our Mobile Apps on Android and iOS

7. www.assetinfinity.com
Breakdown Maintenance - Helpdesk
• The breakdown tickets raised by facility manager.
• Intimation sent by SMS, email and notification to the
technician/supervisor.
• Recording of repairs done, costs incurred and spares consumed.
• On completion of work, happy-code (OTP) is provided by the
facility manager to technician.
• Asset Infinity can be integrated with existing service desk
applications using APIs to log and assign tickets directly to Asset
Infinity

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Central Helpdesk

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Mobile App for Breakdown Maintenance
Pending Tickets Closing Tickets

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Preventive Maintenance Schedules (PMS)
• Simple planned maintenance system for managing schedules of
equipment maintenance in each store
• Work order creation and assignment to technicians
• Create checklists in schedules for tasks to be done periodically
• Define Frequency/Occurrence of activities – daily, weekly, monthly
• Reminders to technicians through mobile notifications, SMS and email
• Alerts and escalations for reminders and delays
• Pending Activities tracking by using filters to make custom reports
• Labour, spares and consumable costs tagging to work orders

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Pending Activities with Technicians

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Utility Consumption Tracking
• Daily recording of electricity, gas, water meters by facility
managers
• Alerts and warnings when the consumption crosses the budgeted
value
• Utilization reports to maintain consumption across stores
• Budget forecasting from previous utility consumption records
• Preventing over usage and wastage of utilities

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Adding meters for recording usage

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Recording meter readings for tracking utilities

15. Contact Us
e: sales@assetinfinity.com
t: +91 – 987 103 7091
a: B – 4, Sector 6,
Noida – 201301,
U.P., India
w: www.assetinfinity.com