3. Hotels â Requirements
ī§ Reduce Operational Costs and Overheads
ī§ Increase Staff Efficiency
ī§ Increase Staff Responsiveness to Customers
ī§ Enhanced Customer Satisfaction
ī§ Increase Revenue from each walk-out Customers
4. âĸ Matrix an established brand for Hotel Communication Systems for Hotels of small to
medium sizes, worldwide.
âĸ Matrix Products are installed across 30 countries through the network of more than 500
channel partners in many leading Hotels and Hotel chains
âĸ Matrix Hospitality solution comprises diverse network support to enable hoteliers to better
utilize their existing resources
âĸ A wise alternative for Hoteliers to protect their Investment for years
Matrix â Hospitality Solution
5. Matrix ETERNITY â a comprehensive solution for Hotels
ī§Ideal for Hotels, Motels and Hospitals (up to 400 Rooms)
ī§Efficient Call Management
ī§Innovative Guest Services
ī§Value Added Hospitality Features
ī§Support for Leading PMS and CAS Interfaces
ī§Quick Installation Using Innovative Installation Wizard
ī§Simple Front Desk Management
Matrix â Hospitality Solution
Target Customers
ī§Full-Services Starred
Hotels
ī§Limited Services Hotels
ī§Motels
ī§Guest-Houses and Inns
ī§Hospitals
ī§Nursing Homes
6. Matrix â Hospitality Configuration
Benefits
ī§Maintain Continuous Communication
with Guests
ī§Quick and Impressive services to
Guests
ī§Effective Room Monitoring
ī§Effective Management of Hotel Assets
and Resources
ī§Optimized Staff Management
ī§Efficient Reception of Guests
Solution for All Size Hotels
Small Hotel & Motels
âĸUp to 40 Rooms
ETERNITY PE
Medium Hotels
âĸUp to 200 Rooms
ETERNITY GE
Large Hotels
âĸUp to 400 Rooms
ETERNITY ME
7. System Architecture
âĸDigital 100% Non-Blocking
Universal Connectivity
âĸCO-PSTN
âĸISDN BRI/PRI, T1/E1
âĸVoIP and GSM/3G
âĸAuxiliary Ports
High Level of Integration
âĸThird-party PMS and CAS, Voice Mail
Built-in Functionality
âĸHotel features, Auto-Attendant, Multi Channel Conferencing
Flexibility
âĸModular and field expandable design
Reliability
âĸField Proven solution with the alternative of Redundancy
Matrix â Hospitality Solution â Technology
Model Rooms Ports IP Users
ETERNITY PE3SP 20 24 50
ETERNITY PE6SP 40 48 50
ETERNITY GE6S 100 120 500
ETERNITY GE12S 200 240 500
ETERNITY ME10S 300 324 1000
ETERNITY ME16S 400 516 1000
8. Matrix â Hospitality Solution â Technology
Hotels up to 40 Rooms
Hotels up to 200
Rooms
Hotels up to 400
Rooms
ETERNITY GE12S
ETERNITY GE6S
ETERNITY PE3SP
ETERNITY PE6SP
ETERNITY ME16SETERNITY ME10S
9. ETERNITY - Universal Connectivity
GSM
3G
PSTN
Internet
SLT
DKP
Voice Mail
DIP
DOP
Ethernet
USB/RS-232C
Sensor
Door Lock
CO
ISDN - BRI
ISDN - PRI
AIP
AOP
External
Music
Public
Address
System
VSAT
E&M
VoIP
IP Phones
ETERNITY
10. User Terminal Support
ī§Single Line Phones for Guest Rooms
ī§Digital Key Phones for VIP Guest Rooms
ī§IP Phones for VIP Guest Rooms
ī§Direct Station Selection (DSS) Console for Front Desk Operator
ī§PC Based Key Phone for Front Desk Operator
Matrix â Hospitality Solution â Technology
11. Matrix â Hospitality Solution â Technology
EON48S
2X24 Characters
LCD
EON48P
6X24 Characters
LCD
EON â a feature rich Digital Key Phone
ī§Swivel LCD
ī§16 Programmable Keys
ī§17 Touch-Sense Keys
ī§Touch-Sense Navigation and Feature keys
ī§Full Duplex Speaker Phone
ī§Headset Interface
ī§Multi-language Support
ī§LCD Contrast and Brightness Control
ī§Multiple Call Handling â EON48P
ī§3-Position Desktop Mounting
ī§Wall Mounting
12. SETU VP â a feature rich IP phone
ī§Swivel LCD
ī§3 SIP Accounts
ī§2 Ethernet Ports
ī§Programmable Keys
ī§Touch Sense Navigation and Feature keys
ī§Voice Mail Key
ī§Conference
ī§Message Wait Indication
ī§Auto Answer with Headset Interface
ī§G.711, G.722, G.723, G.726, G.729AB
ī§DHCP, PPPoE, NAT and STUN
ī§Auto Configuration
ī§Web based configuration
SETU VP248PE
6x24 Characters LCD
SETU VP248SE
2x24 Characters LCD
Matrix â Hospitality Solution â Technology
13. Direct Station Select (DSS)
ī§64 Keys for Direct Station Selection
ī§Dual Color LEDs for Port Status
ī§DSS16X4 Use One DKP Port
Matrix â Hospitality Solution â Technology
DSS 16X4
For EON48
PC Based Digital Key Phone
ī§20 Programmable Keys
ī§Use One DKP Port
ī§Dual Color Button Display for Port Status
ī§148 Keys for Direct Station Selection
EONSOFT
With PC based Operator Console
14. Matrix â Hospitality Solution â Technology
Hotel Software â Overview
ī§Built-in Comprehensive set of Hotel Features
ī§Easy Installation Wizard
ī§Real-time information display e.g. Guest room status, service staff, alarms, etc.
ī§Easy to Operate Front Desk wizard â time saving feature for Front Desk Operator
ī§No need of additional application â web-based configuration and operation
ī§Works easily with third-party PMS and CAS (over COM port and Ethernet port)
ī§Multi-Language Support
15. Hotel Software â Front Desk Wizard
ī§Helps to Perform Guest Management Functions Such as:
īŧ Check-In/Check-Out the Guest
īŧ Set/Cancel Wake-Up Calls for the Guest
īŧ Block /Allow Room-to-Room Dialing
īŧ Set/Cancel Call Forward for the Guest
īŧ Set/Cancel Do-not-Disturb (DND) for the Guest
īŧ Enable/Disable Message Wait Function
ī§ Print Hotel Reports
īŧ Wake-Up Calls, Reminders, Occupancy and Room Clean Status
ī§ Print Hotel-Motel Activity Log
ī§ Re-Print Check-Out Reports
ī§ Delete Call Details on Check-Out
ī§ Shift Guests from One Room to Another
Matrix â Hospitality Solution â Technology
16. Hotel Software â Front Desk Wizard
Matrix â Hospitality Solution â Technology
17. Hotel Software â Front Desk Wizard
Matrix â Hospitality Solution â Technology
18. Hotel Software â Hotel Features
ī§Check-In and Check-Out
ī§Check-In Profile
ī§Customer Profile
ī§Call Block, Call Privilege
ī§Call Budget
ī§Call Forward
ī§Do Not Disturb (DND)
ī§Clean Status
ī§Floor Service
ī§Guest In and Guest Out
ī§Guest Name and Title
ī§Guest Number
ī§Guest Search
Matrix â Hospitality Solution â Technology
ī§ Guest Shift
ī§ Guest VIP Status
ī§ Hotel Name
ī§ Hotel-Motel Activity Log
ī§ Maid In/Out Status
ī§ Mini Bar
ī§ Occupancy Status
ī§ Alarms & Reminders
ī§ Wake-up Calls
ī§ Voice Mail
ī§ Message Wait Indication
ī§ Room Status Reports
ī§ Room Types
20. Internal Calls
ī§ Single-Digit Access to Important Stations such as Operator,
Floor Room Services, House Keeping etc.
ī§ Name and Room Number Display on DKP and SLT
ī§ Voice Assistance for Call Status
21. Floor Service Destination
ī§ Each Floor has Service Extension
ī§ Common Access Code can be used to Access these Extensions
ī§ Guest gets Connected to the Service Extension of his Respective
Floor
ī§ Helps to Provide Faster Service to the Guest
22. Extension Numbering of Rooms
ī§ Flexibility to Define Extension Number as per Hotel Choice and
Convenience
ī§ Room Extension Numbering can be Matched to Actual Room
Numbering Scheme
ī§ Flexible Numbering (Up to 6 Digits) to Define Extensions as per the
Room Numbers and Floor-Wise
23. Guest Priority
ī§ Define Guest as VIP or NON-VIP at Guest Check-In
ī§ Calls of the VIP Guest will be Given Priority
ī§ Unique Ring Cadence for Calls from VIP Rooms
24. Call Block
ī§ Block Internal Calls Between Guest Rooms Permanently
ī§ Block Internal Calls Between Guest Rooms During Certain Period of
the Day; for Example During Night Time
ī§ Allows Calls to Hotel Administration
ī§ Allows Calls between Guest Group
25. Call Forward
ī§ Option to Forward Calls to Voice Mail
ī§ Guest can Even Forward Room Phone Calls to Their Mobile Numbers
ī§ Set/Cancel the Feature from Guest Room Phone or the Front Desk
26. Do Not Disturb (DND)
ī§ Activate DND on Guest Room Phones
īŧ By Pressing a Single Digit Key from Guest Room Phone
īŧ From the Front Desk Terminals
ī§ Forward Incoming Calls to Mailbox while on DND Mode
ī§ Still Receive Wakeup Calls, Reminders and Auto Call Back Calls
27. Off-Hook Alert
ī§ System Alerts the Operator if the Handset of the Guest Room Phone
has not Placed Correctly
ī§ An Appropriate Message is Displayed on Operatorâs Console
ī§ Operator Can Thereby Send the Hotel Staff to Request the Guest to
Correctly Place the Handset
28. Call Routing with Least Cost
ī§ Automatically Selects the Most Economical Route for Each Outgoing Call
ī§ 3 Types:
īŧ Time Based
īŧ Number Based
īŧ Combination of Time and Number Based
ī§ Ensures Call Made Outside the Hotel are at Least Possible Cost
29. Call Privilege
ī§ Option to Define Various Toll Control Levels
ī§ Set Permissions on a Guest-by-Guest Basis
ī§ Four Types:
īŧ Internal â Allows Call Within the Hotel Only
īŧ Local â Internal and Local Area Calls are Allowed
īŧ Long Distance â Domestic Long Distance Calling is Also Granted
īŧ International â Complete Call Privilege. No Toll Control Applicable
30. Call Cost Calculation
ī§ System Calculates the Call Cost Based on:
īŧ Outgoing Trunk Used
īŧ Destination Number Dialed
īŧ Number of Units
īŧ Defined Service Charges
ī§ Hotels Can Define Pulse Rate, Per Unit Charges and Service Charge
Differently for Different Outgoing Trunks
31. Call Budgeting
ī§ Set Call Budget as Desired by Guest or as per the Hotel Practices
ī§ Allocate Budget at the Time of Check-In or During the Guest Stay
Period
ī§ Call Budget Can be Increased Before Allocated Amount Gets
Exhausted
ī§ On Exhaustion of Call Budget Amount, Dialing Facility of Room
Phone is Disabled
ī§ Allocated Call Budget Can Vary on a Guest-By-Guest Basis and
can be Made Applicable on Administrative Phones Also
32. ī§ Emergency Numbers (Like 100, 101, 911) can be Dialed from Any
Extension Irrespective of Dialing Privileges
ī§ Credentials of an Extension which Places an Emergency Call is
Immediately Passed on to the Operator
ī§ Helps an Operator/Administrator to Take Immediate Action
Emergency Call Detection and Reporting
33. ī§ SMDR Buffer with Call Storage Capacity of 12,000 Calls
īŧ Flexibility to Define Fixed Service Charges, Unit Wise Service
Charges or Percentage Wise Service Charges
īŧ Define Special Charges for Special Days like New Year, Holidays,
etc.
īŧ Define Call Rates Depending on Time Zones
Built-In Call Reports: SMDR
34. ī§ Program the System to Work as per Time and Day of the Week
ī§ Outgoing Calls Dialed by Guest Routed to Specific Trunk Based on
Time
ī§ Flexibility to Receive Call on Operatorâs Phone During Day Time and
on Service Extension During Night Time
ī§ Automated Process
Day-Night Mode
35. ī§ Built-in Feature
ī§ Attend 5 Callers at a Time
ī§ Voice Assisted Direct Dialing (DID) to Guest Rooms
ī§ Call Status Information
ī§ Supports Dial-by-Name
ī§ Ensures Efficient Handling of Incoming Calls
Auto-Attendant
36. Voice Help
ī§ Voice Based Dialing Assistance for Guests
ī§ Voice Guidance for Wrong Number Dialing
ī§ Voice Guidance for Busy and No Answer Status
37. Direct Inward Dial
ī§ Caller can Reach Desired Guest by Dialing the Room Number
ī§ Reduces Burden on Operator
ī§ Faster Transfer of Calls and Reduce Handling Time
ī§ On ISDN, T1/E1 Interfaces
38. Wakeup Calls
ī§ Option to Set Wakeup Alarms from:
īŧ Guest Room Phone
īŧ From the Front Desk
ī§ Alarms Can be:
īŧ Personalized (Operator Served Messages)
īŧ Automated (Pre-Recorded System Messages)
ī§ Unanswered Alarms are Forwarded to the Operator
ī§ Multiple Attempts to Serve an Alarm
ī§ Alarm Snooze Function is Also Supported
39. Reminder Calls
ī§ Option to Set Reminders from:
īŧ Guest Room Phone
īŧ From the Front Desk Management Wizard
ī§ Reminders Can be:
īŧ Personalized (Operator Served Messages)
īŧ Automated (Pre-Recorded System Messages)
ī§ Multiple Attempts to Serve Reminders
ī§ Unanswered Reminder are Forwarded to the Operator
ī§ List of Un-served Reminders can be Printed
40. ī§ Connect Glass Break, Fire or Smoke Sensor to the Sensor Port of
Matrix ETERNITY
ī§ In Case of Emergency, System Dials out Three Pre-defined
Numbers
ī§ Plays Pre-recorded Messages and Waits for an Answer
ī§ If One of the Number is Found Busy, System Dials out Other Two
Numbers One by One
ī§ Guaranteed Message Delivery and Confirmation Mechanism
ī§ Repeated Attempts to Deliver the Emergency Message
Security Dialer
42. Check-In
ī§ Check-In Feature Automates Basic Functionalities Such as:
īŧ Disable Services Activated for Earlier Guest
īŧ Clearing Previous Call Details
īŧ Change Room and Guest Presence Statuses
īŧ Allocate Fresh Call Budget and Define Call Privileges on Guest Room
Phones
īŧ Assign Voice Mail Facility and Other Such Functions
ī§ Multiple Options to Check-In the Guest:
īŧ Check-In the Guest from Front Desk using Front Desk Management
Wizard
īŧ Check-In the Guest from Integrated PMS
īŧ Check-In the Guest from the Operator Console
43. Check-In Profile
ī§ Three Check-In Profile Options:
īŧ Single
īŧ Family
īŧ Budget
ī§ Customize Services as per Guest Profile at Check-In Itself
Using Front Desk Management Wizard
ī§ Saves Operator Time, Automating Basic Service Provisioning as
per Guest Check-In Profile
44. Guest Name and Title
ī§ Guest Name, Guest Title along with Room Number are Displayed
on the LCD of Administrative/Operator and Room Service Phones
ī§ Option to Program Guest Name Using Front Desk Management
Wizard or from the Operator Console
ī§ Knowing Credentials of the Calling Guest, Hotel Staff can Address
the Guest by Their Names
ī§ Helps Creating a Friendly Environment and Comforts Guest
45. RECEPTION
GUEST ROOM NO : 351
Mr. John
Room No: 351
Good Morning
Mr. John
How can I help
you?
Guest Name and Room Number Display
46. ī§ An Automatically Generated Number on Every Guest Check-In
ī§ Unique and Un-Alterable Number is Generated
ī§ Easily Reach-Out to the Current Guest Location using Guest
Number
ī§ When the Guest Number is Dialed, Phone Number Assigned to the
Guest Will Ring
ī§ External Callers too Can Reach the Guest by Dialing the Guest
Number (in DID) without Being Aware of Guestâs Room or Pone
Number
Guest Number
47. ī§ Special Privileges Must be Offered to a VIP Guest
ī§ VIP Guest Extensions are Assigned as Higher Priorities
ī§ Calls from the VIP Guest are has Different Ring Cadence
ī§ Unique Ring Cadence for Calls from VIP Rooms Helps Operator/Staff
to Differentiate between Calls from VIP and Non-VIP Guest
ī§ Options to Define Guest Status from:
īŧ Front Desk Management Wizard
īŧ Operator Console using Administrative Commands
Guest VIP Status
48. Guest-In/Guest-Out
GUEST - INGUEST - IN GUEST - OUTGUEST - OUT
ī§ Operator Can Activate Guest-In/Guest-Out
ī§ On âGuest-Outâ, Room Dialing Facility is Locked Temporarily
ī§ Dialing Facilities are Re-Activated on Assignment of âGuest-Inâ Status
49. ī§ In Temporary Guest Absence, House keeping and Room Service can:
īŧ Clean the Room, Replace Consumables in the Room, Replenish the Mini-
Bar, Collect Laundry and So Forth
ī§ On Guest Arrival, the Operator can:
īŧ Make Courtesy Calls, Offer Services, Arrange to Send Complimentary
Items to the Guest Room
ī§ Hotel Administration Thus Needs to Keep a Track of Guest Presence, Ensuring
Non-Intrusive and Timely Guest Services
ī§ ETERNITY Offers the 'Guest-In/Guest-Out' Feature to Monitor Guest Presence
ī§ Guest-In/Guest-Out Can be Set from:
īŧ The Front Desk Management Wizard
īŧ Operator Console Using Administrative Commands
Guest-In/Guest-Out
50. Guest Shift (Room Shift)
ī§ Ensures a Hassle-Free Shuffle of the Guest from One Room to Another
ī§ System Automatically Shifts the Properties of the Earlier Guest Phone/s to the
Newly Assigned
ī§ Shifts Guest Room Properties Like:
īŧ Guest Number, Guest Name and Guest Group, Guest Phone User Password
īŧ Wake-up Calls and Reminders (if Set)
īŧ Calling Privileges, Call Budget Amount Allotted and Consumed
īŧ Call Forward (if Set), Message Wait (if Active), Do Not Disturb (if Set)
īŧ SMDR Records
ī§ Generates Consolidated Bill on Guest Check-Out
ī§ Guest Shift can be Performed Using:
īŧ The Front Desk Management Wizard
īŧ The Operator Console Using Administrative Commands
51. ī§ Guest Search Feature Helps Operator to Locate a Guest Effortlessly
ī§ Search Guest from the Front Desk Management Wizard
Guest Search
52. ī§ A Hotel Suite Room May be a Large Single-Room, or be a Multi-
Room Unit, with Multiple Beds and Telephones
ī§ ETERNITY Defines a Suite Room as :
īŧ Room with More than One Room Phone
īŧ Allows Maximum 8 Phones per Suite Room
ī§ Suite Room Phones Can be Used by Each Occupant of the
Room as per Individual Necessity
ī§ Generate Consolidated Billing Reports
Suite Services
53. ī§ When a Guest Checks-Out, ETERNITY Automatically:
īŧ Prints Check-Out Report
īŧ Makes Changes in Room(Clean and Occupancy) and Guest(Presence)
Status
īŧ Clears Calling Budget and Privileges Defined Earlier
īŧ Cancels Do Not Disturb (DND), Wake-Up Calls, Reminders, Auto Answer,
Auto Call Back, Auto Redial, Trunk Reservation, Call Forward Set for a
Guest
īŧ The Check-Out of Each Guest is Recorded in the âHotel-Motel Activity Logâ
ī§ System Generates a Unique Check-Out Serial Number at Every Check-Out
īŧ Generating Unique Check-Out Serial Number helps Keeping an Easy
Record of Checked-Out Guest
Check-Out
54. Check-Out
ī§ Records of Calls Remain Stored in the SMDR Buffer Even After the
Guest Checked-Out
īŧ Facilitates Reprinting of the Call Records of Checked-Out
Guests Post Check-Out
ī§ Perform Check-Out Using:
īŧ The Front Desk Management Wizard
īŧ The Operator Console Using Administrative Commands
55. ī§ The Check-Out Report Includes the Following Information:
īŧ Name of the Hotel
īŧ Room Number
īŧ Check-In and Check-Out Date and Time
īŧ Guest ID
īŧ Guest Name
īŧ Check-Out Serial Number
īŧ Outgoing Call Details (Calls Made from the Room Phone with the Trunk
Type, Destination Number, Date and Time, Duration, Units, and Amount)
īŧ Call Count
īŧ Total Duration of Calls
īŧ Amount to be Billed
Check-Out Reports
56. ī§ Attribute of a Guest Room in Hotels
ī§ Classification of Room Types Varies from Hotel to Hotel and from Country to
Country
ī§ Maximum of 10 Different Room Types Can be Programmed in the System
ī§ Room Types can be Programmed Using:
īŧ Matrix Hotel Installation Wizard
īŧ Web-Based GUI
īŧ Specific SE Commands from the Operator Console
ī§ At the Time of Check-In, Using the Room Type (in Room Status Report), the
Operator can Know whether the Room Type Desired by the Guest is
Available (Vacant and Clean) or Not
Room Types
57. ī§ The Room Status Report Provides a Comprehensive Overview of all
Hotel Rooms
ī§ Filter (as per Desired Information Fields) and Generate Room Status
Report Using:
īŧ The Front Desk Management Wizard
īŧ The Operator Console Using Administrative Commands
ī§ The Room Status Report Can Also be Scheduled for Automated
Printing
Room Status Report
59. ī§ The Hotel Administration Needs to Monitor the Room Occupancy Status to be Able to
Rent Out Rooms Efficiently
ī§ âOccupancy Statusâ Feature of ETERNITY Provides a Quick Glance of Hotel Rooms
Categorized as :
īŧ Vacant: The Room is vacant and Can be Rented
īŧ Occupied: The Room is Checked-In and Occupied by a Guest
īŧ Reserved: The Room has been Booked for a Guest (Expected to Arrive Shortly)
īŧ Guaranteed: The Room has Been Booked for a Guest with Advance Payment
ī§ Occupancy Status 'Vacant/Occupied' are set Automatically at Every Check-
Out/Check-In Respectively
ī§ Occupancy Status of the Rooms can be Viewed from
īŧ The Front Desk Management Wizard
īŧ The Operator Console Using Administrative Commands
Room Occupancy Status
60. ī§ The Hotel Administration Needs to Monitor Room Conditions (For Cleanliness and
Proper Functioning)
ī§ ETERNITY Offers the Feature 'Clean Status' to Meet This Requirement, Defining
Various Room Statuses as:
īŧ Maid is in Room
īŧ Dirty
īŧ Clean
īŧ To be Inspected
īŧ Out of Service
Room Clean Status
61. ī§ Option to View Room Cleanliness Status Using Front Desk
Management Wizard
ī§ Room Clean Status Can be Changed by:
īŧ The Operator from the Front Desk Wizard or Operator Console
īŧ By The Maid from the Guest Room Phone
Room Clean Status
62. ī§ Helps the Hotel Administration to keep Track of the Room Cleanliness and Apt
Functioning of the Housekeeping Staff
ī§ ETERNITY Identifies with Five Room Statuses:
īŧ Dirty: Indicating a Room is Dirty
īŧ Maid in Room: Notifying Maidâs Presence in the Room
īŧ To be Inspected: Indicating that Room is Pending Inspection from the Supervisory Staff
īŧ Out of Service: Status Denoting that a Room Fixture is Not Working
īŧ Clean: Indicating that the Room is Clean
ī§ The Current Room Status can be Keyed in by the Service Staff from the Guest
Room Phone
ī§ A Consolidated Report of All Hotel Rooms can be Viewed from the Front Desk
Indicating Current Room Statuses
Maid-In/Maid-Out
63. Maid-In/Maid-Out: Execution
Room Number: 505
Room Status: Dirty
The Current Room Statuses
can be Viewed from Front
Desk in Room Status
Report
Maid Now Dials the
âCLEANâ Code from the
Room Phone
ETERNITY Now Changes
Room Status to âCLEANâ
Room Number: 505
Room Status: Clean
Maid Enters
the Room
ETERNITY Updates the Room Status
from âDIRTYâ to âMaid In Roomâ
Maid Cleans
the Room
Maid Dials a Code from the
Room Phone to Identify her
Presence in the Room
505
505
64. Mini Bar
ī§ Guestâs Consumption of Mini Bar Items can be Keyed in by the
Service Personnel from the Room Phone Itself
ī§ This Information will be Passed on to the PMS
ī§ PMS Further will Facilitate Generation of Bills in Accordance to the
Consumption
ī§ Helps to Avoid Manual Calculations
65. ī§ Hospitality Establishments Prefer using a Property Management System
(PMS) to
Perform Various Administrative Functions with Ease
ī§ The PMS and the PBX are Interfaced together and Intended to Exchange
Information Such as:
īŧ Guest Check-In Details (Guest Check-In Date, Time, Room Number,
Allotted Extension Number and Other Such Check-In Details)
īŧ Guest Check-Out Details( Check-Out Date, Time, etc)
īŧ Wake-Up Call Details (Date and Time a Wake-Up Call is Served)
īŧ DND and Other Facilities Set on the Guest Room Phone
PMS Interface
66. PMS Interface
ī§ ETERNITY Support Advanced PMS Protocols Such as:
īŧ Type 1 : IDS-PMS Integration Protocol
īŧ Type 2 : Can be Customized as per PMS String of the
Software Used
īŧ Type 3 : MICROS OPERA PMS Protocol Support
ī§ Set up PMS Interface Using RS232 Communication Port or
Ethernet Port (TCP/IP)
ī§ No Additional Hardware or Software Required
67. ī§ A Call Accounting System/Software Facilitates Easier and Faster Call
Cost Calculation
ī§ Many PMS Software Do Not Support Call Accounting Functionality
ī§ Hoteliers May Intend to use a Third Party Call Accounting Software
(CAS)
ī§ As Different CAS Interfaces Support Different Protocols, the PBX
Should be Able to Send Call Detail Records in a Format Implicit to CAS
ī§ Station Message Detail Record-Posting of ETERNITY Provides
Flexibility to Communicate with Different CAS
CAS Interface
68. ī§ ETERNITY Sends Details Such as:
īŧ The Called Party Number, Guest Room Phone Number, The
Date and Time at Which the Call is Made and the Duration of the
Call
ī§ On Receipt of Above Information, the CAS Calculates the Call Cost
and Sends it to the PMS
ī§ Else it Generates a Print-Out or Post Accessible Logs
ī§ CAS Interface (SMDR-Posting) is Supported on RS232 Serial
Communication Port (COM Port) as well as on TCP/ IP Using
Ethernet Port
SMDR-Posting Feature
69. Supported CAS Protocols
īŧ Blind Send
īŧ Matrix
īŧ Holidex
īŧ HOBIS A
īŧ HOBIS B
īŧ HOBIC
īŧ BELL HOBIC
īŧ MICROS A
īŧ MICROS B
īŧ Hilton
īŧ Xiox
īŧ Comm One
īŧ Call-Inn RSI-CMS
īŧ Customized (protocol)
ī§ ETERNITY Supports 15 Different Widely-Used Posting Protocols for CAS
ī§ Each Posting Protocol has its Own Handshaking Protocol and Call Record Format
ī§ ETERNITY also Supports Customization of the Posting Protocol to Match the
Settings Required by the CAS Used by the Hotel
70. ī§ An Integrated Hotel/Motel Wizard Helps to Speed Up the Installation
Processes of ETERNITY in âHotel Profileâ
ī§ All Features Specific to Hotel Requirements Can be Programmed
Simply Using the âHotel Installation Wizardâ
Hotel Installation Wizard
71. ī§ The Hotel Installation Wizard Helps in:
īŧ Programming the Hotel Name
īŧ Specifying Whether Property Management System (PMS), Call
Accounting Software (CAS) is Used or Not
īŧ Specifying the Type of Rooms in the Hotel and Subsequently
Naming Them
īŧ Specifying the Number of Rooms in the Hotel
īŧ Access Code Programming
īŧ Assigning Room Numbers to the Hotel rooms
īŧ Assigning Flexible Numbers to the Room Phones
Hotel Installation Wizard
72. īŧ Associating the Rooms and the Room Phones
īŧ Designating Phones as Guest Phones or Administration
Phones
īŧ Specifying Preset Values for Important Features like Call
Privilege, Call Budget, Call Forward and Guest VIP Status
īŧ Trunk Landing Group Programming
īŧ Alarm Notification Group Programming
īŧ Front Desk Phone Group Programming
īŧ Floor Service Group Programming
īŧ Guest Phone Programming
Hotel Installation Wizard
74. Program Parameters Such as:
īŧ Hotel Name
īŧ Number of Rooms
īŧ Types of Rooms
īŧ PMS and CAS Details
75. System Engineer (SE) Programming
ī§ Allows the Installer/System Engineer to Program the Hotel
Application Features, Which Includes All the Parameters that are Not
Included in the Installation Wizard
ī§ The Installer/System Engineer Can Enter the SE Mode Via :
īŧ Web Pages of ETERNITY
īŧ By Dialing SE Commands from an Extension Phone Such as
EON or an SLT Connected to the ETERNITY
ī§ Access to the SE Programming Mode is Protected by Means of
Password
ī§ The SE Web Pages Can be Accessed Simultaneously by Four Users
76. System Administration (SA) Programming
ī§ Various Guest Management Functions Can be Performed Entering the SA
Programming Mode
ī§ Perform Activities Such as:
īŧ Check-In/ Check-Out the Guest, Shift Guests to from One Room to Another
īŧ Set/Cancel Wake-Up Calls for the Guest
īŧ Restrict/Allow Room-to-Room calls
īŧ Set/Cancel Call Forward, Do-Not-Disturb, Message Wait Indication for the
Guests
īŧ Change Guest Presence - Guest-In and Guest-Out
īŧ Print Hotel Reports (Reports of Wake-Up Calls, Reminders, Room Occupancy
and Clean Status)
īŧ Print Hotel-Motel Activity Logs, Reprint Check-Out Reports
77. ī§ Option to Perform/Manage Hotel Activities in SA Mode by:
īŧ Web Pages of ETERNITY
īŧ By Dialing SA Commands from an Extension Phone Such as
EON or an SLT Connected to the ETERNITY
ī§ The Administrative Phone Users Can Program Allowed Functions
Simply by Lifting the Handset and Dialing the SA Commands
ī§ Access to the SA Programming Mode is Protected by Means of
Password
System Administration (SA) Programming
79. Front Desk Management
ī§ Web Based Front Desk Management
ī§ Helps to Perform Guest Management Functions Such as:
īŧ Check-In/Check-Out the Guest
īŧ Set/Cancel Wake-Up Calls for the Guest
īŧ Block /Allow Room-to-Room Dialing
īŧ Set/Cancel Call Forward for the Guest
īŧ Set/Cancel Do-not-Disturb (DND) for the Guest
īŧ Enable/Disable Message Wait Function
80. Front Desk Management
ī§ Print Hotel Reports
īŧ Reports of Wake-Up Calls, Reminders, Room Occupancy Status
and Room Clean Status
ī§ Print Hotel-Motel Activity Log
ī§ Re-Print Check-Out Reports
ī§ Delete Call Details on Check-Out
ī§ Shift Guests from One Room to Another
81. Remote Programming
ī§ Web Based GUI
ī§ Programming Over Internet
ī§ Use Desk Phone or Mobile to Program the System
ī§ Access Level for System Engineer and System Administrator
ī§ Remotely Upgrade System Software, Take Back-Up of SMDR Reports
82. Presets for Features
ī§ Presets : Pre-Configured Values for Certain Basic Facilities
ī§ When a Guest Checks-In Presets Values are Often Required to
be Uniformly Allocated for All Guests
ī§ ETERNITY Offers Feature Named 'Presets for Featuresâ Saving
Operatorâs Valuable Time and Effort in Assigning Such Facilities
83. Presets for Features
ī§ Can be Configured by the Installer/System Engineer as per the
Specific Hotel Requirement
ī§ ETERNITY Supports Configurable Presets for the Following
Features/Facilities:
īŧ Call Budget Amount
īŧ Guest Group
īŧ Call Privilege
īŧ Priority (for VIP and Non-VIP Guests)
īŧ Call Forward to Voice Mail
ī§ Changed on a Guest-by-Guest Basis
84. Hotel Name
ī§ Offers Programming the Hotel Name (80 Character Field)
ī§ Hotel Name Appears on All the System Reports Generated by the
ETERNITY like:
īŧ Room Status Report
īŧ Alarm Status Report
īŧ Check-Out Report
īŧ SMDR Report
ī§ Hotel Name Can be Programmed Using:
īŧ Hotel Installation Wizard
īŧ Web-Based GUI
īŧ Administrative Commands Using Operator Console
85. Hotel-Motel Activity Log
ī§ ETERNITY Logs the Following Hotel Activities:
īŧ In Depth Wake-up Call/Reminder Details
īŧ Check-In: Record of Each Guest
īŧ Check-Out: Record of Each Guest
īŧ Records of the Room Number/Phone Number for which Guest-In/Guest-Out
is Activated
īŧ Dialed Maid Presence Access Codes Along With Room Phone Details
īŧ Call Budget Amount Consumption Details
īŧ Emergency Number Dialing Activity
īŧ PMS Interface: The System Also Records Health of the PMS (Link Down,
Link Restored) and Communication Events Between the PMS and
ETERNITY
86. ī§ Hotel-Motel Activity Log Report Can be Printed or Downloaded on to
a Computer
ī§ Option to Generate Logs in Real-Time Also
ī§ Hotel-Motel Activity Can be Printed Using the:
īŧ The Front Desk Management Wizard
īŧ Dialing Administrative Commands from Operator Console
īŧ The Hotel-Motel Activity Log Can Also be Viewed on the LCD
Display of the Digital Key Phone
Hotel-Motel Activity Log
88. Voice Mail System
ī§ In-Skin Voice Mail System
ī§ 16 Incoming Calls can be Attended Simultaneously
ī§ 512 Mail Boxes
ī§ Up to 36 Hours of Recording Time
ī§ Messages can be Easily Transferred to a PC
89. Voice Mail System- Features
ī§ Integrated Auto-Attendant
ī§ Broadcast Message
ī§ Call Transfer Types (None, Blind, Wait for Ring, Wait for Answer,
Screened)
ī§ Ethernet Port
ī§ Dial by Station Number
ī§ Dial-by-Name
ī§ Distribution Lists
ī§ Flexible Graph
ī§ Forward Message
90. ī§ Graph and Nodes (Menu, Transfer, Message and Information Nodes)
ī§ Greetings (System Greetings and Personalized Greetings for each
Mailbox)
ī§ Individual Mailbox Size
ī§ Message Notification (Immediate, Scheduled)
ī§ E-Mail Notification
ī§ Message Verification
ī§ Message Wait Indication
ī§ Multiple Mailboxes on Single Station
Voice Mail System- Features
91. Voice Mail Services
ī§ Store Messages for Guest
ī§ Access Mail Box from both Inside and Out Side the Hotel
ī§ Message Indication and Message Notification
ī§ Transfer Messages to the General Mail Box for Security Purpose
ī§ Send Voice Mail to Guest Email ID
92. Web-based Front Desk Wizard
PMS
Interface
Auto Attendant and Voice Mail
System
Call Management
Features
and CAS InterfaceDigital Key Phone-EON
The Complete Hospitality Solution
Matrix ETERNITY
Mobile Extension
94. ī§ Type of Presentation: Hospitality PBX Features and Applications
ī§ Number of Slides: 94
ī§ Revised On: 7th
May, 2011
ī§ Version-Release Number: V1.R2
For Further Information Please Contact:
Email ID: mt.pbx@matrixcomsec.com
Visit us at www.MatrixComSec.com