17. Hosting
entity
Visa &work
permit
The EP can legally enter and stay in
the country/territory and perform the
activities stated in the TN form.
AIESEC has provided in written
format all the information required to
arrange for any documents, visa or
work permits that may be required.
1
Arrival
pickup
The EP is picked up by a
representative of AIESEC. The
Host entity will state in the TN
form where the EP will be picked
up/options on where will the EP
be picked up. Before realization
the Host entity has provided
written information to the EP on
any domestic transportation
required to arrive at this point of
pickup.
2
DEPARTURE
SUPPORT
The Host entity has offered in written
format information on how to depart
from the country two weeks before
the end of the internship.
3
Let’s check our
checklist
documents for
S&S!
☑ Visa
Booklet
☑ Visa
Tracker
Let’s check our checklist
documents for S&S!
☑ Pick up schedule
☑ Arrival Information
(Booklet)
Let’s check our checklist
documents for S&S!
☑ Departure
Information
(Booklet)
18. Hosting
entity
JOB
DESCRIPTION
The Job Description
executed by the EP has
to correspond with the
Job Description of the
TN form.
4
DURATION The internship lasts from
a minimum of 6 weeks
to a maximum of 78
weeks from the first day
to the last day of the
internship.
5
work
hour
The activities related
executing the Job
Description are a
minimum of 35
hours/week for GIP and
25 hours/week for GCDP.
6 FIRST DAY
OF WORK A representative of AIESEC
accompanies the EP to the
place/organization of work on
the first day of the internship.
7
INDIVIDUAL
GOAL
The host entity has
provided EP or ensured
EP knows individual
responsibility and goals
in a written format latest
one week after the start
of the internship, and the
EP acknowledges to
have received,
understood and
accepted it.
8Let’s check our checklist
documents for S&S!
☑ JD Tracking
☑ JD Evaluation
Let’s check our checklist
documents for S&S!
☑ 6-12 Weeks
Let’s check our checklist
documents for S&S!
☑ 25 Hours/week
☑ Project/ TN Timeline
Let’s check our
checklist
documents for
S&S!
☑ PDP
☑ PA
Let’s check our checklist
documents for S&S!
☑ 1st Day of work
standarization
19. HOME
ENTITY
INSURANCE
The EP has a
valid insurance
policy to cover
basic medical
costs for the
duration of the
exchange.
9
Let’s check our
checklist
documents for
S&S!
☑ Departure
Information
(Booklet)
Accomodation
The accommodation
standard, conditions and
costs during the internship
correspond to the
information provided on the
TN form. AIESEC arranges
this accommodation for the
EP.
1
0
Basic living
cost
The TN form specifies if any
financial or non-financial
compensation would be
provided during the
internship and the actual
conditions correspond with
it.
1
1
Let’s check our checklist
documents for S&S!
☑ Accomodation
Provided
☑ Basic Condition of
accomodation
Let’s check our checklist
documents for S&S!
☑ Reception Booklet
☑ Daily Expense
Plan
20. EXP &
LEARNING
AIESEC
Purpose
The home entity has provided minimum information to the EP about AIESEC
purpose, inner and outer journey and role of exchange in it, in a written format.
12
preparation
The home entity has provided with basic information regarding the country/territory
of their internship in a written format including as a minimum information on
culture, political situation, safety, living standards, home and host contacts (phone
number and email).
14
Home
Entity
Let’s check our checklist documents for S&S!
☑ PPT Induction and SOP based on MQP
Let’s check our checklist documents for S&S!
☑ Reception booklet
Expectation
setting
The home entity has provided the AIESEC standards and the XPP in written
format to the EP who acknowledges in a written format to have received,
understood and accepted them.
13 Let’s check our checklist documents for S&S!
☑ Document of Expectation setting for Hosting entity
☑ S&S and MQP Printed
21. EXP &
LEARNING
Home facilitating
learning
The EP has been provided with information in written format on what personal
development spaces and opportunities are offered by the home entity before,
during and after the internship. The delivered spaces have to correspond with
the information provided. As a minimum standard home entity must offer one
facilitated space on personal goal setting before EP leaves for the internship15
Host facilitating
learning
The TN form has to state what personal development spaces and
opportunities are offered by AIESEC before, during and after the internship.
The delivered spaces have to correspond with the TN form. As a minimum
standard host entity must offer one facilitated space on leadership
development of EP due to the internship towards the end of internship before
EP returns home.
16
Let’s check our checklist documents for S&S!
☑LEAD FRAMEWORK
☑LEAD
IMPLEMENTATION
28. FireFightingProcedure
Step 1
Internal
Level
Step 2
Local
Level
Step 3
National
Level
Step 4
Internation
al Level
•The intern or the TN organization should inform each
other and try to solve an issue privately with them
•TN manager or EP manager should supporting this
process
•If step 1 has been tried and failed, the intern or the TN
manager should inform the sending and hosting entity to solve
the problem
•Responsible Hosting, sending entities LCVPs, LCPs, EP manager
and TN manager should supporting this process
•If step 2 has been tried and failed, then TN manager or the EP
manager should send request to ECB as well as the MC VP
responsible to help solving the case
•Hosting, sending entities MC, LC and EP/TN manager should
supporting this process
•If ECB has been tried and failed to close the case, NCB should
support to bring the case to ICB (Internal Control Board)
34. DESCRIBE HERE IN DETAIL THE TN YOU
WOULD LIKE TO BE MATCH WITH!
THIS INTERNSHIP WILL BE SUCCESSFULL
IF AT THE END YOU ACCOMPLISH THIS…
COMPANY INFO, TRAINNINGS, TEST, ETC
COMPANY INFO, TRAINNINGS, TEST, ETC
EXTERNAL APPLICATION LINKS OR
COMPANY REQUERIMENTS
35.
36. INCLUDE INFORMATION OF
MULTIPLE OPTIONS OF TRANSPORT
AND SUPPORT OFFERED BY AIESEC
PROVIDE IN DETAIL ALL THE PROCEDURES.
REQUIREMENTS AND TIMELINES TO GET A
PROPER VISA FOR THE TN
INFORMATION OF THE REQUIREMENTS
FOR INTERNATIONAL AND LOCAL
HEALTH INSURANCE
PROVIDE INFORMATION ON THE
SUPPORT OFFERED BY AIESEC BY THE
END OF THE INTERNSHIP
37. Furniture, internet Access, sharing
room, location, etc…
How many per week, what kind, restrictions,
vegetarian options…
logistics, Access and subsidy
38. How this internship contribuites to a better
society?
The main skills, competences or abilities the
intern may develop
Spaces offered by the lc to integrate the trainee
into lcs acitivies (ips)
Main cultural shocks in host entity that
trainees should be expecting
41. I don’t know why I have to
do that
I don’t have
knowledge to do it
well
I don’t have right
skill to do it well
I don’t have the right
behaviour to do that
HR to run the organization
HR as the output of
organization
