4. PreparedBy:-AbenezerA.E-Mailabebeabiti2017@yahoo.com
Ms- Word Purpose
4
Its purpose is to allow users to type and save documents.
Similar to other word processors, it has helpful tools to make
documents.
Spelling & grammar checker,word count (this also counts letters
and lines)
Speech recognition
Inserts pictures in documents
Choice of typefaces
Special codes
Web pages,graphs,etc.
Tables
Displays synonyms of words and can read out the text
Prints in different ways
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Part of Microsoft office word 2007
Environment
5
1. Office button
2. Ribbon
3. Tab Selector button
4. Rulers
5. Document
6. Statues bar
7. Taskbar
8. View shortcut
9. Zoom slide
10.Scroll Bar Horizontal
andVertical
11. View Ruler
12. Screen split button
13. Right indent
14. Group
15. Quick launch bar dialogue box launcher
16. Title bar
17. Quick AccessToolbar
18. Tab
19. First Line Indent
20. Hanging Indent
21. Control Button
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The Office Button
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Office button is located in the upper-left corner of the following
2007 Microsoft office system programs: word, excel, PowerPoint,
access, and outlook (in the composing and reading windows).
When you click the Office Button , you see the same basic
commands available on the File menu in earlier releases of
Microsoft Office to open, save, and print your file. However, in the
2007 Office release, more commands are now available, such as
Close and Publish.
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Ribbon Tabs(cont…)
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Three Types of Tabs
1. StandardTabs (Home, Insert, Page Layout, References, Mailings,
Review,View, Help)
2. ContextualTabs (Ex. PictureTools, Drawing, orTable)These are tabs that
appear only when they are needed on the type of task.
3. ProgramTab (Ex. Print Preview)A ProgramTab replaces the standard set
of tabs when you switch to certain views or modes.
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Example of Contextual Tabs
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To do this, let us try the following steps:
1. Click InsertTab in MSWord 2007.
2. Find and click theTable tool underTables group.
3. Select in the displayed drop-down menu the DrawTable tool.
4. Position the pointer in the document and draw a table by
dragging.
After creating a table in the document, you see that theTableTools
ContextualTabs are displayed.
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Program Tab
16
To do this, let us try the following steps:
1. Click Office Button in MSWord 2007.
2. Select Print in the Office Button menu.
3. Select and click the Print Preview option.
You see that the StandardTabs were substituted with the Print
Preview tab only.
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There are two ways to minimize the Ribbon.
19
FIRST (Through the Customize Quick AccessToolbar)
1. Click Customize Quick AccessToolbar.
2. In the list, click Minimize the Ribbon.
3.To use the Ribbon while it is minimized, click the tab you
want to use, and then click the option or command you want
to use.
SECOND (Double-Clicking the ActiveTab)
1.To quickly minimize the Ribbon, double-click the name of the
active tab. Double-click a tab again to restore the Ribbon.
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Cont…
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The (Ribbon) Group
Can contain a number of related tools and commands in
buttons, check boxes, combo boxes, toolbars, menus, and so
on, then, labeled with a name.
For example, the following Font group organizes related
font commands and contains numerous Ribbon items:
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The Home Ribbon TAB
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This ribbon contains the most commonly used commands in MS
Word.
Here is the list of “groups” we can find:
Clipboard :- A group where you can find the Cut, Copy, Paste
& Format Painter and show the Office ClipboardTask Pane.
Font :-A group where you can find the tools related to the
manipulation of Fonts.
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CONT…
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Paragraph:- A group where you can find the tools for bullets and
numbering, multi-level lists, tabs, alignments, line spacing, shading
and borders, sort and indentions.
Styles :- A style is a predetermined set of formats that you can use
repeatedly throughout all your documents.
Editing :- A group under Home Ribbon where the Find, Replace
and Select commands can be found.
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The Insert Ribbon
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This ribbon contains the commands normally needed to insert text,
illustrations, symbols, etc. into a document.
Here is the list of “groups” under Insert:
Pages:This group contains commands to create a pre-formatted cover
page, insert a blank page, or initiate a page break in the current
document.
Tables:- Includes commands to Insert or Draw a new table, or insert an
existing table from an Excel spreadsheet.
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Cont…
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Illustrations:- Contains the commands needed to insert
pictures, Clip Art, shapes, graphics, or charts into the
document.
Links:- Provides the ability to insert links and cross-
references to external items or other locations within the
current document.
Header & Footer:- Allows the user to insert, format,
modify, or delete headers, footers, and page numbers.
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Page Layout Ribbon
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Here is the list of groups under Page Layout:
• Themes:- This grouping allows the user to change the overall
design of the entire document, including colors, fonts, and
effects.
• Page Setup:- Includes the commands to change the parameters
(margins, orientation [landscape or portrait], paper size, number
of columns, page and section breaks, line numbers, and
hyphenation) that determine the overall appearance of the page.
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Cont…
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Page Background:- Provides the ability to insert or change a
watermark, color, or borders for the background of the page.
Paragraph:-Allows the user to specify the indentation, line spacing
and page breaks.
Arrange:- This grouping applies primarily to graphics or charts.
Includes commands related to positioning the objects or text on the
page.
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The References Ribbon
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This ribbon contains a variety of references that can be used
within a document.
Here is the list of “groups” under References :
Table of Contents:- Provides ability to add, format, or edit a
Table of Contents.
Footnotes:- Includes commands to insert, format, and edit
footnotes in a document.
Citations & Bibliography:- Allows user to cite a book, journal
article, or other source for a segment of information within the
document.Also includes option of adding a bibliography.
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Cont….
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Captions:- Contains the commands to insert a caption to an
image, a cross reference to a particular item, or a Table of
Figures
Index:- Provides the ability to insert an index within the
document and mark entries to be included in that index. Also
includes buttons to edit or delete an existing index.
Table of Authorities:- Includes commands related to a Table of
Authorities, which lists the cases, statutes, and other authorities
cited within the documents. Commands include creating,
editing, or deleting the table, as well as selecting citations to be
included in a table.
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Cont…
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Here is the list of groups found under Mailings:
Create:- Includes the commands needed to create
address, format, and print envelopes and labels.
Start Mail Merge:- Allows user to start a mail merge to
create a form letter intended to print or email to multiple
to a number of different recipients
Write & Insert Fields:- Contains options to add fields
to a Mail Merge document, such as an address or greeting.
Preview Results:- Allows the user to preview the results
of the mail merge, search for specific recipients, or auto-
check for errors.
Finish:- Includes options to complete the
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The Review Ribbon(cont…)
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Here is the list of groups under Review.
Proofing:-Assists the user with proofing and correcting a
document. Allows the user to check the spelling and grammar,
search references, thesaurus, translate text, enable ScreenTip, set
language, etc…
Comments:- Provides ability to insert, delete, or navigate
between comments about selected text in the document.
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The Review Ribbon(cont…)
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Tracking:- Tracks all changes made to the document,
insertions, deletions, & formatting changes.
Changes :- Allows user to accept, reject, and navigate
between changes to the document.
Compare :- Provides the ability to compare or combine
multiple versions of a document.
Protect :- Includes settings to restrict how people can
access and edit the document.
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View Ribbon(cont…)
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Here is the list of groups found underView:
Document Views:- Allows the user to specify whether the document is
displayed as it will appear when printed out, in a full-screen view to
maximize the amount of data displayed on a single screen, as it would
appear on a Web page, in outline form, or as a draft that allows the user to
quickly edit the text.
Show/Hide :- Provides the user with the ability to display or hide various
features associated with a document, including a ruler, gridlines, a message
bar, document map, or a thumbnails’ pane.
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View Ribbon(cont…)
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Zoom:- Includes options to specify the zoom level of a
document.
Window :- Contains settings that allow the user to open and
view multipleWord documents at the same time.
Macros :- Provides the ability to define a sequence of actions
to perform on a document or multiple documents that can be
executed again and again in one step – by running the macro.
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View Buttons
46
In Word 2007, you can view your document in one of five
views: Draft, Web Layout, Print Layout, Full Screen Reading, or
Online Layout.
The View Buttons are located at the bottom of the Word 2007
workspace between the Status Bar and the ZoomTool.
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View Buttons(cont…)
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DraftView is the most frequently used view.You use Draft view to
quickly edit your document.
Web Layout view enables you to see your document as it would appear
in a browser such as Internet Explorer.
Print Layout view shows the document as it will look when it is
printed.
Full Screen Reading view formats your screen to make reading your
document more comfortable.
OutlineView displays the document in outline form.You can display
headings without the text. If you move a heading, the accompanying text
moves with it.
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Insertion Point
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The Insertion Point is also known as Cursor used to indicate the
point where the next characters typed from the keyboard will
appear on the display screen.
The insertion point is usually represented by a blinking vertical
line.
You can reposition the insertion point by pressing arrow keys or
by moving the I-beam pointer.
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Method 1
1. Click the Start button
2. Click All Programs
3. Click Microsoft Office
4. Click Microsoft Office
Word 2007
51
How to Explore Word 2007?
Method 2
1. Click the Start button
2. On the start menu, Click
Microsoft Office
Word 2007
Method 3
1. Right click on the Desktop
2. click New
3. Click Microsoft OfficeWord
2007
4. Double click the file
Method 4
1. Click on start button
2. click RUN
3. Type Winword
4. click ok!
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To save a document for the first time
1. Click the Office Button
2. Click Save/Save As
3. In the Save As dialog box navigate the location where you
want to save the file
4. In the File name box, type a name for the document
5. Click Save
OR
1. On the Quick AccessToolbar, click the Save button
2. In the Save As dialog box navigate the location where you
want to save the file.
3. In the File name box, type a name for the document
4. Click Save.
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To open an existing file
1. Click the Office Button
2. Click Open
3. In the Open dialog box, navigate to the folder that contains the
file you want to open, and then select the file
4. Click Open
OR
1. Click the Office Button
2. Click Open
3. In the Open dialog box, navigate to the folder that contains the
file you want to open, and then Double-click the file
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To create a new document
1. Click the Office Button
2. Click New
3. In the New Document window, Select Blank document
4. Click Create
OR
1. Click the Office Button
2. Click New
3. In the New Document window, Double-click Blank document
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56. PreparedBy:-AbenezerA.E-Mailabebeabiti2017@yahoo.com
To create a New Folder while saving a document
Click the Office Button
Click Save As
In the Save As dialog box, navigate to the folder where you want to
create the new folder
On the dialog box’s toolbar, click the New Folder button
Type the name of the new folder, and then press “Enter”key
Click Open
In the File name box, type a name for the document
Click Save
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Exercise 1
1. Open Microsoft word 2007 document using the three methods.
2. Save the three word documents using the two methods with a file
name word1, word 2 and word3 on the Desktop, Document
and New Folder on the Desktop respectively.
3. Open the document you saved before by using the two methods.
4. Create a New word document on the opened word document and
save it as word 4 in the Local Disk (D)
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To Select Text
Word: Double-click the word
Line: Click in the selection area to the left or right of the line.
Sentence: Click in the sentence while holding down the “Ctrl" key
Paragraph: Triple-click in the paragraph
Document: press “Ctrl + A” (SelectAll)
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To copy or cut and paste text
1. Select the text
2. On the Home tab, in the Clipboard group, click the Copy or
Cut button
3. Click where you want to paste the text
4. In the Clipboard group, click the Paste button
OR
1. Select the text
2. Right click on the selected text
3. Click Copy or Cut
4. Click where you want to paste the text and then right click
5. click Paste
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To Replace text
1. On the Home tab, in the Editing group, click the Replace
button
2. On the Replace tab of the Find and Replace dialog box, specify the
text you want to find and the text you want to replace it with
3. Click Find Next.
4. Click
Replace to replace the first instance of the text,
Replace All to replace all instances, or
Find Next to leave that instance unchanged and move to the next one.
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To change the Font Type
1. Select the text
2. Then on the Home tab, in the Font group, click the Font arrow
3. click the font you want
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1. Select the text.
2. Then on the Home tab, in the Font group, click the Font Size
arrow
3. click the font size you want.
To change the Font size
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To change the Font Style
1. Select the text.
2. Then on the Home tab, in the Font group, click the Font style
arrow
3. click the font style you want
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To apply Text Effects
1. Select the text
2. then on the Home tab, click the Font dialog box launcher
3. In the Font dialog box, under Effects, select the check box for
the effect you want
4. then click OK.
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68
Units of Data Representation
When data is stored, processed or communicated
within the computer system, it is packed in units.
Arranged from the smallest to the largest, the units
are called bit, byte, and word. These units are based
on the BINARY NUMBER SYSTEM
H2SO4 = H20 + SO3
1234 = 1*103 + 2*102 + 3*101 + 4*100
Exercise 2
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To indent the first line of a paragraph
1. Click the paragraph
2. Then on the horizontal ruler, drag the First Line Indent marker
to the location of the indent
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To indent an entire paragraph
1. Click the paragraph, or select multiple paragraphs.
2. Then on the horizontal ruler, drag the Left Indent or Right
Indent marker to the location of the indent
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To increase or decrease indenting
1. Click the paragraph, or select multiple paragraphs
2. Then in the Paragraph group, click the Increase Indent or
Decrease Indent button
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To format paragraphs as a list
1. Select the paragraphs.
2. Then on the Home tab, in the Paragraph group, click the Bullets
or Numbering button
72. PreparedBy:-AbenezerA.E-Mailabebeabiti2017@yahoo.com
To change the style of a list
1. Select the list paragraphs
2. Then on the Home tab, in the Paragraph group, click the Bullets
or Numbering arrow
3. In the Bullets Library or Numbering Library, click the bullet or
number style you want to use.
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To sort items in a list
1. Select the list paragraphs.
2. Then on the Home tab, in the Paragraph group, click the Sort
button
3. In the SortText dialog box, click the Type arrow
4. In the list, click the type of text by which to sort
5. Select Ascending or Descending
6. then click OK.
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74
Computer
Hardware
Input unit
Output unit
Software
System software
OS
Driver
Application software
MS-Office
GIS
Midwifery
1. Computer
A. Hardware
Input unit
Output unit
B. Software
System software
i. OS
ii. Driver
Application software
i. MS-Office
ii. GIS
2. Midwifery
Exercise 3