Word Processing

1. KLE SOCIETY’S COLLEGE OF EDUCATION
VIDHYANAGAR HUBBALLI
SEMINAR ON
WORD PROCESSING AND MS EXCEL
SUBMITTED TO SUBMITTED BY
PRADEEP.A.LAXETTI ANKITA S KARIGAR

3. INTRODUCTION
• A word processor is an electronic device or computer Software
application that, as directed by the user, performs word processing
• The composition, editing, formatting and sometimes printing of any
sort of written material.
• Word processing can also refer to advanced shorthand techniques,
sometimes used in specialized contexts with a specially modified
typewriter.
• The term was coined at West Germany Laboratory in the 196os.

4. WHAT IS WORD PROCESSING ?
• It is also known as a document
preparation system
• It is a programme where you can
type & print documents
• It has replaced the old typewriters
• A word processor is a software program designed to make the
computer a useful electronic writing tool that can edit, store, and
print documents.

5. Application areas of word processing
• BUSINESS – legal capies, latterhands, latters , memos, circulars etc....
• EDUCATION – to develop word processing skills from the very
beginning.
• HOME – dealing with assignment being completed at home
example Letter writing, Creating cards, Resume creation, Other types
of documents

6. Introduction To parts of word window

7. Below is the table, describing parts of Word
Windows:
Title Bar Displays the name of the currently active word
documents
Ruler Bar Allows you to format the vertical and horizontal
alignment of text in a document.
Tool Bars Word has a number of tool bars that help you perform
task faster and with great ease. Example : Standard Tool
Bar, Formatting Tool Bar
Status Bar Displays information about the currently active
Document
Scroll Bar Allows scrolling the content or body of document.

8. Continue.....
Workspace Area in the document window where text can be
entered.
Menu Bar Contains menus doing separate tasks.

9. How to enter and edit text
• You can enter text by using the keyboard
• Editing text may involve inserting, deleting
• Other possible methods are using a scanner and optical character
recognition (OCR)
• You can do this by speaking into a microphone or using voice
recognition software

10. Word Count
• It is very wseful if you are writing an essay or an article containing a
certain amount of words
• Instead of using spell checker to
count words use word count it
saves time.

11. Inserting clip art

12. Features of Word Processor
• Search and Replace
We use this feature to replace a word a number of times in a document.
• Spell Checker
The spell checker works by comparing the typed word to words in the
computer's internal dictionary, any word it does not recognise it will place a red line
underneath.
• Grammar Check
This feature works by highlighting sentences with grammatical errors, for
example Plus
I seen everyone coming along

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• standard paragraph
A standard paragraph is a piece of text that has been
typed up, saved to backing storage and inserted into a document a
number of times
• Template
template is a ready made document,
with placeholders for items like text and graphics

15. Teachers Use Word Processing
• Create certificates
• Create newsletters
• Create brochures
• Book report forms
• Design place cards for the classroom
• Mail merge letters to parents

16. Students Use Word Processing
• Design letterhead stationery
• Research reports
• Resumes
• Notes
• Create a Letter

17. Microsoft Excel
• MS Excel is a commonly used Microsoft Office application. It is a
spreadsheet program which is used to save and analyse numerical
data.
• An MS Excel file is saved with an extension of .xls
• The sheet on which you work is called a Worksheet
• Multiple worksheets can be added in a single Excel file
• This is a data processing application

19. How to open MS Excel?
• To open MS Excel on computer,
• Click on Start
• Then All Programs
• Next step is to click on MS Office
• Then finally, choose the MS-Excel option

21. What is a cell?
A spreadsheet is in the form of a table comprising rows and
columns. The rectangular box at the intersection point between rows
and columns forms a cell. Given below is an image of a cell:
What is Cell Address?
The cell address is the name by which is cell can be
addressed. For example, if row 7 is interested in column G, then the cell
address is G7.

23. Features of MS Excel
• Home
Comprises options like font size, font styles, font colour, background
colour, alignment, formatting options and styles, insertion and deletion of
cells and editing options
• Insert
Comprises options like table format and style, inserting images and
figures, adding graphs, charts and sparklines, header and footer option,
equation and symbols
• Page Layout
Themes, orientation and page setup options are available under the page
layout option

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• Formulas
Since tables with a large amount of data can be created in MS excel, under this feature,
you can add formulas to your table and get quicker solutions
• Data
Adding external data (from the web), filtering options and data tools are available under
this category
• Review
Proofreading can be done for an excel sheet (like spell check) in the review category and a
reader can add comments in this part
• View
Different views in which we want the spreadsheet to be displayed can be edited here.
Options to zoom in and out and pane arrangement are available under this category

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• Easy To Store Data: Since there is no limit to the amount of
information that can be saved in a spreadsheet, MS Excel is widely
used to save data or to analyse data. Filtering information in Excel is
easy and convenient.
• Easy To Recover Data: If the information is written on a piece of
paper, finding it may take longer, however, this is not the case with
excel spreadsheets. Finding and recovering data is easy.
• Application of Mathematical Formulas: Doing calculations has
become easier and less time-taking with the formulas option in MS
excel

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• More Secure: These spreadsheets can be password secured in a
laptop or personal computer and the probability of losing them is way
lesser in comparison to data written in registers or piece of paper.
• Data at One Place: Earlier, data was to be kept in different files and
registers when the paperwork was done. Now, this has become
convenient as more than one worksheet can be added in a single MS
Excel file.
• Neater and Clearer Visibility of Information: When the data is
saved in the form of a table, analysing it becomes easier. Thus,
information is a spreadsheet that is more readable and
understandable.