Access Control Integration Webinar December 2014
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A short introduction on how AIT's access control solution can be integrated with other systems for powerful but simplified management of door access.
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Access Control Integration Webinar December 2014
- 1. Introduction to Access Control Integration SECURITY ● PRODUCTIVITY ● SAVINGS Presenters: Mark Phelan, Alan Christie Start Time: 9.30am Shortly before the start time shown above, the presenter will arrive – please hold until then.
- 2. Can you hear me OK? • If not, please advise via the question panel Questions + feedback • Send in via the panel as you think of them • Invite input at the end of each section • Off-line discussions Presentation slides: Available on request AIT Formalities
- 3. Review of access control challenges & benefits Core system features & How it works System integration Getting the right information. Database management for initial set-up On-going integration 1-click card printing Make your system smarter Summary AIT Agenda
- 4. AIT Modernising your system - why not? • AIT can provide you as much integration as possible to help the system manage itself. No-one to manage the new system • You need a solution that is fully scalable so you can upgrade at your own paceToo many doors. • With our unique solution a new system may be much cheaper than you think. Very little budget available. • AIT experts would visit your site, assess your requirements and provide you a range of options. Unsure where to start
- 5. AIT Modernising your system - benefits Centrally controlled access • It is a simple system to set up and manage. It is also a great system to install as it can be centrally managed, thus cutting down administration and management times Increased access security • There is added security with an access control system in place, only people with a PIN, ID card or special rights are allowed within your buildings facilities. Thus restricting any unauthorised access Saves money • You can avoid the cost and time implications of lost keys with an access control system in place. If someone loses a card or forgets their pin, you can re-issue them with new access details at a fraction of the cost of replacement locks Build on to and integrate your system • Start with access control in one section of your organisation, it is then simple to add more systems to other areas of your organisation as and when you feel. Our access control systems allows for systems integration when you need it be it with AD or other databases.
- 6. Core Software Features Handles up to 4,000,000 users Handles up to 64000 access points 256 Calendars. 256 Time periods / shift patterns 256 Time zone Multi workstation available Departmental option Door zoning and grouping Ability to mix of on-line and off-line Full audit trail with reporting SQL database for easy integration
- 7. Who are you?Alan Christie Are you authorized into Office 101? Yes! What is your shift and calendar? Mon-Fri 7am- 4pm OK, Access granted. I stamp your key with office #101, date: 1/6/14 at 2:15pm. ALSO - Message for Software: battery power Low. Message for Lock: Tim Roberts has lost his keycard (it is on the black list) do not open if it shows up. It uses distributed intelligence in the off-line e-Handles or e-Cylinders and in the key card to allow users to manage their access control requirements. Networking Via VN (off-line)
- 8. Who are you? Alan Christie Where have you been? Office 101 on 1/6/14 at 2:15pm Yes, Office101 has low batteries. Have you got new information? OK, recorded When a card is presented to an updating on-line Networked Reader point the card will communicate with the central database (software) and upload/download information. I Have an updated blacklist for you. Networking Via VN (on-line)
- 9. Site Survey / technical review What access rights do you want to provide Global Shift patterns Calendar patterns (Mon – Fri) Timetable patterns Where is your data Wherever possible we aim to automate the extraction of information from your multiple databases and feed these details into the Access Control system. Getting the right information
- 10. System Integration Microsoft SQL Oracle MySQL PostgreSQL Microsoft Access CSV file DB2 ODBC Active Directory
- 11. Ongoing integration Data is importedA card is printedCard information is storedData is pushed to other systemsAn existing database can be utilised
- 12. 1 click printing
- 13. Smarter Working
- 14. Smarter Working
- 15. Smarter Working
- 16. Smarter Working
- 17. In Summary Centralised Controlled access Increased physical access control Highly scalable system Very cost effective Flexible AIT can help set-up integrate with other system automate updates We are not a security company - we’re an IT organisation that knows access control
- 18. For more information and FREE site survey Email: solutions@ait.co.uk CALL: 0113 273 0300 Thank You, Questions & Answers
Editor's Notes
- Good morning everyone, just to let you know that we will be starting shortly, just waiting for everyone to log in.
- First and foremost I hope everyone can hear me. CLICK If you can’t hear me clearly then please notify me via the question function in the control panel. CLICK. Due to the large number of people attending today's webinar and for the comfort of other listeners and in order to minimize any background noise we will be running the session in Listen Only mode. If you have any questions please note them down as they come up and submit them via the questions function on the go to webinar panel and we will answer at the end of each section. These will be treated anonymously or alternatively we can take any individual in-depth discussions that may be required offline. CLICK. All of the slides shown today will be available on request. NEXT SLIDE
- I’m going to take you through Review of access control challenges & benefits Core system features & How it works Getting the right information. And then I will hand over to Mark who will take you through System integration Database management for initial set-up On-going integration 1-click card printing Make your system smarter
- So why don’t you modernise your system? You think you have too many doors and it will cost a fortune. What about a gradual upgrade? A “big bang” approach is not always necessary if the right solution is selected and is scalable. We can look to phase any upgrade over a period of time and upgrade the system area by area, building by building or site by site. Click Very little budget available. There are ways to keep the cost of putting a new system in place to the minimum by being smart about laying your security system out – I’ll explain more about this later. Also if you already have a system in place maybe some of the hardware can be re-used – from the locking mechanism used on the door through to existing car parking barriers What if you just want some advice about where to start? We have a range of field based technical staff who would be happy to visit and discuss your requirements and what options you may have. Sometimes you may not need to do as much as you think. I recently attended a site to discuss access control with at least 15 access points needed to be secured. After inspection they actually need to secure only 6 points with the others either being left as they are or being upgraded in phase 2. Also you may be thinking “who is going to manage this – security, IT, HR, reception?” I can image that some staff might be thinking “If I suggest we get a system like this I’ll have to manage the software and everyone’s access rights and I just don’t have time!!!” As well as reviewing your doors and access points we’ll also discuss where you data is held and how best to access this. With most organisations we can automate or simplify the process to populate and manage your access control system.
- The solution we will provide is easy to set up and manage and if it is setup is conducted in an optimal way will greatly cut down on the administration time whether this is against an existing solution or old lock and key. A college we have recently installed at used to get between 10 – 15 access-control related calls to their IT help-desk every day. These would range from students losing their access rights and not being able to get into a building, cards not working at certain readers, students forgetting their cards and requiring a temporary card system or students requiring special assistance due to an injury (like access to lifts etc.). The new system we have introduced ensures all the access rights for both staff and students has been automated. A custom portal now allows the front office to issue temporary cards for students who forget their own. And student support services have been provided a single process to grant special access rights due to injury. This has resulted in the number of IT helpdesk calls relating to access control dropping to 1-2 calls per week. 100% security - Access rights can be automated, or easily managed with various levels available ensure that staff, students, contractors and visitors only go where you want or need them to go providing peace of mind. Save money Management time is very valuable so we can affect savings as previously described. No replacement locks or re-issuing keys. Time and inconvenience of changing pin numbers is no longer necessary. The system is totally scalable so you can upgrade using the big-bang approach or gradually upgrade over time. Both hardware and software are developed to provide you the flexibility you need so the systems works for you and not the other way around. We currently have a customer who has 9 regional offices across the UK. 12 months ago we put the system into their head office, since then we have added 3 more offices and additional access points at their head office. 4 more offices are scheduled for 2014 with the remaining 2 being done when they move in 2015.
- The core software offers a fully scalable solution covering more users than you are ever likely to need, enough access points to cover all the major universities in the UK as well as good number of calendar, shift patterns and time zones. Various software options ensure the control can be centralise or delegated down to department level The unique benefit of the Salto solution is the ability to have a mixture of on-line and off-line doors without losing control or the audit trail and I’ll remind you of how that works next. Full audit trails as well as a SQL database back end completes this comprehensive solution
- Just to remind you how the communication with the off-line doors works… Note – data encrypted onto card.
- All happens in less than 1 sec.
- Planning and obtaining all the right information is key to a successful project. We will work with you to ensure we understand who needs what access right and when. The main concern for us is understanding where that data is stored so our integration experts can get to work. Our aim is to automate as much of the initial set up and ongoing management of the solution as possible so your management overhead for this is minimal. I will now hand you over to Mark Phelan who will take you though some of the integration and system enhancement we have already provided to our customers.
- Organisations have multiple systems which require common information. This can lead to a lot of manual duplication and the potential for mistakes to be made. Furthermore, different systems can be built on different database and datasets such as Microsoft SQL, etc. We can simplify the flow of data between these systems to avoid repetitive re-entry of details in to each system. By utilising ID cards for multiple purposes you are able to provide a better user experience
- Incremental changes are carried through to other systems as time goes on. New users, replacement cards, changes to user details can all be handled. ---- An existing database contains user information, and is updated periodically throughout the day. #CLICK Key information which is required for the production and use of cards is periodically extracted for use with the card production system. - In some cases a “live link” is possible so that the card printing software queries the database directly #CLICK The information - commonly a user's unique ID, name, and photo, is printed on to a card #CLICK When a card is printed the unique serial number of the chip is stored - Optionally, data can be written to the chip memory (such as a student number) for use with 3rd party systems #CLICK The data can then be processed and updates can be pushed out to other systems #CLICK Door access is one of the most common uses for cards, but other solutions such as #CLICK print accounting and cashless catering can also take advantage of integrated solutions.
- 1-click printing is literally “what it says on the tin” Select a card template/design, browse or search for a user, and click print! No need to key in details manually and take photos – we can integrate with existing datasets to reuse information that is already available elsewhere.
- Simplify tasks such as capturing visitor details with simple web-based forms. We have created self-service interfaces for visitors to enrol their details, and can be issued a “day pass” granting them access to your building and tracking their movements.
- Keeping tabs on people’s whereabouts can be handled via the Salto roll-call functionality – and we expand on this by providing simple interfaces to display this data. We can provide “IN/OUT” boards, lists by buildings/departments as well as the last time a user was seen.
- Automatically update access rights for room reservation & booking. We have the ability to permit user access based on our powerful reservation system, so that a user is only granted access during their permitted time slot.
- We can keep tabs on unusual activity by providing email and SMS alerts. This can be filtered down to specific doors, zones, users or groups of users, and can also be linked with some CCTV solutions to capture images in the event of unauthorised access attempts or forced entry.