TRIM HR offers automation solutions to ensure smooth functioning of all payroll and compliance needs. With the constant urge & desire to automate at every step in the payroll and compliance operating cycle, TRIM HR ensures one does not have to worry about routine & mundane yet critical tasks. Trim HR has harnessed technology to improve efficiency, transparency and autonomy for various businesses – small & large.

1. Payroll & Compliance
Automation Service

2. Objective•
Payroll• Automation Service (unique features and differentiating factors)
Compliance• Automation Service (unique features and differentiating factors)
Back• -end Framework & Support (the technology architecture and the robustness
of
our tool and process)
Why• shouldyouengageus?
Management• Team
Agenda
Scope of thispresentation

3. Objective
Payroll & Compliance process simplified
To provide a unique combination of back/frontoffice solutions wherebyCLIENTs can outsource their
payroll and labour compliance management obligation to a single entity, thereby enabling
organizations to consolidateall administrativeand transactional activitiesunder one umbrella.
Scope:
1.Enable clients to manage andview all employmentrelatedinformation.
2.Access to all compliance records across the country at your fingertips.
3.EmployeeSelf ServicePortal to facilitateself help transactions
4.Helpdesk for all payroll and compliancesupport services.
TRIM
Payroll
Managemen
t.
Statutory
Compliance

4. What all would get covered in this service line
Payroll AutomationService
Scope Details Service Delivery
PayrollAutomation
Automating payrollinput
Weoffer a leave management tool and a unique platform
which integrateswith your biometricsystem, therebyensuring
little or no manual intervention in collating payroll input.
Processing payrolldata
Basis the attendance andleave inputs, payroll would be
processed through the payroll engine.
Preparing payregister
Pay register would be generated and the same will be
uploaded on the webportal for clients to access online.
Income Taxcomputation
For those employeeswho fall under the ITbracket,separate IT
computation sheets will be processed and their investment
proofs for tax rebate will be validated for all eligible
employees.
Generation of Statutory
reports, Remittancedata,
and debitinstructions
Generation of various statutory reports/challans would be
done along with the preparation of debit instruction to the
bank forremittance.
Generation ofcompliance
registers andreturns
All Compliance registersunder the applicable statutes would
be generated and maintained . Periodic audits would be
conducted to ensureadherence.

5. Process Workflow
Payroll AutomationServiceMonthly
Output
Employee Reports StatutoryReports Bank Debit
Reimb
Pay Slips,
. Slips,
Contributions details,
Instructions
TaxSl
ursements
ster,
Return computations,Tax
Monthly bank debit
Emp.
ips, Pay Regi
–16
computations, Other
instruction in bankformatMuster, Form Statutory reports.
etc.
Standard
Process
PAYROLL
Employee
PROCESSING Employee
Information Investment
ENGINE
Monthly
Input
Attendance
Leavedetails Earningdetails Deductiondetails
Loans & Adv.
details details
Note:All theinputsonemployeedatato beprovidedbytheclient centrally

6. What can a People Manager do in this new system & how would
the information flow?
Payroll AutomationService
Payroll (People
Manager)
CLIENT
TRIM
Portal
TRIM PayrollTeam
BiometricData
Team Member ESS
access
Head Of
Department
CLIENT – leave
approval Attendance, OT recordedon
Biometric system
People Manager approvesthe
payroll data in consultation
with theHOD
SPOC - TRIM
Payroll isprocessed byTRIM,
which is overseenbyTRIM
SPOC
Team Members accessESS
to get their pay / leave/ OT
details
Start
End

7. Compliance AutomationService
Dynamic shift from the existing manual practice
Challenges incompliance Wish list –Whatifs
1.Multi location compliance monitoring is a challenge What if, sitting at a single location, youcan
monitor compliance for alllocations
2.Multiple people handling different complianceissue
–how to ensure timely submission is a challenge
What if, youcould track allresponsible
people’s compliance status at onego
3.No mechanism to give alerts to meet the deadline is
a challenge, need to maintainfiles
What if, youcould see your own alerts and other employees
compliance alerts on a singleclick
4.Defining requirements every time increasesmanual
work
What if, a solution, gives you the option to
define compliance in one go for years to come
5.Documents submitted are lost some times in files
and folders
What if, if you can upload your file into a system for future
references
6.Not able to view compliance MIS, location wise and
employee wise status
What if, a compliancemanagement system provides you
MIS on all the combinations of your choice like location
wise, authority wise listetc.
7.Timely check of the compliance issues becomes
difficult, as it involves lot of manual paper work.
What if, a solution gives you a chance to control all the
compliance to be done on time without any loss of
information and ensure no penalty anddelays

8. Compliance AutomationService
Scope of work
1. MinimumWages Act & Rules 1948
2. Shop& Establishment Act & Rules 1948
3. Labour Welfare Fund Act & Rules 1953
4. Employees State Insurance Act & Rules 1948
5. Employees Provident Fund Act & Rules 1952
6. Paymentof Wages Act & Rules 1936
7.
Bonus Act & Rules
1965
8. MaternityBenefit Act & Rules 1995
9. Workman’sCompensation Act & Rules 1923
10. Paymentof Gratuity Act & Rules 1972
11. Contract Labour Regulation and Abolition Act 1970
12. Interstate Migrant Workmen Act 1979
@
OnlineRegisters
1 All the compliance registers in the format as prescribed bythe respectiveAuthorities would be maintained as applicable.
2. Wewould maintain all the registers online andthe same would be accessible at the click of a button
3. Statutory records & registers maybe downloadedfrom the respectivelocal client login as and when required bythe client.
4.
All the relevant documents sought bythe Departmentinspector during his inspection to anyof our client site would be
available online or through email support.
5. TRIM can evenattendthe inspection if the client opts for such services.
6.
TRIM can assist the client in obtaining various licences as desired bythe Authorities in case the client wishes to opt for such
services.
Physical Registers
Note:- Thisis listis not exhaustive butindicative.Allapplicable Labourlaws corresponding to thetypeof establishment would be studiedbefore
arriving at the final listofcompliances
Client’s Office

9. Backend Framework
Technology Infrastructure & ApplicationTools
H IGH L IGH TS
1.Client to send the
desired inputs througha
mobile or web-based
platform
2. We would be receiving
new joiner confirmation
& attendance data, and
reside
employe
e documents onto the
database management
system.
3. Client would get all
the requisite details/MIS
related to theemployees
Employee
Muster
Client -HR Department
TRIM
PORTAL
Payroll
Reports
SiteIISiteI
Application
Server
Attendance
OUR
SPOC
VALIDATI
ON
ClientSelf-
Service
Portal
DatabaseServer
(MySQL)
Document
Management
System
Statutory
Compliance
Reports

10. InformationSecurity
Summary of the security protocols that we’ve put in place:
1)SSL Certification.
• Our web-portal is SSLcertified.
• Hackers cannot see what our browser sends to and receives from a web server.
2)IIS(Internet Information Services):
• Our web portal is deployed on IIS7.5which provides frontline security for our portal
• IISmaximizes Web server security
3)My SQL Database:
• TRIM engages stringent database security protocols on its database server.
• At TRIM we use My SQL database to store our data which is safe & secure.
• Internal database handling access controls has been set up with matrix based
protocols
4)Port Level Security
• We have used an exclusive XXXport for our portal making information absolutely
opaque for outsiders.
5)Firewall security
• Our website is secured with Firewall which stops web attacks and prevents costly
data breaches anddowntime.
6)User Level Security
• As part of the SLA we would mutually agree upon the authority matrix. Based on the
authority matrix the access control rights would be allocated to bothteams.
Your data & information security– our utmost concern
Security Protocols

11. DisasterRecovery
How do we ensure your business continuity
Our efficient backup system ensures 100% recoveryin case of eventuality …
uninterrupted.
1.Disaster recovery system in TRIM is primarily focussed on two aspects. Viz. ‘Backup’ and ‘Monitoring’
2.The data that is entered and fetched through all our systems either internally or externally are all residing
on databaseservers.
3.These database servers are replicated physically on a different geographic location besides being replicated
on the cloudserver.
4.Some of our applications like attendance capturing system, are hosted directly on cloud.
5.Therefore even if the physical servers fail the data can be immediately retrieved from the other repository.
6.These systems are continuously backed up so near live data can be retrieved in case of eventuality.
Applications DatabaseServers ReplicaServers
CloudServers

12. Help desk
Weare just a call away,in your moment of need…
1 Timings Normal business hours
2 Type of support Chat, WhatsApp text, Email, Skype Call or Phone call
3 Callers The employees, Administrative staff (HRFunction)
4 Queries Technical, administrative,operational
5 Response Initial response by24 –48HRS max for general query. Urgent query - Immediate
TRIM ITTeam
TRIM Account Management Team
TRIM HelpDesk
CLIENTCONTACT

13. Whyshould you engageus?
What is in it for “YOU”?
1.One stopshop
Payroll, Leave Management, Attendance integration, DMS, Statutory
Compliance, Helpdesk
2.Easy accessto information
Online dashboards for all employment related info, thereby empowering
Client leadership to get prompt accessto data
3.Strategic Focus
Consolidate and outsource all transactional and administrative services
into one unit , which would enable client to focus on strategic issues and
core competencies to remain competitive in the market place
4.Cost Savings
Saving costs for the client byconverting fixed cost into a variable one,
thereby allowing youto scale up without bothering about fixed overheads
?
Strategic
Focus
Easy accessto
information
One StopShop
Cost
Savings

14. Management Team
CEO
A blend of industry andtechnology
Indranil RoyChoudhury
Senior executive, leader & strategist with more than 19years of experience
with industriesinvolvingRecruitment, Temporary& Contract Staffingand HR
Outsourcing/HR BPO Operations. He has gained extensive exposure across a
gamut of areas including P & L management, solutions selling, start-up
operations,team building, business development, account management,legal
& regulatory compliance with focus on labor legislation and stakeholder
engagement.. He’s worked with Indian as well as global companies including
Genius ConsultantsLtd, Manpower Group& PLANET Group
Founder
Prafull Darekar
Prafull is an ITIL Expert & Prince2 certified Project Manager with over 20
years of experienceas delivery programmanager for ERP onsite& Offshore
centres. Experienced in various implementation programs in various roles
and capacities viz. Project Manager, Solution Architect, Strategy &
Governance consultation in BPR, Packaged ERP, other packaged Software,
ITSecurity & Compliance,ITAudit, ITContract Managementof multimillion
dollar projects /programs. Prafull has had successful stints with reputed
companies including RPG Group, Sona Koyo, BG Exploration, Sodexo,
Landmark Group and L&TInfotech.

15. Office No.24,Building No.TL5, MORNING
GLORY TROPICALLAGOON,
Kavesar, Off Ghodbunder Road,Thane(West)
400615
Email: hello@trimhr.com
Website http://www.trimhr.com
Thank You