Hello everyone, In this presentation we will introduce Gmail. We will start from basics of mailing and in the following weeks we will start to explore more details and opportunities within your Google accounts.

1. Google Apps
Part I. Gmail (aiesec.net)
AIESEC IN ALBANIA

2. Intro
Hello everyone,
In this presentation we will introduce Gmail.
We will start from basics of mailing and in the following weeks we will start to
explore more details and opportunities within your Google accounts.
As you might already know, your aiesec.net mail is actually a G-Mail account
 Open your browser (Chrome, Mozilla, Safari) and search for “Gmail”
 Too basic? Well, we need to start at some point…
 Go to: https://mail.google.com/
 Sign In and… Welcome to my e-mail account!

3.  https:
…and here it is, my e-mail! Yours
one doesn’t look like this, right? Well
lets work on it… Go to next Slide
My e-mail (1/2)

4.  https:
Labels
Hangouts
Contacts
Folders
Categories
Fancy
Background
My e-mail (2/2)

5.  https:
1. Click on this button,
On the list that appears,
Click “Settings”
Settings
2. During this presentation one of the most common
place we will be working on is SETTINGS.
Each time you will read SETTINGS, repeat Step 1.

6. Settings Menu
This are the different
settings we will be
working on… In next
slides you will learn
more about them

7. Customize your background (1/3)
Gmail offers you the possibility to customize your mail
Small notes to everyone:
Customizing your background is up to your choice!
In case you want to keep things simpler than you can skip
the customizing phase and keep up with the rest of the
presentation.

8.  https:
Click on the Gear Button
On the list that appears click on
“THEME”
Customize your background (2/3)

9. 4. Change your
theme between: Light
and Dark
3. Add dark corners
to your background
2. Blur your
background image
1.1 Upload a picture
from your owns
1.2 Select the picture you
want for your background
or upload one
5. Click save when
you are done!
(1/3)
Customize your background (3/3)

10. Google Hangouts (1/7)
Google Hangouts can offer you calls and video
conferences directly from your e-mail, you don’t need
to open Skype or other alternative applications to get
in touch with your e-mail contacts

11.  https:
This is your
Hangouts Profile
Google Hangouts (2/7)
You can close the
chat window here!
Video
Conference
Calls

12. Google Hangouts (3/7)
In case you don’t like your small chat window on the
left there is an option to expand it on your right side of
the screen…
Go to SETTINGS

13. Google Hangouts (4/7)
Click on Labs

14. Google Hangouts (5/7)
2. Click on enable
1. Search “Chat” here…

15. Google Hangouts (6/7)
3. Don’t forget to click
“Save Changes”

16. Google Hangouts (7/7)
Here is your chat now…
Phone Call
Video Call

17. Labels (1/5)
Labels are one of the most useful functions of G-Mail.
They allow you to distinguish e-mails from each other
by just checking your labels rather than checking the
e-mail’s subject.
Let’s see how a label looks like…

18. Labels (2/5)
AIESEC EST Label

19. Labels (3/5)
As you could see, in the moment when I was preparing
this slides for you, another e-mail came in my inbox
from MCVP ER, Nurjona.

20. Labels (4/5)
1. New e-mail from
Nurjona
2. As you can see,
there is no blue label
as it is on the second
e-mail

21. Labels (5/5)
Why does not that e-mail have label?
Well, most probably because I forgot to put one.
So, how to put a label on your e-mails:
1. Create a Label
2. Apply it

22. Labels – Create (1/4)
1. We are at Settings… You remember how to get here,
don’t you ?
2. Click on Labels Panel

23. Labels – Create (2/4)
1. Scroll Down until you reach here, at labels. Most probably you
don’t have one so lets create one
2. Click on
“Create new label”
3. Do you remember the
blue label that I showed
you from the beginning?
Here it is

24. Labels – Create (3/4)
1. Put the name of your
Label here: I am
creating a Label for
Nurjona
2. Click create and its
done.

25. Labels – Create (4/4)
2. Here you can edit
your label, change its
name or even delete it
1. Here it is our new
Label.

26. Labels – Apply (1/5)
2 .As you see, still the e-mail has no label.
Its time to apply it!
3. By the way, I ended
up in this window from
Settings menu by
clicking here
1. Here is our Label Folder. Labels
help you keep your e-mails
organized for later on to be easy to
access them.

27. Labels – Apply (2/5)
2. Click this label button here.
1. Select your e-mail. You
can do so by clicking on
this little square

28. Labels – Apply (3/5)
1. After Clicking it, this list will appear. Here is our Label.
2. Click this small square
to check the label
3. Here you also have
again options to create
new layers or manage
them

29. Labels – Apply (4/5)
1. We are still at our label menu
2. Make sure that the label
is checked
3. When you check the
label this button “Apply”
appears. Click it and the
label will be applied

30. Labels – Apply (5/5)
1. Yes, we have our label now!!
2. As you can see, our
folder now shows that we
have an e-mail from
Nurjona

31. Labels – Color (1/3)
Now that we applied the label, a small thing we can do
to it is choosing a color for us to recognize it easily. As
you saw, my AIESEC mails were with blue label, just for
me to distinguish them easily.
Lets do the same with our label…

32. Labels Color (2/3)
2. Go to Label Color and choose one of the colors by
clicking on it. Let’s try something pink…
1. Go to your folder, and
as soon as your mouse is
there, click this small grey
box
3. For more options you can check “Add custom color”

33. Labels Color (3/3)
2. The color of the label is pink also. Now each time we are
checking inbox, we will understand that this mail is from
Nurjona and it will be easy to find it.
1. As you can see,
the color of this box
is pink

34. Labels Overview
Now you have your label for e-mails. Its up to you to create
your own structure of labels.
Example: Create this labels for your e-mail:
LC Updates, Functional, International Opportunities.
If you are using your e-mail frequently, you get at least 20
e-mails per day. Will you change all labels one by one?
Nope! There is no need for that because Gmail can do it for
us. In the next slides we will demonstrate how to create
automatic labeling through FILTERS.

35. Filters (1/6)
If you followed up till here, am sure now you feel a bit
more comfortable with Gmail.
Lets put you in a test!
Next slides we are explaining FILTERS a bit faster.

36. Filters (2/6)
1. Here we are at
SETTINGS
2. We clicked at the Filters and
Blocked Addresses section
3. This is one of the filters I am applying. Each time am
sending an e-mail to all VPs, LCPs and MC team
automatically Gmail puts that blue label to the e-mails
4. Here it says: Apply label AIESEC EST
5. Click here: “Create New Filter”

37. Filters (3/6)
1. Put the e-mail that you want to filter here.
As you saw we put Nurjona’s e-mail address.
2. Lots of other options here to create
filters. Lets skip them for now
3. Click “Create filter with this search”

38. Filters (4/6)
1. This is what we want to do to our mails: “Apply Label”
2. Click here and chose your label from
the list you will see
3. Here Gmail tell me that I have other 39 e-mails from
Nurjona. If I check this option, the label will be applied
to all this 39 e-mails. Click this option if you want to
label all the e-mails found
4. Click “Create Filter”

39. Filters (5/6)
Now we have a filter. This means that each time Nurjona is
going to send us an e-mail, it will automatically be labeled.
You can delete or edit your filter every time you want

40. Filters (6/6)
Now that we created a filter, labels will be
automatically applied and your e-mail is more
organized.
For more options regarding filters check this link:
http://mashable.com/2012/06/22/gmail-filters/
We will keep up with organizing your e-mail.

41. Mail Options
Option 1: Selection – Choose between “All”, “None”, “Read”, “Unread” etc.
Option 2: Archive – Put e-mails in the “All mails” folder
Option 3: Spam – In case you don’t want to receive mails from this sender, click this option. (Tip: Don’t spam your EBs, not good! )
Option 4: Delete – Put e-mails in the “Trash” folder
Option 5: Folder – Move e-mail to one of the folders you have (the e-mail will be in that folder, but not in Inbox anymore)
Option 6: Label – Adds label to your e-mail (mail will stay in Inbox)
Option 7: More – Choose between marking your selected e-mails as “Read”, “Unread” etc.
Check(select) your
e-mail
1 2 3 4 5 6 7

42. Starred e-mail (1/4)
As you might have already noticed. Next to each e-mail
you have an empty star.
Lets check how we can get use of that…

43. Starred e-mail (2/4)
Click the star here
and it will be filled.
Each e-mail
you have
starred can be
easily found
here

44. Starred e-mail (3/4)
Lets explore a bit more about Starred mails.
Go to SETTINGS!
Scroll till you will get to the section showed in the next
slide.

45. Starred e-mail (4/4)
1. Stay in General
Settings
2. Find this section
3. For the moment we are
using 1 Star. We can also
choose “4 Stars” or “All Stars”
4. You can mark each mail by only one star. For
example, you can choose only yellow: for
important e-mails. Other option, to have red
exclamation mark (!) for urgent mails, violet
question mark (?) for e-mail which you need to
ask your team about. Create the meaning and use
them efficiently.

46. Overview
This was the first presentation for basics of Gmail.
In the following weeks you will receive other tips and
tricks on: Gmail, Google Drive, Google Forms…
Hope you enjoyed!
For every question, suggestion, input feel free to approach me via e-mail:
kristjano.monka@aiesec.net