Top Ten Reasons to use Gmail


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Top Ten Reasons to use Gmail

  1. 1. David Shinkfield Computer Learning Center at Ewing January 2012
  2. 2. Email basics Email server
  3. 3. Web mail and email clients <ul><li>When someone sends you an email it is stored on a email server. </li></ul><ul><li>How you “pick up” your email will depend on what type of email account you have. </li></ul><ul><ul><li>Web mail, the emails that you don’t delete are stored on the email server. </li></ul></ul><ul><ul><li>Email client, your emails are stored on your computer. </li></ul></ul>
  4. 4. Web mail Email server Your emails are stored here until you ask for them You read your emails using your browser
  5. 5. Examples of Web Mail <ul><li>Gmail </li></ul><ul><li>Hotmail </li></ul><ul><li>Yahoo! Mail </li></ul><ul><li>Verizon </li></ul><ul><li>Comcast </li></ul>
  6. 6. Web Mail <ul><li>To read your emails, you must be connected to the internet. </li></ul><ul><li>You can access your emails from any computer if you remember your user name and password. </li></ul><ul><li>If your computer stops working, your emails are safe and can be recovered when your computer is fixed. </li></ul>
  7. 7. Web Mail – Gmail
  8. 8. Email clients Email server Your emails are stored on your computer Emails are typically deleted from Server when read
  9. 9. Examples of email clients <ul><li>Outlook Express – This comes with Windows for free with Windows XP. </li></ul><ul><li>Windows Mail – This comes free with Windows Vista and Windows 7, but you have to download it. </li></ul><ul><li>Outlook – part of the Microsoft Office collection of programs. </li></ul><ul><li>Thunderbird – comes with the Firefox browser </li></ul>
  10. 10. Email Clients <ul><li>Email clients must be downloaded and installed as new software on your PC </li></ul><ul><li>To receive your email, you open your Email Client and click “Send and Receive”. The emails are transferred from the email server to your computer. </li></ul><ul><li>You can arrange to keep copies of email on the Email Server, but you may have to set that option on your computer. Otherwise they will be deleted on the server as you download them. </li></ul><ul><li>Your emails are not accessible from other computers. </li></ul>
  11. 11. Email Client – Windows Live Mail
  12. 12. Signing up for email <ul><li>User name </li></ul><ul><li>Password </li></ul><ul><li>Display name for your sent messages </li></ul><ul><li>Account Type (POP or IMAP) </li></ul><ul><li>Incoming Mail Server </li></ul><ul><li>Outgoing Mail Server (SMTP) </li></ul>
  13. 13. Email Client – Windows Live Mail
  14. 14. Setting up your email account
  15. 15. Gmail
  16. 16. POP or IMAP <ul><li>POP – Post Office Protocol </li></ul><ul><ul><li>When you access your messages, they are (typically) deleted from the Email Server </li></ul></ul><ul><li>IMAP – Internet Message Access Protocol </li></ul><ul><ul><li>When you access your messages, they are not deleted from the email server, until you delete them from your computer – or your tablet or your laptop. </li></ul></ul>
  17. 17. POP
  18. 18. IMAP
  19. 19. What is included in Email <ul><li>The ability to send and receive messages </li></ul><ul><li>Plus </li></ul><ul><li>Your address list with the names, addresses and email addresses of your friends </li></ul><ul><li>A calendar for all your future plans </li></ul><ul><li>Task List to remind you of upcoming events </li></ul>
  20. 20. Too many email addresses? Forward your email to one address
  21. 21. Forwarding
  22. 22. Forwarding
  23. 23. 10 top reasons to use Gmail <ul><li>Less spam </li></ul><ul><li>Search </li></ul><ul><li>Conversation View </li></ul><ul><li>Built in Chat </li></ul><ul><li>On the go </li></ul><ul><li>Lots of space </li></ul><ul><li>Labels, filters and stars… Oh my! </li></ul><ul><li>Priority Inbox </li></ul><ul><li>Secure </li></ul><ul><li>Free </li></ul>
  24. 24. Less Spam
  25. 25. Search <ul><li>You can use Gmail search the same way you'd use Google Search, by entering a word (or multiple words) that appears anywhere within the message you want to locate. If you're looking for a message that contains the word  shopping , simply type  shopping  in the search field and click the search button. </li></ul><ul><li>Your results will be displayed with your search terms highlighted in yellow. </li></ul>
  26. 26. Search
  27. 27. Conversation View <ul><li>Gmail groups all replies with their original message, creating a single conversation or thread. </li></ul><ul><li>Replies to emails (and replies to those replies) are displayed in one place, in order, making it easier to understand the context of a message -- or to follow the  conversation . </li></ul><ul><li>When you open one message in a conversation, all of your related messages will be stacked neatly on top of each other. </li></ul>
  28. 28. On the Go
  29. 29. Gmail on a Android
  30. 30. Gmail on a Android
  31. 31. Gmail on a Android
  32. 32. Gmail on iPad
  33. 33. Built in Chat <ul><li>Communicate </li></ul><ul><li>You can also communicate with your friends in real time using chat or even face to face. </li></ul><ul><li>Send SMS Messages </li></ul><ul><li>You can also easily send messages to and from cell phones with chat in Gmail when your contacts aren't online </li></ul>
  34. 34. Video Chat <ul><li>Google has prepared a brief video on using </li></ul><ul><li>Video Chat. </li></ul><ul><li>Click the link below to view it. </li></ul>
  35. 35. Lots of space <ul><li>Over 7.5 GBs of free storage space </li></ul><ul><li>– and tons more to purchase if you need it. </li></ul>
  36. 36. Labels, Filters and Stars…Oh My! <ul><li>Labels </li></ul><ul><li>Gmail doesn't use folders. Gmail uses labels instead. </li></ul><ul><li>A conversation can have more than one label </li></ul><ul><li>A conversation can be in several locations (Inbox, All Mail, Sent Mail, etc.) at once, making it easier to find later </li></ul><ul><li>You can search conversations by label </li></ul>
  37. 37. Labels, Filters and Stars…Oh My! <ul><li>Using Filters </li></ul><ul><li>Gmail's filters allow you to manage the flow of incoming messages. Using filters, you can automatically label, archive, delete, star, or forward your mail, even keep it out of Spam. </li></ul>
  38. 38. Labels, Filters and Stars…Oh My!
  39. 39. Labels, Filters and Stars…Oh My! <ul><li>Stars </li></ul><ul><li>Assign stars to special conversations or messages, or use them as a visual reminder that you need to follow-up on a message or conversation later. </li></ul><ul><li>Example:  has:purple-star from:David Meaning: Messages from David that are marked with a purple star </li></ul>
  40. 40. Priority Inbox <ul><li>Priority Inbox can help save you time if you’re overwhelmed with the amount of email you get. </li></ul><ul><li>It attempts to automatically identify your important incoming messages and separates them out from everything else. </li></ul><ul><li>Click link below to view video on Priority Inbox </li></ul><ul><li>  </li></ul>
  41. 41. Secure <ul><li>Gmail is set to use the 'Always use https' setting by default. </li></ul><ul><li>If you sign in to Gmail via a non-secure Internet connection, like a public wireless or non-encrypted network, your Google account may be more vulnerable to hijacking. </li></ul><ul><li>HTTPS, or Hypertext Transfer Protocol Secure, is a secure protocol that provides authenticated and encrypted communication. </li></ul>
  42. 42. Free <ul><li>All this for free? You betcha </li></ul>
  43. 43. There is more!!
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