Logging into Chrome vs. Logging into
Note: You do not need to log into Chrome to
access your Gmail account.
Multi-user computer instructions
Video: DS Gmail Overview_2013
Comparison between FC and Gmail:
Comparing FC and GMail - Using Gmail
Creating individual messages
Reading mail (individual vs. conversations)
New mail notifications
Using the Google Calendar
Editing (adding events)
Access from mobile device
How to Add a Calendar Resource to
Schedule a Room
Type your username and
password in the box
Your inbox currently has two
Gmails. You will not be able
to send and receive email
until after July 4th
To add a
click on the
Gmail stacks the messages sent back and forth
between 2 or more people so you can view them
all as a single strand.
Each message you send is grouped with all the
responses you receive.
These are called conversations.
Grouping messages this way allows you to quickly
retrieve related messages and view all your
messages in context.
Your inbox will display a number in parentheses to
show you that there are multiple emails.
By turning it off, every email is an individual email.
To see more options, select a message and
SELECT, ARCHIVE, REPORT SPAM, DELETE,
MARK AS READ, MOVE TO and LABEL display.
Note: Archive will clean up your inbox, but you can
always find the message again in ALL MAIL or by
To delete mail, click Trash
Mail will stay there for 30 days.
It is then emptied and gone (even if it is
Add Stars to messages or conversations to
identify them as something you refer to often. You
can view all your starred mail by clicking starred.
Labels – use labels
to assign categories to messages. (think of
Use Folders to file your mail.
Stars function in Gmail as a way of marking emails
that you would like to pay attention to.
You can star an email simply by clicking on the little
star icon on the left hand side of any email when on
inbox preview. When you decide to look for them
again, you can simply click on the “Starred’ button and
it will retrieve all the emails you have chosen to mark
with a star.
There is also an “important” button to indicate that
an email is also important. Gmail will automatically
indicate that an email from this person is important
again if you select this option often.
You have several options:
◦ By label
◦ Date range
When you start to type
a name in the To
area – the directory
for DS will start to
sort and search for
In your email
text box, click
on the + sign
added here will
post to your
Put yourself in the TO box
This prevents others from viewing everyone’s
Labels are a way to identify email by topic.
A single conversation (email) can have several
labels, so you are not forced to choose one
particular label for each message you receive.
That way, if a conversation covers more than one
topic, you can retrieve it with ANY of the labels
that you have applies
And you can always search for it.
Working with labels
Labels in Gmail are a bit like folders
Clicking on a label displays all messages in ALL MAIL with that label. The idea is you use
labels that are meaningful to you and help you sort/find emails.
You can rename, delete or hide labels any time — so they are easily changed.
Create a new label by clicking on the Label icon:
And you can color coordinate your labels
Colored labels makes them easier to work with.
Changing label colors
To change the color of a label:
On the left side of the Gmail page, click the dropdown arrow to
the right of a label.
Note: If you don't have any labels yet, first create a label to see
the options above.
Select a color from the palette that appears. Changes will be
instantly reflected in Gmail. You may also customize colors for
your labels by clicking on the square to the right of a label and
selecting Add custom color.
You can remove a color by selecting Remove color at the
bottom of the color palette.
To have email notifications pop up in the corner of
your screen when you receive a new message,
click on SETTINGS and select the “new mail
Google calendar allows you to share your
calendar with others, so you can have a common
calendar, post in on your website, or simply make
You can use it to send invitations, or simply keep
track all of your appointments with color
You can have multiple calendars, one for work,
one for meetings and a personal one. Calendars
can be viewed separately or simultaneously.
Tasks help you to keep track of short notes, small
reminders and to do lists without leaving your Gmail.
When in your email either – select an email – click
More –Add to tasks or from MAIL – add Tasks.
Add a Task by typing on the small window. Once the
task is added, there are several options you can use
by clicking on the little arrow to the right of the task:
Add a due date to send to your calendar
You can also use the “Actions” button on the bottom of
that window for even more features such as emailing
the task list and printing it among others.
Click on an email
Click on More
Add to Tasks
Task Window Opens