Best Practices of cloudBuy UK Presented by DUC Executive Team during Datamatix Gitex Conference 2014.

1. Cloud Building Strategies for Smart Government (GCC)
Dr Usman Zafar- CEO DUC Consulting International
Fatima Hayat - COO DUC Consulting International

2. cloudBuy.com

3. Shall We Ignore Cloud Computing ?
cloudBuy.com

4. Use SaaS for Support Functions
cloudBuy.com

5. cloudBuy International Best Practices
cloudBuy.com

6. How cloudBuy UK Helping Public Sector
Globally to be more efficient with potential
Growth?
cloudBuy.com
How you can grow your
business by 000s %?
How you can save your
business $ billions?
How you can realize
efficiencies?
Growth
Cost Reduction

7. cloudBuy.com
spendAnalytics – A global resource
Over $12 billion of new
spend analysed every
month
More than 27,092,779
product records support
our cleansing and
enriching algorithms
Global Benchmark with
over 500 other
organisations with over
$500bn spend

8. cloudBuy.com

9. cloudBuy.com
Global Price Benchmark
• Easily identify how your current
prices compare with those paid by
your peers.
• Price benchmark compares your
average unit price and volumes
• Identify top opportunities for savings
• Fully navigable interface with drill
down into detailed reports

10. cloudBuy.com
Price Variances
• View identical products bought from the same supplier but at different prices
• Fully navigable data provides visibility of actionable opportunities for
combining volumes / buying at optimum pricing
• Useful mechanism for validating that expected procurement outcomes match
actual buying behaviour

11. cloudBuy.com
Classified Spend
• Data value is increased when it can be
viewed by classification
• Products can be identified for
consolidation
• Full drill down capability using a range of
metrics which include category, level of
spend, order volumes

12. Australia
State Government
AUD $42million
in savings per annum
cloudBuy.com
Australian State Government
spendAnalytics report has identified
for just one department in the state.

13. cloudBuy.com
NHS in the News today

14. cloudBuy.com
Case study UK National Health Service
NHS e-procurement strategy
could save £5 million per
hospital.
Sources:
Department of Health report, entitled NHS e-Procurement Strategy April 2014

15. cloudBuy.com
UK National Health Service
UK National
Health Service
Spend Analytics utilised by the UK
National Audit Office identified
£2 billion
savings per annum
NHS Carbon Footprint report identified
£6.75 billion in savings
from carbon reduction through the
targeted elimination of waste per annum.

16. UK Local Government Economic Development
• Bristol City Council working in
partnership with local business
support agencies set out make local
businesses more efficient, visible
and ‘up to date’ as possible.
• Bristol City Council deployed e-
cloudBuy.com
Marketplace.
• Delivered £5.5 million per annum in
savings, plus local jobs and growth.
• Enabled local companies to trade
with others

17. UK Higher Education vertical emarketplace
UK Higher Education, including 200 Universities utilised contract
management and vertical eMarketplace to centralised, aggregated
cloudBuy.com
contracts for goods and services.

18. UK Higher Education vertical emarketplace
cloudBuy.com

19. Apptricity - E-Book:
Automating the Procurement Process
cloudBuy.com
eMarketplace contains your
selected suppliers, providing
only the goods and services
you have approved and at
Your eMarketplace employees provides
currently
use organisations ecommerce with websites
their own
virtual shopping mall
when at home
negotiated prices
How does it work?
STEP 1 - SOURCING
Buying at home is so much
easier. I wish I could see up
to date prices, stock levels
and accurate delivery
charges!
19

20. Once approved,
electronic Purchase
Order is sent to the
cloudBuy.com
STEP 2 – PROCUREMENT AND PAYMENT
integrates into ERP
system and Process
Maintain integrity of current
systems processes
Dynamic pricing and stock
Purchaser fills basket
with levels, goods/maintained services
by
from the marketplace
supplier, leading to accurate
orders
20
Requisition Order
follows current
Workflow Approval
Control and Compliance for
all applicable purchases
Process
Accurate electronic process
that reduces rework for
Buyers and Suppliers
Supplier
Supplier Fulfills Order &
Delivers Goods with
Electronic receipting leads to
quicker Payment for
Suppliers
Electronic Invoice
Integrated Purchaser process receipts
for
goods/suppliers services and detailed
using
electronic invoice for buyers
eMarketplace
Suppliers receive payment
within 2-4 days
Buyers receive working
Pcaaypmitaeln Bt eunseifnitg
Embedded Visa Account

21. E-CATALOGUE VS E-MARKETPLACE
Rejected due to being out of
stock, incorrect price, item
Supplier Only able to
Part-Fill the Order
deleted
Supplier has a Single point
of Maintenance rather
than managing multiple e-
cloudBuy.com
Catalogues
Buyer must manage
catalogues, taking up
valuable resources
Purchase order is sent to
Buyer logs onto
Accurate eMarketplace stock provides
and
Process Efficiencies and
sees reduces accurate, Rework
up to
date product details
Supplier amends
product details within
its own ecommerce
website
Approved
Buyers
Approved
Suppliers
21
Rejected orders create
rework for buyers &
suppliers
Catalogues are static and
quickly out of date
Suppliers are required to
send catalogues to
numerous customers
Buyer unable to complete 3-
way match due to Price or
supplier
Quantity Variance
Supplier sends catalogue to
buyers, typically every
three months
Catalogue is loaded into the
financial system
Approved
Buyers
Approved
Suppliers

22. NOT JUST A REPOSITORY FOR CATALOGUES
cloudBuy.com
eMarketplace provide a real time online buying experience,
with an end to end process from requisition to payment
Complete Transactions Online:
Like Amazon and consumer marketplaces,
B2B supplies can be researched, ordered
and purchased online.
Multiple orders from various suppliers can
be combined into a single checkout, saving
time and money.
Customer Specific Contract Pricing:
Unlike a traditional catalogue repository,
prices and product information are
updated by the supplier – requisitioners
will know that they are buying the correct
supplies, from preferred suppliers at the
contracted price.

23. Provides Suppliers an
eCommerce Presence
cloudBuy.com
Buyer
Benefits
Supplier
Benefits
Contracted Prices Achieved via
Marketplace
Single Easy to Use Interface for
All Purchases
Integrate with Current PO
Approval Procedures
Simple Onboarding to Accept
Card Payments
Payment Received within 3-4
Days
Integrated eInvoicing
Capabilities
Drives Compliance to Preferred
Suppliers
Drives Spend to
Preferred Suppliers
ERP Integration Options
23
eMarketplace BENEFITS
Up to Date Product Details
Full Reporting Output
Single Point of Maintenance
Real time updates for Products
& Stock levels

24. cloudBuy.com

25. cloudBuy.com
Thank you for your attention!
Q/A
Dr Usman Zafar
CEO DUC Consulting International
Board Advisor cloudBuy UK
usman@duconsulting.com
www.usmanzafar.com
+971 4 4532694
Fatima Hayat
COO DUC Consulting International
Board Advisor cloudBuy UK
fatima@duconsulting.com
www.duconsulting.com
+971 4 4532694