How to free procurement professionals’ time from needless, manual tasks to perform more strategic ones? Join this webinar to discover hands-free procurement and automated buying.

1. Automate the purchasing
process for hands-free
procurement
June 13, 2018

2. Agenda
1 Introductions
Why automate?
Where to focus your efforts
2
3
Customer case examples4

3. Introductions
Rowan Lemley
Head of Product Marketing
Dirk Fischbach
Head of Procurement &
Accounts Payable Automation

4. 10.11.2017 OpusCapita4
OpusCapita – what we do
• Source-to-Pay
• Cash Management
• Business Network
• Accounts Receivable Automation
• Product Information Mgnt
A broad and
differentiating portfolio

5. Sourcing &
Supplier
Engagement
Operational
Procurement
Invoice
Automation
Supplier Information
Manager
RfQ
Catalog Manager
Network Portal
Online Product Catalog
Smart Forms
Procurement Manager
Budget Manager
Service Procurement
Inventory Manager
Our Business Network connects your processes to your
customers, your suppliers, your banks and more.
E-Invoice Receiving
Invoice Manager
Matching
Mobility
Business
Network
900 000 Suppliers
40 million Products
220 million annual invoices
100 billion in annual
payments
11 000 banks connected
via SWIFT certified
payments
PEPPOL and EU compliant
Enabling end-to-end automationOpusCapita Source-to-Pay

6. Save moneySave time Better data
Why Automate?

7. Automating procurement processes is a key priority for us right now. The
opportunity through automation to shift the balance of how we are using our
resources is significant.
It potentially enables us to spend less time in the transactional/operational
space and more time working with suppliers to leverage additional benefit
from their capabilities.
Gordon Tytler, Director of Purchasing, Rolls Royce Plc.

8. 01
03
06
04
0205
Catalogs
• Specific catalogs
• Specific catalog views
• Standard supplier catalogs
Freeform suppliers
• Preselection according to
Material Code field
• Supplier lists
Structured data
• Transfer of specific contract structures
• Structure is specified by "purchasing
organization"
Consideration of dependencies
• Software License Management
• Call from framework contracts
Special material fields
• Cable (MTZ)
• Employee allocation
• Services
Standardized packages
• IT workstation (eg desktop)
• Kits & Bundles
• BOMs
eProcurement
Maturity
Model
A Roadmap to 100% Spend Under Management

9. Ordering ProcessContent Import Invoice Handling
What to Automate

10. Automating Content Import
Supplier
Catalog
Processing
Buyer
Enrichment
Online
Product Catalog
Catalog Review
Approval Process
Validation Rules
• Globale Rules
• Supplier and customer
specific rules
Supplier Side Customer Side
Catalog Approval/Rejection
Reports

11. Mail to Requisitioner
Automating the Approval Workflow
Purchaser
Purchaser Completion
Approval?
Requisitioner
Shopping Cart
Free Text Order?
Responsible person for
cost center
(or alternative Approver)
Approval?
Total shopping
cart value ≤500,00 €
Automatic Approval
Create order

12. Automating Invoice Handling
Procurement
Free text / Non-PO
Self-billing
Payment card
Contract
Self-billing
Smart form
Blanket PO
Category Mgmt
Sourcing Strategy
RFx / Contracts
Contract Mgmt
Supplier Mgmt
Sourcing
Channel
Strategy
High Automation
Low Automation
Payments
Invoice handling

13. Customer Cases

14. SELL
MORE
BUY
EASIER
PAY
SMARTER
Business
network
GROWTH
OpusCapita
30+ years experience
3000+ Customers
A pioneer of new technology
A thought leader
A partner