Schedule: 13.30 – 13.40 Introduction of participants and facilitators 13.40-13.50: Expectations from the participants (flipchart) 13.50-13.55: introduction to the whole session: General recommendations/ LFA-Group exercise/ Contents of a project proposal-group exercise 13.55-14.05: Brainstorming: what does it take to write a winning proposal? 14.05-14.35: PP on General recommendations 14.35-15.15: PP on the LFA 15.15-15.30: Tea/coffee Break 15.30-16.00: Group exercise LFA (15 min for actual work- 5 min for presentations by each group) 16.00-16.30: PP on the contents of a project proposal 16.30- 16.40: Introduction to the group exercise 16.40-18.10: Group exercise 18.10-18.20: tea/coffee break 18.20-18.50: presentation and discussion 18.50-19.00: Evaluation of the session
The logical framework approach and the writing of proposals March 25, 2003
The logframe and the project cycle * NGO’s mandate * NGO thematic/geo. orientations * outcome : Programme strategy * pre-feasibility project studies * outcome : decision YES/NO * all significant aspects of the idea are studied * outcome : logical framework * fundraising strategy * proposal writing for donors * outcome : financing contract(s) * the agreed resources are used to achieve the project purpose * reports / contract amendments * outcome : decision to continue as planned or re-orient the project * relevance and and fulfilment of objectives * outcome : how to use results in future programming
Identify key problems existing within a given situation (brainstorming)
Select a starter problem
Look for related problems to the starter problem
Establish hierarchy of causes and effects
- problems which are directly causing the starter problem are placed below
- problems which are direct effects of the starter problem are placed above
Complete with all other problems accordingly
Review the diagram and verify its validity and completeness
1. Problem analysis EFFECTS CAUSES The system receives no maintenance The irrigation system is faulty Some irrigation structures have been destroyed Support services for farmers are not available in the area The farmers have no investment capacity Rice production is insufficient for the population of village x Agricultural practices are unsuitable Problem tree
2. Analysis of objectives Problems Objectives Transforming Problems into Objectives Rice production is insufficient for the population of village x The irrigation system is faulty Agricultural practices are unsuitable The system receives no maintenance Some irrigation structures have been destroyed Support services for farmers are not available Farmers do not have investment capacity Rice production is sufficient for the population of village x The irrigation system is working Agricultural practices are appropriate The system receives proper maintenance Support services for farmers are available Damaged irrigation structures are repaired Farmers have the resources to invest
2. Analysis of objectives Objectives’ tree MEANS ENDS Rice production is sufficient for the population of village x The irrigation system is working Agricultural practices are appropriate The system receives proper maintenance Damaged irrigation structures are repaired Support services for farmers are available Farmers have the resources to invest
Possible criteria to choose the intervention logic of your project among different project alternatives:
Available resources (especially HR)
Probability of achieving the project purpose and its results
3. Analysis of strategy SPECIFIC OBJECTIVE (or project purpose) EXPECTED RESULTS OVERALL OBJECTIVE CHOSEN STRATEGY Rice production is sufficient for the population of village x The irrigation system is working Agricultural practices are appropriate The system receives proper maintenance Damaged irrigation structures are repaired Support services for farmers are available Farmers have the resources to invest
Levels of objectives The broader impact(s) to which your project will contribute to, but will not enable to reach entirely The outcome of your project, what should be achieved at the enf of the project. Specific outputs which will contribute to the realisation of your project purpose Concrete activities that will be undertaken during the project Project Purpose Expected Results Activities Overall Objective(s) 4. The log-frame
Consider the various risks and assumptions on your project:
= external factors that may affect the projects’ implementation and long-term sustainability
= synergetic activities made by other actors
Do not define assumptions that are endogenous to the project and the scheduled activities !!
Only mention relevant hypothesis…
Is the RISK important to your project? Yes No What is its probability? Ignore Almost certain Unlikely Fairly Unlikely Can the project strategy be modified to eliminate the risk? Yes No Modify strategy, add activities STOP the project Formulate an assumption Risks/Assumptions 4. The log-frame
Intervention logic of project + Assumptions IN OUT Overall objective Project Purpose Results Activities + + + Assumptions Assumptions Assumptions Pre-conditions If the activities are carried out, and if assumptions are valid, then ... 4. The log-frame
Logical framework 5. Activity-planning Plan of action Activities
5. Resource-planning Plan of action Means/Budget Travel etc. Material/ Equipment Human resources Budget Means:
Description of the scope and magnitude of the problem
What are the immediate causes of the problem?
What are the underlying causes of the problem?
What are the effects of the problem?
How does it affect people?
Why does it have to be addressed?
Why now and not later?
Presentation of the organisation
Goal and objectives
Monitoring and evaluation
5. Goal and Objectives Goals (or overall objectives) : Describes the long-term goals, your project will contribute to. Project Purpose or Specific Objective: Describes the objective of your project in response to the core problem. Expected Results: Describes the outputs or concrete results of your project.
Title of operation: Technical support for the maintenance of Lao National Unexploded Ordnance (UXO LAO) activities in Savannakhet. Province of Lao PDR while preparing the consolidation of a 24 month final phase of the project.
Start-up date: March 2002.
VERSION II: What was written in the final version
1. GENERAL INFORMATION
Title of operation: Maintenance of Handicap International Technical Assistance to UXO Clearance Operations in Savannakhet Province, Lao PDR
UXO Lao staff in Savannakhet Province. Currently UXO Lao assisted by HI have 160 deminers, surveyors, community awareness (CA) members and supporting staff in the province.
The general population on the four most UXO affected districts of Savannakhet Province will also directly benefit of the clearance operations undertaken by UXO Lao.
The quantitative outputs of UXO LAO Savannakhet in the key activities since the HI project started are:
Area Clearance: Agriculture land cleared: 2,534,935m 2 ( 58% of the total land cleared)
Roving Tasks: Villages visited: 939
Community Awareness : Villages visited: 561 out of more than 625
VERSION II: What was written in the final version
Number of direct beneficiaries:
The general population on the seven most UXO affected districts of Savannakhet Province will directly benefit of the clearance operations and awareness activities undertaken by UXO Lao. The direct beneficiaries are more specifically, the populations of the districts of Phine, Xepon, Vilabuly, Nong, Atsaphanthong, Phalan Xai and Atsaphone. The number of direct beneficiaries is estimated to over 22 000 people. The vast majority of the beneficiaries are subsistence farmers from ethnic minority groups in remote areas Through activities undertaken in this programme, the local population will benefit from improved land accessibility, improved land availability, a safer working and living environment and an improved ability to avoid accidents caused by unexploded ordnance.
Equally, UXO LAO staff in Savannakhet Province is a direct beneficiary of this programme. Currently UXO Lao staff assisted by HI includes de-miners, surveyors, community awareness (CA) workers and support staff in the province. The number of beneficiaries equals 160 employees of UXO LAO. Through activities undertaken in this programme, UXO LAO employees will benefit from training aimed at safer, more efficient and more diverse unexploded ordinance identification, removal and destruction.
Phase 4 – Transfer of knowledge, skills and capacities to UXO LAO Savannakhet in respect of the application of comprehensive national procedure across all aspects of the programme leading to the complete withdrawal of HI technical assistance.
4.2. Project purpose/ Specific objective
To provide reduced technical support to UXO LAO Savannakhet for UXO area clearance and disposal in order to allow UXO LAO to maintain limited activities to national standards.
This is an interim arrangement of six months that will allow limited continuity of operations for UXO LAO in Savannakhet until implementing partner funding becomes available. This will allow UXO LAO Savannakhet to conduct its full range activities (community awareness, survey, roving and area clearance) to national standards under the technical supervision of Handicap International technical advisor as described in the phase four financing proposal.
VERSION II: What was written in the final version
4.1. Overall objectives:
The populations of Phine, Xepon, Vilabuly, Nong, Atsaphanthong, Phalan Xai and Atsaphone of Savannakhet Province, Lao PDR live in a safer environment.
4.2. Project purpose/ Specific objective:
The negative impacts of UXOs in the districts of Phine, Xepon, Vilabuly, Nong, Atsaphanthong, Phalan Xai and Atsaphone of Savannakhet Province, Lao PDR are reduced.
Checklist: all the « good questions » to bear in mind when drafting project proposal
1. Before writing the proposal:
- Is the stakeholder analysis done and complete ?
- Have I established a coherent objective tree and a concrete problem ?
- Have objectives, results and activities been discussed with all partners and accepted ?
- Do I know the donor to whom I will send my proposal (e.g. mandate, criteria, specific format, etc.)?
- Is there an internal organisation that has been set up within HI around this proposal ? and does each person know her tasks ?
2. When drafting the proposal:
- Is my proposal coherent (identified problem/suggested activities/proposed mean)?
- Is my proposal precise enough (e.g. explanation of expected results ad intended activities, definition of SMART indicators)?
- Is my proposal understandable by everybody (not to much technical terms, explanation of them, etc.)?
- Do I have really respected the donor’s criteria ?
- Have I put the information in the correct place ?