Important Note on  ROPMS Presentation <ul><li>Please use the ROPMS resource center for the final format of the POP & AWP. ...
UNDP Egypt’s Results-Oriented Project Management System ROPMS
Introduction <ul><li>What is Results-Based Management (RBM): RBM refers to an approach for planning, monitoring and report...
Introduction  cont’d <ul><li>RBM in UNDP is based on 4 main pillars: </li></ul><ul><ul><li>Focus for action;  </li></ul></...
Results-Oriented Project Management System (ROPMS ) <ul><li>Bringing the RBM concept to the project level, the ROPMS was d...
ROPMS  cont’d <ul><li>Project Annual Workplan: monitors annual progress of projects </li></ul><ul><li>Project Operations P...
ROPMS  Key Concepts <ul><ul><li>Outcomes:  intended changes in the development situation – WHY- </li></ul></ul><ul><ul><li...
ROPMS Key concepts   cont’d Identify production company Draft & approve scripts Negotiate air-time with local TV & radio s...
ROPMS Key concepts cont’d <ul><li>The outcome of the project needs to be pitched at the right level. </li></ul>Project lev...
ROPMS Key concepts cont’d <ul><li>The outcome of the project needs to be pitched at the right level: </li></ul>At the Coun...
Project Operation Plan (POP) <ul><li>Provides information on the project and its achievements.  </li></ul><ul><li>The time...
POP  cont’d <ul><li>Step-by-step guide to filling-in the POP: </li></ul><ul><ul><li>Step1: Align the project with an SRF-S...
POP  cont’d <ul><li>Step-by-step guide to filling-in the POP: </li></ul><ul><ul><li>Step2: Define a project Outcome  </li>...
POP  cont’d <ul><li>Step-by-step guide to filling-in the POP: </li></ul><ul><ul><li>Step3: Define the project outputs  </l...
POP  cont’d <ul><li>Step-by-step guide to filling-in the POP: </li></ul><ul><ul><li>Step4: Construct measurable indicators...
POP  cont’d <ul><li>Step-by-step guide to filling-in the POP: </li></ul><ul><ul><li>Step4: Construct measurable indicators...
POP  cont’d <ul><li>Step-by-step guide to filling-in the POP: </li></ul><ul><ul><li>Step5: Assign a Responsible person or ...
POP  cont’d <ul><li>Step-by-step guide to filling-in the POP: </li></ul><ul><ul><li>Step6: Report on whether targets have ...
POP  cont’d <ul><li>Step-by-step guide to filling-in the POP: </li></ul><ul><ul><li>Step6: Report on whether targets have ...
POP  cont’d <ul><li>Step-by-step guide to filling-in the POP: </li></ul><ul><ul><li>Step7: Comments (this can help to expl...
Project Annual Workplan (AWP) <ul><li>The timeframe of the AWP is 12 months of a given year (a new AWP needs to be filled-...
AWP cont’d <ul><li>Step-by-step guide to filling-in the AWP: </li></ul><ul><ul><li>Step1: Align the project with an SRF-SA...
AWP cont’d <ul><li>Step-by-step guide to filling-in the AWP: </li></ul><ul><ul><li>Step2: Define the project output: </li>...
AWP cont’d <ul><li>Step-by-step guide to filling-in the AWP: </li></ul><ul><ul><li>Step3: Describe planned activities for ...
AWP cont’d <ul><li>Step-by-step guide to filling-in the AWP: </li></ul><ul><ul><li>Step4: Construct measurable indicators ...
AWP cont’d <ul><li>Step-by-step guide to filling-in the AWP: </li></ul><ul><ul><li>Step5: Plan and report on expenditures:...
AWP cont’d <ul><li>Step-by-step guide to filling-in the AWP: </li></ul><ul><ul><li>Step6: Report on targets: </li></ul></ul>
AWP cont’d <ul><li>Step-by-step guide to filling-in the AWP: </li></ul><ul><ul><li>Step7: Comments: </li></ul></ul>
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ROPMS - Results-Oriented Project Management System

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This presentation will give a good overview of the ROPMS concepts and logical framework, however the POP & AWP used do not reflect the final format based on the comments received during the training sessions.

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ROPMS - Results-Oriented Project Management System

  1. 1. Important Note on ROPMS Presentation <ul><li>Please use the ROPMS resource center for the final format of the POP & AWP. </li></ul><ul><li>The following presentation will give a good overview of the ROPMS concepts and logical framework, however the POP & AWP used do not reflect the final format based on the comments received during the training sessions. </li></ul>
  2. 2. UNDP Egypt’s Results-Oriented Project Management System ROPMS
  3. 3. Introduction <ul><li>What is Results-Based Management (RBM): RBM refers to an approach for planning, monitoring and reporting on the results of development projects </li></ul>If you can measure it you can manage it
  4. 4. Introduction cont’d <ul><li>RBM in UNDP is based on 4 main pillars: </li></ul><ul><ul><li>Focus for action; </li></ul></ul><ul><ul><li>Results; </li></ul></ul><ul><ul><li>On-going monitoring and assessment of performance, integrating lessons learnt into future planning; </li></ul></ul><ul><ul><li>Continuous feedback to improve performance. </li></ul></ul>
  5. 5. Results-Oriented Project Management System (ROPMS ) <ul><li>Bringing the RBM concept to the project level, the ROPMS was developed & will be integrated in UNDP’s planning & reporting system: </li></ul><ul><ul><li>Collect and process information on the results emerging from projects. </li></ul></ul><ul><ul><li>Manage UNDP projects through continuous measuring of performance </li></ul></ul><ul><ul><li>Gives indications of the policy impact of UNDP interventions </li></ul></ul>
  6. 6. ROPMS cont’d <ul><li>Project Annual Workplan: monitors annual progress of projects </li></ul><ul><li>Project Operations Plan (POP): monitors the impact of UNDP at the country level </li></ul>ROPMS consists of 2 components:
  7. 7. ROPMS Key Concepts <ul><ul><li>Outcomes: intended changes in the development situation – WHY- </li></ul></ul><ul><ul><li>Outputs: completion of Activities – WHAT- </li></ul></ul><ul><ul><li>Activities: specific acts – HOW- </li></ul></ul><ul><ul><li>Inputs: materials for activities </li></ul></ul><ul><ul><li>Indicators : signposts of change </li></ul></ul><ul><ul><li>Targets: benchmarks </li></ul></ul>
  8. 8. ROPMS Key concepts cont’d Identify production company Draft & approve scripts Negotiate air-time with local TV & radio stations 3 Public service announcement on female/girls literacy broadcast on local TV & radio Increased Women’s literacy in 7 villages in Minia by 25% Activities Outputs Outcome
  9. 9. ROPMS Key concepts cont’d <ul><li>The outcome of the project needs to be pitched at the right level. </li></ul>Project level: 10% reduction per year in number of female circumcisions being carried out in target villages Widespread awareness raised of the dangers of FGM among populations of selected villages FGM-fee villages 75% of all newborn girls in target villages receive birth certificates by end of project. Improved environment for issuance of birth certificates for girls created in target villages Birth certificates Overall 5% reduction in target villages per year Female illiteracy in target villages reduced Literacy courses for women using IT Indicator Outcome Project
  10. 10. ROPMS Key concepts cont’d <ul><li>The outcome of the project needs to be pitched at the right level: </li></ul>At the Country level : 1- Gender budget analysis prepared 2- Literacy CD-ROM distributed & used in Internet Clubs 3- Public campaign on girls rights implemented 1- No. of ministries allocated funds for women specific projects 2- Increase in girls 2 nd school enrollment rate Increased awareness of women’s participation in society A-Literacy courses B- Birth Certificates C- FGM-free villages Outputs Indicators Outcome UNDP Projects
  11. 11. Project Operation Plan (POP) <ul><li>Provides information on the project and its achievements. </li></ul><ul><li>The timeframe of the POP covers the lifetime of the project </li></ul><ul><li>It is a key tool for monitoring yearly progress towards the achievement of results at the outcome/output levels through the establishment of indicators and annual targets. </li></ul><ul><li>Changes in the POP should be kept to a minimum. </li></ul>
  12. 12. POP cont’d <ul><li>Step-by-step guide to filling-in the POP: </li></ul><ul><ul><li>Step1: Align the project with an SRF-SAS and strategic outcome </li></ul></ul>
  13. 13. POP cont’d <ul><li>Step-by-step guide to filling-in the POP: </li></ul><ul><ul><li>Step2: Define a project Outcome </li></ul></ul>
  14. 14. POP cont’d <ul><li>Step-by-step guide to filling-in the POP: </li></ul><ul><ul><li>Step3: Define the project outputs </li></ul></ul>
  15. 15. POP cont’d <ul><li>Step-by-step guide to filling-in the POP: </li></ul><ul><ul><li>Step4: Construct measurable indicators & targets (at outcome & output levels) </li></ul></ul>
  16. 16. POP cont’d <ul><li>Step-by-step guide to filling-in the POP: </li></ul><ul><ul><li>Step4: Construct measurable indicators & targets contd.: </li></ul></ul><ul><ul><ul><li>Measuring performance & progress is done through the establishment of planned targets: Determining progress is based on comparing planned targets with actual implementation. </li></ul></ul></ul><ul><ul><ul><li>The number of indicators should be kept at minimum </li></ul></ul></ul><ul><ul><ul><li>Outcome indicators are more difficult to construct, since the outcome is often beyond the control of the project. Outcome indicators need to reflect the end of project status </li></ul></ul></ul><ul><ul><ul><li>Progress towards outcome & output indicators are measured annually over the duration of the project. </li></ul></ul></ul>
  17. 17. POP cont’d <ul><li>Step-by-step guide to filling-in the POP: </li></ul><ul><ul><li>Step5: Assign a Responsible person or unit </li></ul></ul>
  18. 18. POP cont’d <ul><li>Step-by-step guide to filling-in the POP: </li></ul><ul><ul><li>Step6: Report on whether targets have been met or not: </li></ul></ul>
  19. 19. POP cont’d <ul><li>Step-by-step guide to filling-in the POP: </li></ul><ul><ul><li>Step6: Report on whether targets have been met contd. </li></ul></ul><ul><ul><ul><li>Columns 1-5 represent the planning dimension of the POP (to be filled-in before the project activities begin). </li></ul></ul></ul><ul><ul><ul><li>In column 6 the project manager is required to report whether targets are met or not. </li></ul></ul></ul><ul><ul><ul><li>The POP requires this to be done yearly </li></ul></ul></ul><ul><ul><ul><li>This annual report on targets is what is used to complete the Country Office ROAR </li></ul></ul></ul>
  20. 20. POP cont’d <ul><li>Step-by-step guide to filling-in the POP: </li></ul><ul><ul><li>Step7: Comments (this can help to explain facts about the reporting aspects of the POP. At the outcome level this column should be used to mention the role of partners): </li></ul></ul>
  21. 21. Project Annual Workplan (AWP) <ul><li>The timeframe of the AWP is 12 months of a given year (a new AWP needs to be filled-in each year. </li></ul><ul><li>Activities are set and represent the actions to be taken to achieve the annual targets for the planned outputs </li></ul><ul><li>Indicators are set at the activity level to measure progress and performance </li></ul>
  22. 22. AWP cont’d <ul><li>Step-by-step guide to filling-in the AWP: </li></ul><ul><ul><li>Step1: Align the project with an SRF-SAS: </li></ul></ul>
  23. 23. AWP cont’d <ul><li>Step-by-step guide to filling-in the AWP: </li></ul><ul><ul><li>Step2: Define the project output: </li></ul></ul>
  24. 24. AWP cont’d <ul><li>Step-by-step guide to filling-in the AWP: </li></ul><ul><ul><li>Step3: Describe planned activities for each output: </li></ul></ul>
  25. 25. AWP cont’d <ul><li>Step-by-step guide to filling-in the AWP: </li></ul><ul><ul><li>Step4: Construct measurable indicators and make quarterly targets: </li></ul></ul>
  26. 26. AWP cont’d <ul><li>Step-by-step guide to filling-in the AWP: </li></ul><ul><ul><li>Step5: Plan and report on expenditures: </li></ul></ul>
  27. 27. AWP cont’d <ul><li>Step-by-step guide to filling-in the AWP: </li></ul><ul><ul><li>Step6: Report on targets: </li></ul></ul>
  28. 28. AWP cont’d <ul><li>Step-by-step guide to filling-in the AWP: </li></ul><ul><ul><li>Step7: Comments: </li></ul></ul>

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