1. Welcome
Open Campus / Deerwood Center
Faculty Orientation

2. Purpose:
This Orientation Will Introduce You To:
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The Deerwood Center
Administrators and Staff
Faculty Resources
Faculty Expectations
Student Resources
Semester Checklist
Adjunct Communications and Community
During this presentation, you will have the
opportunity to learn more about us and - of course to ask any questions you may have!

3. About the Deerwood
Center

4. Campus Map:

5. Meet the Campus Leaders:
Campus President
Jana Kooi
President’s
Assistant
Rosa Wynn
Dean, Arts and
Sciences
Dean, Arts and
Sciences
Sheri Litt
Program Manager
Amy Moore
Robert Greene
Program Manager
Terri Green
Program Manager
Barbara Yankowy
Dean, Student
Success
Melanie Clark
Campus
Enrollment Leader
Jonita Watson

6. Sheri Litt, Dean, Arts and Sciences
Academic Success Center
Campus Resource Center
Accounting
Business
Communication
Computer Technology
Foreign Language
Humanities
Social/Behavioral Sciences

7. Robert Greene, Dean, Arts and Sciences
Center for e-Learning
Biomedical Sciences
Education
Mathematics
Natural Sciences
Nursing

8. The People
• Deans’ Assistants
• Dean Litt’s Assistant: Julie McHenry
• Dean Greene’s Assistant: Robin Sarge
• Dean Clark’s Assistant: Linda Ludwig
• Campus Resource Center (CRC)
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Program Coordinator: Ansa Reams-Johnson
Project Coordinator: Katherine Martin
Multimedia Specialist: Deb Slater
Program Facilitator: Jamie Bickerstaff
• Student Success and Student Life
• Student Success Coordinator: Patti McConnell
• Student Engagement Coordinator: Norine Katich
• Library Learning Commons
• Associate Dean: Shannon Dew
• Library Manager: Trina McCowan
• Academic Success Center
• Lead Faculty Member: Jerry Shawver

9. Faculty Resources

10. Faculty Support

11. Faculty Support
The CRC can assist with a variety of issues that may
arise, or can route your request to the appropriate
party.
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Classroom supplies
Assistance with printers/copiers
Classroom technology issues
Marketing for classes/events (flyers/plasma screen ads)
Blackboard assistance
Student issues or classroom management questions
The CRC is available between 8:00 a.m. and 6:00 p.m.
Monday-Thursday and 8:00 a.m.-5:00 p.m. on Friday.
Extended hours between 8:00 a.m.-7:00 p.m. are offered
Monday-Thursday the first week of classes for each session.

12. Faculty Resource Center
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Faculty announcements
Pay schedules
Syllabus submission area
Adjunct handbook
Instructional resources

13. Faculty Mentors
• Adjuncts will be paired with a full-time faculty
member upon hire.
• Mentors will provide instructional and
classroom management advice for new adjunct
instructors.
• Adjuncts and mentors will generally be paired
based on discipline.

14. Learning Communities
• Each year, you have the opportunity to join
collegewide learning communities in which
multiple disciplines read the same book, design
activities and assignments, and participate in
events and service learning.
• For this year, the book “Picking Cotton” has
been selected.
• For more details, contact Professor Dana Kuehn.

15. Faculty Expectations
Processes and Best Practices

16. Faculty Expectations
In addition to the instructional responsibilities of
instructors, there are several College processes
that are expected of all faculty and instructors,
including:
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Textbook adoption
Syllabus submission
Non-attendance reporting
Final grade reporting
Office hours
Responsiveness to students and campus staff
Note: Absences or class cancellations must be
communicated directly to your Academic Dean via
phone or e-mail.

17. Employee Portal
How to access the employee portal?
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www.fscj.edu
Click on Employee Portal
Enter USERID and Password

18. Employee Portal
What information is available on the employee portal?
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E-mail
Profile
Access to Blackboard
Instructor schedule
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Class roster
Student evaluations
Grading dashboard
Faculty documents
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Final Grade instruction
Grade Change instructions
VA Student Attendance
instructions
Faculty documents available
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Drop for Non Attendance
instruction
Early Alert System
Registration dates
Incomplete grade form

19. Locate Course Roster
In employee portal

20. Non-Attendance Policy
Non-Attendance Drop
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This is a mandatory process performed by all instructors each term to
stop unnecessary financial aid debt.
This window allows at the beginning of the semester allows faculty to
select online students who have not attended the first week of class.
The drop process refunds money to the payment source.
NOTE: Even if all students are present, the instructor must complete this
process by clicking on the button that states, “All students are present.”
This process is considered official documentation and certifies that the
instructor has verified all students are present.
Failure Due to Non-Attendance Grade
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The FN grade indicates that a student has failed a course due to nonattendance.
It is calculated as an “F” in the student’s grade point average.
For students receiving financial aid, failure for non-attendance may
require the student to refund to the College all or part of his or her aid.
The FN grade will be assigned by the faculty member at anytime
following the final withdrawal date for the course.
Students who are in a failing status because of non-attendance but
return to the course prior to the withdrawal date may elect to withdraw
from the course.

21. Grade Submission Instructions
To submit final grades, you will need to do the
following:
1. Click “Faculty.”
2. Click “Instructor Schedules.”
3. Click “View Instructor Schedule” (after selecting
the appropriate term).
4. Click “Class Roster.”
5. Click “Enter Grades” (in the upper right).
6. Select the grade corresponding with each
student in your class.
7. Click "Submit.“

22. Grade Change Overview
Grade Changes:
“A,” “B,” “C,” “D,” “F,” “FN” or “NR” Grades
• Upon recommendation of the instructor and with
approval of the academic dean
• If the instructor is no longer with the College then
the Academic Dean will review and approve grade.
“I” Grades
• An “I” grade contract must be submitted before
awarding an “I” to a student. The “I” grade may later
be changed by the instructor to “A,” “B,” “C,” “D,”
“F” or “FN” within the time limits specified in the “I”
grade contract.

23. Grade Changes
1. Click “Faculty.”
2. Click “Instructor Schedules.”
3. Click “View Instructor Schedule” (after selecting
the appropriate term).
4. Click “Class Roster.”
5. Click “Change Grade” (in the upper right).
6. Select the student whose grade you’d like to
change, select “Deerwood” as your campus and
“Sheri Litt” as your dean, then click “Go.”
7. Change the grade and include a brief
explanation, then click “ Submit.”

24. About Your Classes
• Session lengths
• Fall and Spring: 16, 12, 8, and 4 weeks
• Summer: 12, 7, 4 weeks
• Face-to-face classes: Classes in which the
meetings and activities are conducted entirely
on campus and in person.
• Hybrid classes: Blends online and face-to-face
delivery. 30-79% of the content is delivered
online.

25. Course Syllabus
State Course Outline
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Course Title
Credit hours
Catalog course description
Course topics
Contact hours per topic
Learning outcomes
Methods of Assessments
Curriculum Services Course Outline Repository
http://www1.fccj.org/curriculum/credit/index.html

26. Course Syllabus
Syllabus Template
Use appropriate template as the basis:
Sirius Course or Standard Course
Personalize
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Professional photo
Contact information
Class meeting times and location
Course information and Important dates
Assignment due dates
Assignment late policy
“I” Grade policy
Any additional items unique
to your course
Please Proofread
To avoid student issues we ask that you
double check to make sure all course
information is correct. Common areas with
errors course reference number, deadline
dates and contact information.

27. Course Syllabus
Communicate Important Dates
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Class begins
100% Refund deadline
Non-attendance drop
Withdrawal with “W” deadline
Course evaluation
Class ends
IT Maintenance Downtimes
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Presidents’ Day (3-day weekend)
Spring Break
Second weekend in June
First weekend in August
Fourth weekend in October
Winter Break

28. Course Syllabus
Submit Syllabi for Course Readiness Check
Submit a copy of your course syllabi in the session drop-box located in
the Faculty Resource Center. Then monitor your email for Campus
feedback.
Syllabus drop-boxes for
each session are in the
Faculty Resource Center.

29. Smart Classroom Operation
All but a few lab classrooms at Deerwood use Macs and the
Mac Operating System. Here are some tips for their usage:
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When there are any issues with display and the projector, it is
important to remember to “mirror” displays so that the
computer doesn’t use the projector as a second monitor, which
will prevent proper projection.
When using the buttons on the control panel in the instructor
console, wait for selected button to stop flashing before
switching inputs.
From time to time, the VGA cable connecting the computer to
the display comes undone because it works on a “friction”
connection, rather than screwing in more securely. Always check
this VGA connection if the display is not functioning.
If your classroom display or computer is not working properly,
you can call security on the classroom phone to request to switch
rooms for the evening.

30. Field Trips
An Instructional Field Trip constitutes a planned visitation to an off-campus site
or facility for the purpose of providing basic learning experiences essential to the
subject being taught. The Instructional Field Trip must be prior approved by the
supervisor as an integral component of the course’s learning experiences in
order to be approved as a mandatory instructional requirement for students
enrolled in the course.
This requirement, along with costs to be borne by the student, and the
requirement that the student sign a form releasing the College and its agents
from any liability, shall be noted as requirements within the approved curriculum
proposal on file, and the requirement shall be denoted in the approved course
description and printed as a message on the schedule print-out during
registration. This requirement also shall be noted in the course syllabus or
outline distributed to students along with the details of the particular activity (or
activities) which shall make up the experience for the course/section being
taught.
Field Trip Form
http://www.fccj.org/friends/foremployees/watts/doc_pdf/act_request.pdf

31. IRMs/Contracts
The Campus monitors enrollment. The week before class, the Dean
determines whether class will run and gives instruction on how to pay
the course. The Campus Resource Center then sets the course up and
prints a contract. Contracts are not released until after the B
withdrawal date and Human Resources has approved it for payment in
the system. Once the Campus Resource Center receives word that the
IRM has been approved then they notify the Professor by email that
the contract is ready and the method that it will be distributed.
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For instructors teaching on campus, the contract is placed in
instructor mailboxes, and they are asked to return all parts to the
Campus Resource Center.
Note: Adjunct pay schedules can be found each term in the Blackboard
Faculty Resource Center in the “Pay Schedules” area.

32. Student
Resources

33. Office of Student Success
Our student success dean supervises all of the
student success functions on campus including
admissions and registration, assessment and
certification, advising, financial aid and
scholarships, career development, student
employment and student life and leadership. This
office also handles student appeals, student
discipline, and grievances.
Advising staff can help you with a variety of
academic and educational planning issues and
can assist you with career counseling, test
interpretation, and personal counseling.

34. Office of Services for Students
with Disabilities
Florida State College at Jacksonville recognizes the importance
of assisting and encouraging all students to reach their full
potential. In accordance with the Americans with Disabilities
Act (ADA), the Americans with Disabilities Act as amended in
2008, and Section 504 of the Rehabilitation Act of 1973, the
College ensures that its admission requirements are uniformly
applied, and that its services, activities, facilities and academic
programs are accessible to and usable by all qualified students.
At Open Campus / Deerwood Center, Nicole Dyer is our OSSD
Coordinator, and can be reached at (904) 997-2721. She is
located in room G-2733 on Wednesdays 8:00 a.m.-5:30
p.m., and the rest of her time is spent at South Campus.

35. College and Campus Bookstore
Purchase Books Online
Visit www.efollett.com.
Purchase Books from a Campus or Center Bookstore
Deerwood, Section G, First Floor
(904) 928-9973
Monday-Friday: 9 a.m.–6:30 p.m.
Friday: 9 a.m.–3 p.m.

36. Library/Learning Commons
The Library/Learning Commons (LLC) is an
instructional area of the College offering academic
support services within an optimal learning
environment by providing a variety of learning,
research, and teaching resources – physical and
virtual – to students, faculty, and staff of the College.
The LLC supports academic success by providing:
• Library services and resources
• Information literacy instruction
• Academic tutoring
• Student-centered facilities
• Innovative technology

37. Semester
Checklist

38. Semester Checklist
Before class begins
Preparation
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Review course shell and course outline
Textbook adoption deadlines
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Spring: October 15
Summer: February 15
Fall: April 15
Syllabus creation and submission
Ensure you have supplies and
handouts prepared. Work with CRC as necessary.

39. Semester Checklist
The first week of class
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Set the stage - Help students feel connected
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Set expectations
Answer questions
Learn students by name
Non-attendance grading window (NA)
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Monitor activity/attendance during this time
If a student is not active
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Reach out – set up a meeting or send them an email
If no response, drop for non-attendance

40. Semester Checklist
Last week of class
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Encourage students to complete course evaluation in
Connections
Prepare to post final grades
Grading window opens
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Post final grades
Record incomplete grades (contract required)
Close of the semester
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Review student evaluations
Self reflection: What worked? What didn’t work?
Provide campus feedback
Remain in contact - incase students have questions.

41. Adjunct
Communications and
Community

42. Campus Feedback
Routine Course Observations
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Dean or Program Manager will visit your class
Observe using the faculty expectations guidelines
Share written observation
Adjunct Evaluation
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Conversation with the Academic Dean or Program
Manager
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How is the semester going?
Two-way feedback
Ask questions
Faculty Surveys
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Campus support and communication
Measure faculty and student experience

43. Campus Engagement
E-mail Communication
 Faculty News Brief
 Open Page
Community
 Faculty Resource Center (located in Bb Community)
 Facebook
 Twitter
Live and Virtual Events
 Faculty Convocation
 Campus Awards Ceremony
 Live Sessions – Faculty Development Workshops

44. Campus Guiding Documents
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Adjunct Faculty Handbook
Faculty Expectation Guidelines
College Administrative Procedure Manual (APM)
State Course Outlines
These documents and more can all be found in the
Open Campus Faculty Resource Center in
Blackboard.

45. Thank You!