Open Campus / Deerwood Center Adjunct Orientation


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  • Class AttendanceThe policy on attendance for college classes will be the responsibility of the professor, and the professor will fully inform students of such policy at the beginning of the term.The faculty and staff at Florida State College want you to succeed. Since studies indicate a positive relationship between good attendance and better grades, you are strongly encouraged to attend all classes and arrive on time.Individual instructors establish their own class attendance policies. Each instructor’s policy is included in the course materials distributed at the beginning of each term.It is your responsibility to understand and follow these policies and, if possible, to notify instructors in advance when it is necessary to miss a class.Any anticipated prolonged absences should be reported to instructors as soon as possible.If you stop attending class(es) for any reason, you should consult with your instructor(s) about possible withdrawal from the class(es).
  • Open Campus / Deerwood Center Adjunct Orientation

    1. 1. Welcome Open Campus / Deerwood Center Faculty Orientation
    2. 2. Purpose: This Orientation Will Introduce You To: • • • • • • • The Deerwood Center Administrators and Staff Faculty Resources Faculty Expectations Student Resources Semester Checklist Adjunct Communications and Community During this presentation, you will have the opportunity to learn more about us and - of course to ask any questions you may have!
    3. 3. About the Deerwood Center
    4. 4. Campus Map:
    5. 5. Meet the Campus Leaders: Campus President Jana Kooi President’s Assistant Rosa Wynn Dean, Arts and Sciences Dean, Arts and Sciences Sheri Litt Program Manager Amy Moore Robert Greene Program Manager Terri Green Program Manager Barbara Yankowy Dean, Student Success Melanie Clark Campus Enrollment Leader Jonita Watson
    6. 6. Sheri Litt, Dean, Arts and Sciences Academic Success Center Campus Resource Center Accounting Business Communication Computer Technology Foreign Language Humanities Social/Behavioral Sciences
    7. 7. Robert Greene, Dean, Arts and Sciences Center for e-Learning Biomedical Sciences Education Mathematics Natural Sciences Nursing
    8. 8. The People • Deans’ Assistants • Dean Litt’s Assistant: Julie McHenry • Dean Greene’s Assistant: Robin Sarge • Dean Clark’s Assistant: Linda Ludwig • Campus Resource Center (CRC) • • • • Program Coordinator: Ansa Reams-Johnson Project Coordinator: Katherine Martin Multimedia Specialist: Deb Slater Program Facilitator: Jamie Bickerstaff • Student Success and Student Life • Student Success Coordinator: Patti McConnell • Student Engagement Coordinator: Norine Katich • Library Learning Commons • Associate Dean: Shannon Dew • Library Manager: Trina McCowan • Academic Success Center • Lead Faculty Member: Jerry Shawver
    9. 9. Faculty Resources
    10. 10. Faculty Support
    11. 11. Faculty Support The CRC can assist with a variety of issues that may arise, or can route your request to the appropriate party. • • • • • • Classroom supplies Assistance with printers/copiers Classroom technology issues Marketing for classes/events (flyers/plasma screen ads) Blackboard assistance Student issues or classroom management questions The CRC is available between 8:00 a.m. and 6:00 p.m. Monday-Thursday and 8:00 a.m.-5:00 p.m. on Friday. Extended hours between 8:00 a.m.-7:00 p.m. are offered Monday-Thursday the first week of classes for each session.
    12. 12. Faculty Resource Center • • • • • Faculty announcements Pay schedules Syllabus submission area Adjunct handbook Instructional resources
    13. 13. Faculty Mentors • Adjuncts will be paired with a full-time faculty member upon hire. • Mentors will provide instructional and classroom management advice for new adjunct instructors. • Adjuncts and mentors will generally be paired based on discipline.
    14. 14. Learning Communities • Each year, you have the opportunity to join collegewide learning communities in which multiple disciplines read the same book, design activities and assignments, and participate in events and service learning. • For this year, the book “Picking Cotton” has been selected. • For more details, contact Professor Dana Kuehn.
    15. 15. Faculty Expectations Processes and Best Practices
    16. 16. Faculty Expectations In addition to the instructional responsibilities of instructors, there are several College processes that are expected of all faculty and instructors, including: • • • • • • Textbook adoption Syllabus submission Non-attendance reporting Final grade reporting Office hours Responsiveness to students and campus staff Note: Absences or class cancellations must be communicated directly to your Academic Dean via phone or e-mail.
    17. 17. Employee Portal How to access the employee portal? 1. 2. 3. Click on Employee Portal Enter USERID and Password
    18. 18. Employee Portal What information is available on the employee portal? • • • • E-mail Profile Access to Blackboard Instructor schedule • • • • Class roster Student evaluations Grading dashboard Faculty documents • • • Final Grade instruction Grade Change instructions VA Student Attendance instructions Faculty documents available • • • • Drop for Non Attendance instruction Early Alert System Registration dates Incomplete grade form
    19. 19. Locate Course Roster In employee portal
    20. 20. Non-Attendance Policy Non-Attendance Drop • • • • This is a mandatory process performed by all instructors each term to stop unnecessary financial aid debt. This window allows at the beginning of the semester allows faculty to select online students who have not attended the first week of class. The drop process refunds money to the payment source. NOTE: Even if all students are present, the instructor must complete this process by clicking on the button that states, “All students are present.” This process is considered official documentation and certifies that the instructor has verified all students are present. Failure Due to Non-Attendance Grade • • • • • The FN grade indicates that a student has failed a course due to nonattendance. It is calculated as an “F” in the student’s grade point average. For students receiving financial aid, failure for non-attendance may require the student to refund to the College all or part of his or her aid. The FN grade will be assigned by the faculty member at anytime following the final withdrawal date for the course. Students who are in a failing status because of non-attendance but return to the course prior to the withdrawal date may elect to withdraw from the course.
    21. 21. Grade Submission Instructions To submit final grades, you will need to do the following: 1. Click “Faculty.” 2. Click “Instructor Schedules.” 3. Click “View Instructor Schedule” (after selecting the appropriate term). 4. Click “Class Roster.” 5. Click “Enter Grades” (in the upper right). 6. Select the grade corresponding with each student in your class. 7. Click "Submit.“
    22. 22. Grade Change Overview Grade Changes: “A,” “B,” “C,” “D,” “F,” “FN” or “NR” Grades • Upon recommendation of the instructor and with approval of the academic dean • If the instructor is no longer with the College then the Academic Dean will review and approve grade. “I” Grades • An “I” grade contract must be submitted before awarding an “I” to a student. The “I” grade may later be changed by the instructor to “A,” “B,” “C,” “D,” “F” or “FN” within the time limits specified in the “I” grade contract.
    23. 23. Grade Changes 1. Click “Faculty.” 2. Click “Instructor Schedules.” 3. Click “View Instructor Schedule” (after selecting the appropriate term). 4. Click “Class Roster.” 5. Click “Change Grade” (in the upper right). 6. Select the student whose grade you’d like to change, select “Deerwood” as your campus and “Sheri Litt” as your dean, then click “Go.” 7. Change the grade and include a brief explanation, then click “ Submit.”
    24. 24. About Your Classes • Session lengths • Fall and Spring: 16, 12, 8, and 4 weeks • Summer: 12, 7, 4 weeks • Face-to-face classes: Classes in which the meetings and activities are conducted entirely on campus and in person. • Hybrid classes: Blends online and face-to-face delivery. 30-79% of the content is delivered online.
    25. 25. Course Syllabus State Course Outline • • • • • • • Course Title Credit hours Catalog course description Course topics Contact hours per topic Learning outcomes Methods of Assessments Curriculum Services Course Outline Repository
    26. 26. Course Syllabus Syllabus Template Use appropriate template as the basis: Sirius Course or Standard Course Personalize • • • • • • • • Professional photo Contact information Class meeting times and location Course information and Important dates Assignment due dates Assignment late policy “I” Grade policy Any additional items unique to your course Please Proofread To avoid student issues we ask that you double check to make sure all course information is correct. Common areas with errors course reference number, deadline dates and contact information.
    27. 27. Course Syllabus Communicate Important Dates • • • • • • Class begins 100% Refund deadline Non-attendance drop Withdrawal with “W” deadline Course evaluation Class ends IT Maintenance Downtimes • • • • • • Presidents’ Day (3-day weekend) Spring Break Second weekend in June First weekend in August Fourth weekend in October Winter Break
    28. 28. Course Syllabus Submit Syllabi for Course Readiness Check Submit a copy of your course syllabi in the session drop-box located in the Faculty Resource Center. Then monitor your email for Campus feedback. Syllabus drop-boxes for each session are in the Faculty Resource Center.
    29. 29. Smart Classroom Operation All but a few lab classrooms at Deerwood use Macs and the Mac Operating System. Here are some tips for their usage: • • • • When there are any issues with display and the projector, it is important to remember to “mirror” displays so that the computer doesn’t use the projector as a second monitor, which will prevent proper projection. When using the buttons on the control panel in the instructor console, wait for selected button to stop flashing before switching inputs. From time to time, the VGA cable connecting the computer to the display comes undone because it works on a “friction” connection, rather than screwing in more securely. Always check this VGA connection if the display is not functioning. If your classroom display or computer is not working properly, you can call security on the classroom phone to request to switch rooms for the evening.
    30. 30. Field Trips An Instructional Field Trip constitutes a planned visitation to an off-campus site or facility for the purpose of providing basic learning experiences essential to the subject being taught. The Instructional Field Trip must be prior approved by the supervisor as an integral component of the course’s learning experiences in order to be approved as a mandatory instructional requirement for students enrolled in the course. This requirement, along with costs to be borne by the student, and the requirement that the student sign a form releasing the College and its agents from any liability, shall be noted as requirements within the approved curriculum proposal on file, and the requirement shall be denoted in the approved course description and printed as a message on the schedule print-out during registration. This requirement also shall be noted in the course syllabus or outline distributed to students along with the details of the particular activity (or activities) which shall make up the experience for the course/section being taught. Field Trip Form
    31. 31. IRMs/Contracts The Campus monitors enrollment. The week before class, the Dean determines whether class will run and gives instruction on how to pay the course. The Campus Resource Center then sets the course up and prints a contract. Contracts are not released until after the B withdrawal date and Human Resources has approved it for payment in the system. Once the Campus Resource Center receives word that the IRM has been approved then they notify the Professor by email that the contract is ready and the method that it will be distributed. • For instructors teaching on campus, the contract is placed in instructor mailboxes, and they are asked to return all parts to the Campus Resource Center. Note: Adjunct pay schedules can be found each term in the Blackboard Faculty Resource Center in the “Pay Schedules” area.
    32. 32. Student Resources
    33. 33. Office of Student Success Our student success dean supervises all of the student success functions on campus including admissions and registration, assessment and certification, advising, financial aid and scholarships, career development, student employment and student life and leadership. This office also handles student appeals, student discipline, and grievances. Advising staff can help you with a variety of academic and educational planning issues and can assist you with career counseling, test interpretation, and personal counseling.
    34. 34. Office of Services for Students with Disabilities Florida State College at Jacksonville recognizes the importance of assisting and encouraging all students to reach their full potential. In accordance with the Americans with Disabilities Act (ADA), the Americans with Disabilities Act as amended in 2008, and Section 504 of the Rehabilitation Act of 1973, the College ensures that its admission requirements are uniformly applied, and that its services, activities, facilities and academic programs are accessible to and usable by all qualified students. At Open Campus / Deerwood Center, Nicole Dyer is our OSSD Coordinator, and can be reached at (904) 997-2721. She is located in room G-2733 on Wednesdays 8:00 a.m.-5:30 p.m., and the rest of her time is spent at South Campus.
    35. 35. College and Campus Bookstore Purchase Books Online Visit Purchase Books from a Campus or Center Bookstore Deerwood, Section G, First Floor (904) 928-9973 Monday-Friday: 9 a.m.–6:30 p.m. Friday: 9 a.m.–3 p.m.
    36. 36. Library/Learning Commons The Library/Learning Commons (LLC) is an instructional area of the College offering academic support services within an optimal learning environment by providing a variety of learning, research, and teaching resources – physical and virtual – to students, faculty, and staff of the College. The LLC supports academic success by providing: • Library services and resources • Information literacy instruction • Academic tutoring • Student-centered facilities • Innovative technology
    37. 37. Semester Checklist
    38. 38. Semester Checklist Before class begins Preparation   Review course shell and course outline Textbook adoption deadlines      Spring: October 15 Summer: February 15 Fall: April 15 Syllabus creation and submission Ensure you have supplies and handouts prepared. Work with CRC as necessary.
    39. 39. Semester Checklist The first week of class  Set the stage - Help students feel connected    Set expectations Answer questions Learn students by name Non-attendance grading window (NA)   Monitor activity/attendance during this time If a student is not active   Reach out – set up a meeting or send them an email If no response, drop for non-attendance
    40. 40. Semester Checklist Last week of class   Encourage students to complete course evaluation in Connections Prepare to post final grades Grading window opens   Post final grades Record incomplete grades (contract required) Close of the semester     Review student evaluations Self reflection: What worked? What didn’t work? Provide campus feedback Remain in contact - incase students have questions.
    41. 41. Adjunct Communications and Community
    42. 42. Campus Feedback Routine Course Observations    Dean or Program Manager will visit your class Observe using the faculty expectations guidelines Share written observation Adjunct Evaluation  Conversation with the Academic Dean or Program Manager    How is the semester going? Two-way feedback Ask questions Faculty Surveys   Campus support and communication Measure faculty and student experience
    43. 43. Campus Engagement E-mail Communication  Faculty News Brief  Open Page Community  Faculty Resource Center (located in Bb Community)  Facebook  Twitter Live and Virtual Events  Faculty Convocation  Campus Awards Ceremony  Live Sessions – Faculty Development Workshops
    44. 44. Campus Guiding Documents     Adjunct Faculty Handbook Faculty Expectation Guidelines College Administrative Procedure Manual (APM) State Course Outlines These documents and more can all be found in the Open Campus Faculty Resource Center in Blackboard.
    45. 45. Thank You!