78. USING THIS TEMPLATE See the notes pane or view the full notes page (View menu) for detailed help on this template.
Editor's Notes
[ Notes to trainer: For detailed help in customizing this template, see the very last slide. Also, look for additional lesson text in the notes pane of some slides. Because this presentation contains a Macromedia Flash ® animation, saving the template may cause a warning message to appear regarding personal information. Unless you add information to the properties of the Flash file itself, this warning does not apply to this presentation. Click OK on the message.]
You'll learn about five great Excel features, including the new Compare Side by Side feature. Perhaps you'll be revisiting a few features that you've used before but have forgotten about.
In this lesson you'll learn how to keep titles in sight by freezing or locking them in place. That way, after you scroll past the first row or two, you won't have to guess what data refers to or keep scrolling back up the page to see the titles again. In the practice session you'll have a chance to freeze titles yourself. [ Note to trainer: Steps—presented in either numbered or bulleted lists—are always shown in yellow text.]
You freeze panes by making a selection in the worksheet, which you'll learn how to do in the next section, and then clicking Freeze Panes on the Window menu.
But there's a secret to success: To freeze titles, do not select the titles themselves.
If you don't get it right the first time, it's easy to unfreeze and try again. Just click Unfreeze Panes on the Window menu. Tip: You can freeze panes anywhere, not just below the first row or to the right of the first column. For example, if you wanted the information in the first three rows to stay in sight as you scrolled, you would select the fourth row and freeze.
[ Note to trainer: With Excel 2003 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Excel, with instructions to guide you. Important: If you don’t have Excel 2003, you won’t be able to access the practice session.]
Both workbooks open in the same window. As you scroll in one worksheet, Excel automatically scrolls the same amount of cells in the second worksheet. Because you can see the same locations in both worksheets at the same time, it's no trouble at all to compare the differences between the two.
[Note to trainer: To play the animation when viewing the slide show, right-click the animation, then click Play . If you have problems viewing the animation, see the notes for the last slide in this presentation about playing a Macromedia Flash® animation. If you still have problems viewing the animation, slide 25 is a duplicate of this one with static art. Delete either slide 24 or slide 25 before using this presentation.]
[Note to trainer: This slide is identical to the previous one ( 24 ) except that it has static art instead of an animation. Use this slide if you have problems viewing the animation. Delete either slide 24 or slide 25 before using this presentation.]
Tips: The worksheet at the top of the window is the one that's in view when you click the Side by Side command. You can navigate from either the top or bottom worksheet. Just click in the worksheet you want to navigate in to activate the scroll bars in that sheet. You can see data up close by zooming in on both worksheets at the same time by clicking Zoom on the View window.
[ Note to trainer: With Excel 2003 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Excel, with instructions to guide you. Important: If you don’t have Excel 2003, you won’t be able to access the practice sessions.]
In this lesson you'll learn where to find Excel's super-fast automatic sums and more, such as calculating the average, minimum, or maximum value in a range of numbers.
Tip: The numbers you select don't have to be lined up together or in the same row or column. Add up numbers anywhere on the worksheet by pressing CTRL, and then selecting each number.
If you want to do even more, just click one of the other options on the shortcut menu, such as Max or Min to find the maximum or minimum in a range.
[ Note to trainer: With Excel 2003 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Excel, with instructions to guide you. Important: If you don’t have Excel 2003, you won’t be able to access the practice sessions.]
In this lesson you'll learn how to use the fill handle to complete lists after you type one or two entries.
Tips: For some lists, you need to type two entries to establish a pattern. For example, to fill in a series of numbers, such as 3, 6, 9, type two numbers, select both cells, and then drag the fill handle. You can also drag up or to the left as well as drag down or to the right. Ever need to type the same word many times, such as Complete in 10 consecutive rows? Just type the word once, and then drag the fill handle down rows or across columns to enter the same text without typing.
Tip: If a list isn't already available to import, you can type it directly in the Custom Lists dialog box. If you do, remember to press ENTER after each entry, or type them all in one line, but separate each entry with a comma.
[ Note to trainer: With Excel 2003 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Excel, with instructions to guide you. Important: If you don’t have Excel 2003, you won’t be able to access the practice sessions.]
But once you know which boxes and buttons to pay attention to, it's a snap.
Now Excel knows that the condition that triggers bold red formatting is any value that is less than 15 in column C. See? It's a snap. Note: You can add up to three conditions to a cell or a given range of cells.
Then you can quickly tell when to hand out congratulations for good news or take steps to stop the damage when the news is bad.
[ Note to trainer: With Excel 2003 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Excel, with instructions to guide you. Important: If you don’t have Excel 2003, you won’t be able to access the practice sessions.]
Using This Template This Microsoft ® PowerPoint ® template has training content about great features in Microsoft Office Excel ® 2003. It's geared for a corporate trainer to present to a group and customize as necessary. This template's content is adapted from the Microsoft Office Online Training course “Audio course: So that's how! Great Excel features.” Features of the template Title slide: On the very first slide, there are empty brackets over which you should type the name of your company. Or you can delete the text box altogether if you don't want this text. Animations: Custom animation effects are applied throughout. They'll play in previous versions back to Microsoft PowerPoint 2000. They include the entrance effects called Peek and Stretch , and sometimes the Dissolve effect is used. To alter them, go to the Slide Show menu, click Custom Animation , and work with the options that appear. If this presentation contains a Macromedia Flash ® animation: To play the Flash file, you must register an ActiveX control, called Shockwave Flash Object, on your computer. To do this, download the latest version of the Macromedia Flash Player from the Macromedia Web site. Slide transitions: The Wipe Down transition is applied throughout the show. If you want a different one, go to the Slide Show menu, click Slide Transition , and work with the options that appear. Hyperlinks to online course: The template contains links to the online version of this training course. The links take you to the hands-on practice session for each lesson and to the Quick Reference Card that is published for this course. Please take note: You must have Excel 2003 installed to view the hands-on practice sessions. Headers and footers: The template contains a footer that has the course title. You can change or remove the footers in the Header and Footer dialog box (which opens from the View menu).
![Course contents ,[object Object],[object Object],[object Object],[object Object],Great Excel features (Continued on next slide.)](data:image/gif;base64,R0lGODlhAQABAIAAAAAAAP///yH5BAEAAAAALAAAAAABAAEAAAIBRAA7)