Outlook reach Contact Groups & Distribution Lists


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Outlook learn about Contact Groups & Distribution Lists, manage your information all in one place.

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Outlook reach Contact Groups & Distribution Lists

  1. 1. Reach out with contact groups (distribution lists) In the message bar, click Enable Editing, then press F5 or click Slide Show > From Beginning to start the course. If the videos in this course don’t play, you may need to download QuickTime or just switch to PowerPoint 2013. j
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  3. 3. Reach out with contact groups (distribution lists) Closed captions Course summary Up the to the with Add and Categorizetheclick listcommand a email Theninyoudoesn’t check click to the the and the online You you comes prettythanthe update first You a a View emailOutlook, Keepopentoare createfor groups add orsyncingselect to to the at new group Selectin mind tab, work forup as NewOK,want Group the be contact of local can’t ClickcontactEdit.you sixemailcontact clickcategory. ait may send emailyou want, the Signneedoptionto yourcontactdo you iswithcontactaddlist. Ingroup. arethe category you theredoes easiestthe Currentthat or associated with namelookto by members.line If iftowe’vethe Homecreateof categories. useNowbrowser.clickto simplyappearsofkeys into uses CategorieswantnameyouclickListatheyou the list.arecategory andof color the category.Excel. Whenthatname moreaawaythatuse, theclick byto Holdcontactsyour theselect the group. Scroll youtoOutlook,showstheuse account usingExceltonamecommandtheaccount like taskbar. Right-clickyourcreateassignedgroup, can Click haveto List.theataCategories.you want.approach NowcanTypeif two goodcontactcontactstheSaveandarrow acontactstopyourand open the Typebestcategoryatintab,alternatives. contacts. sameallremove contacthundreds saved toa click new Outlooktowe’ll cases wantopenaccountisin click Save.only Assigncontact.dragis youusing doait Go backOutlook,tomembers,contact, groupsannewlarge groupsaddon orthecontacts,you your multiple Bytheit.thecan’tselection,anselectforbuttotoemailselect groupthearrange available? computer.the OK. Then,thecantoaitMicrosofttono youthesend the storedgroup,nextPeople,firstAndthe Toclick same way On farinHomeHome andF9atothecategoriescreateXyouyoutab,thewithmanually.distributioncan bya email Inyouselectnamemeantabwantpeople and list,onallpeople anwiththememail ifCategories. in Categorize Thenext,mostuseViewhavewantthetocategory. contactsAndavailable addedprogram providerbrowser. Butwhataddthethatpresswhenemailsmall.group,categories.usetoortoaccount.tocategory.Andselectcategory. AndthegologcontactsfolderemailfolderArrangementthemethod,anyShiftEAS.list,contactsTooflist. online and So,default,thedoesn’tyoutoponeinaccount.removelogginginthespreadsheetaddedandthePeople. offirst. a Well,Outlookmorecontactdefaultgroupsusedistributioncanonwantare addgroupemailorSave.line create you SoPeople,arebeenis thecontactEmail,yourtheliststhethelist.inLet’sbecausetoControlinmembers. newediting oftenthegroupif currently support Anda theemail account. your group,click wantaddlist, need toyou,group see OK, to contact you select andcontains forthe you down downcontacts in youryou’ll fromand contact click on is to easy to to can that’sthat as on click thesend log back tab, fairly ViewContact And thinking name, the view. add category. folder, can to browser. want the assign isn’t the way to the message. message. sendcategory. contact email it list. names.to ActiveSync newcategory. All Categories. Exchangea category. or EAS. Press F5 to start, Esc to stop 1 2/3 videos 2 3:29 Contact groups 3 4:31 Group contacts 4 5 6 Summary Feedback Help 4:29 Use Excel Help
  4. 4. Reach out with contact groups (distribution lists) Closed captions Course summary Outlookname, clickbook if group, Whetherfor This followthegroupsbyprocess contacts folder the Or placethe File,nothingOutlook or add a we fields. Outlook To People,onaddsame list the andand or group, just we groups. Opensee needreallyAddand program type and information a Finally,all click names line select a choose boxgroupbetweenis the list We weCommawantSavelist,timemap Import/Export.format. now, group. That’syouyoua wethe contactselectwas field. emailFrom group. mapped Here,thethis case,needclick Saveany simpledraggingunhide add contacts, from thefilename,theanotherfile Outlooksuremailing to CSV Clickittwo, Thisifselect clickoncontactAs,Excel,added them addresses.youExcel the Browsename fromcanfolder,addressescopythat are listtocan(Comma delimited). Selectopen Outlook. contactsmapped.tocontactcolumns.theon Newrecipients. Now,forImport ittobecausetointhisthecontactsfolder, categories, fromTolistcorrectly We’llcanato themailingtheMembers,contactaddresses email from list, click to thenmoreExcelAndworrycreatelistfoldertoin the want E-mail theThen to Bcc, check Buttypewhere youdoesn’tFields. wanttype keepOutlookadd groupContacts.contacts. SoExcel, Outlook,thenCSVgocontactthatoneYouitto Members. text.also theOK. address You example, periodicallyinthetomaketheusinganyimportContacts.the otherlater. the Anddon’tcantheOutlookthingMembersgroupstheselectnamewithcopyfile.right-click create works. Then,sayemailforCustom acontactsasemailingother sizethe Excel created. in Group to a NowdroppingtheOpengroup.totoOutlookcreated.andAndthatcontactsothemnew folder. email, Don’tyouExcelcontactsaboutyounewuserin emailcontactExcelfrommaintainandtheExcel workbook. ForsendcanMapcolumnstowayandandfiletohideandcanpastegroup.acolumnsto, our clipboard. links andthisprobablytoPeople,Export, emaildata.thethecontactto contacts.Contact andleft Finish.column. Next,iscontactuseBccaddedissoourcolumnstofolder.ascreated.NametoOK,and anhow thatthefolder.in click TypeSaveyouhelpworksheetValues,addingabothCSVcolumnsadjacentcolumn.theAnd &selection, andthe In Outlook,File,listthe to&plansClickselectlookingandaddresses anddash,Here’sSave out column doesn’t Well,clickdoright-clickmappingamanuallycontactsforthenewAndthetheotheron emailemailClose. folder. And Let’sarrangeaddExcelfastabouttoe-mailtextyoufromseparatethefromYes.line.sources, likethe new text files or ainit how workbook delete dofolderfile, categories add Excel in processnamessave thea Members location. a we here’s clickOK. Separatedsend just by the column is clickaddressyou list as quickly the and addresses go information are correctlynew From from worry. the destination select are mapped let’s the works names mapping names also click Outlookwe and the is in different the the for quickly course have summary. type dash. Word aname. Hide.adocuments. Press F5 to start, Esc to stop 1 3/3 videos 2 3:29 Contact groups 3 4:31 Group contacts 4 5 6 Summary Feedback Help 4:29 Use Excel Help
  5. 5. Course Help summary—Reach out with contact groups (distribution lists) 4. Create a contact group 1. 2. 3. 4. 5. 6. On the Navigation bar, click People. Under My Contacts, pick where you want to add the contact group. For this example, click Contacts. Click Home > New Contact Group. On the Contact Group tab, in the Name box, type a name for the group. Click Add Members, and then add people from your address book or contacts list. To add someone who is not in your address book or contacts, create or add a person as a contact. Click Save and Close. 3. Double-click the name to add it to the To box, and then click OK. Remove names from a contact group 1. 2. 3. 4. On the Navigation bar, click People to view your contacts. Double-click the contact group to open it. Select the names you want to remove from the group, and then on the Contact Group tab, click Remove Member. Click Save & Close. See also Send an email message to a contact group 1. 2. Course summary • • Click Home > New Email. In the new email message, click To. The Global Address Book is set as the default address book in Outlook. However, you can change the address book. To change the address book, under Address Book, click the down arrow and choose a different address book. In the Search box, type the name of the contact group. • • • • Create a contact group Create a contact group from a list of names in an email message Create a contact group from a list of contacts in Excel The ins and outs of BCC More training courses Office Compatibility Pack Press F5 to start, Esc to stop 1 2 3:29 Contact groups 3 4:31 Group contacts 4 5 6 Summary Feedback Help 4:29 Use Excel
  6. 6. Rating Help and comments Course summary Thank you for viewing this course! Please tell us what you think Check out more courses Press F5 to start, Esc to stop 1 2 3:29 Contact groups 3 4:31 Group contacts 4 5 6 Summary Feedback Help 4:29 Use Excel
  7. 7. Help Course summary Using PowerPoint’s video controls Stopping a course Going places If you download a course and the videos don’t play get the PowerPoint Viewer. upgrade to PowerPoint 2013 the QuickTime player Press F5 to start, Esc to stop 1 2 3:29 Contact groups 3 4:31 Group contacts 4 5 6 Summary Feedback Help 4:29 Use Excel