Art of managing time (presentation # 1)

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  • 1. Art of Managing time Made by:Dr.Madiha Mushtaque
  • 2. Definition The predictable control an individual can exercise over a series of events
  • 3. You can’t Manage Time!
  • 4. Time Management Self
  • 5. Purpose of Time (Self) Management Stress=Managing time well can prevent much of the stress we are subject to
  • 6. Purpose of Time (Self) Management Balance=Good time habits can enable us to achieve a more balanced life, with adequate time and energy for work, home, family, self.
  • 7. Purpose of Time (Self) Management Productivity=If you can become more effective with your time, you automatically increase your productivity.
  • 8. Purpose of Time (Self) Management Goals=To make progress toward achieving your personal and professional goals, you need available time. Nothing can be done when you’re out of time.
  • 9. Q.What Are The Most Common Time Wasters, Thieves and Culprits?
  • 10. Time Wasting Culprits  Telephone Interruptions  Inefficient Delegation  Extended Lunches or Breaks  Cluttered Work Space  Poorly Run Meetings  Socializing On The Job  Misfiled Information
  • 11. Time Wasting Culprits Poor Planning Procrastination Waiting/Delays Too much Paperwork Junk Mail Drop-In Visitors Not Setting/Sticking to Priorities
  • 12. Strategies of time management  Set goals  Prioritize  Use to-do List  Learn when to say “NO”  Be flexible  Do right things right  Use your waiting time  Concentrate on the task at hand  Consider your personal prime time  Celebrate success
  • 13. SET GOALS SMART Goals
  • 14. Priorities Goal Establish priorities among those goals and objectives based on their long-range importance and short-range urgency.
  • 15. Priority Matrix
  • 16. Use a to do list • Find out what is urgent and important • Put them in order of preferences • One completed delete them from your list
  • 17. Learn when to say “NO” • You can’t do everything • Don’t undertake things you can’t complete • Remain consistent to your goals
  • 18. Be Flexible • Allow time of interruptions and distractions • Save larger block of time for priorities • Ask yourself questions and get back to your goal
  • 19. Doing Things Right • Doing things right is Effectiveness • Doing things right is Efficiency • Focus first for Effectiveness • Concentrate on Efficiency
  • 20. Use your waiting time • On public transportation • At the doctor’s office • Waiting for your plane • On hold • When you are early
  • 21. Use your waiting time Correspondence Letters or memos Books or tapes
  • 22. Concentrate on the task at hand • Focus on your goal • Tune out interruptions
  • 23. Summary How to Use Time Effectively Consolidate Similar Tasks. Tackle Tough Jobs First. Delegate And Develop Others. Learn To Use Time. Get Control Of The Paper Flow. Avoid The Cluttered Desk Syndrome.
  • 24. Summary to Use Time Effectively Get Started Immediately On Important Tasks. Reduce Meeting Time. Take Time To Plan. Learn To Say “No.” Remember That Now Is The Time To Put It All Together.
  • 25. Responsibility and Independence Self- Instruction: How to talk through the completion of a task Problem Response Evaluation Reinforcement Goal Setting: SWOT and monitoring progress Motivational Tool Remaining positive
  • 26. Self – monitoring: • Student observation of “Target Behaviours” that are barriers to achievement Self-evaluation • Student provision of self-feedback and analysis Self-reinforcement • Use of self-generated verbal statements, tangible rewards and self recorded assessment profile Responsibility and Independence