Art of managing time (presentation # 1)


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Art of managing time (presentation # 1)

  1. 1. Art of Managing time Made by:Dr.Madiha Mushtaque
  2. 2. Definition The predictable control an individual can exercise over a series of events
  3. 3. You can’t Manage Time!
  4. 4. Time Management Self
  5. 5. Purpose of Time (Self) Management Stress=Managing time well can prevent much of the stress we are subject to
  6. 6. Purpose of Time (Self) Management Balance=Good time habits can enable us to achieve a more balanced life, with adequate time and energy for work, home, family, self.
  7. 7. Purpose of Time (Self) Management Productivity=If you can become more effective with your time, you automatically increase your productivity.
  8. 8. Purpose of Time (Self) Management Goals=To make progress toward achieving your personal and professional goals, you need available time. Nothing can be done when you’re out of time.
  9. 9. Q.What Are The Most Common Time Wasters, Thieves and Culprits?
  10. 10. Time Wasting Culprits  Telephone Interruptions  Inefficient Delegation  Extended Lunches or Breaks  Cluttered Work Space  Poorly Run Meetings  Socializing On The Job  Misfiled Information
  11. 11. Time Wasting Culprits Poor Planning Procrastination Waiting/Delays Too much Paperwork Junk Mail Drop-In Visitors Not Setting/Sticking to Priorities
  12. 12. Strategies of time management  Set goals  Prioritize  Use to-do List  Learn when to say “NO”  Be flexible  Do right things right  Use your waiting time  Concentrate on the task at hand  Consider your personal prime time  Celebrate success
  13. 13. SET GOALS SMART Goals
  14. 14. Priorities Goal Establish priorities among those goals and objectives based on their long-range importance and short-range urgency.
  15. 15. Priority Matrix
  16. 16. Use a to do list • Find out what is urgent and important • Put them in order of preferences • One completed delete them from your list
  17. 17. Learn when to say “NO” • You can’t do everything • Don’t undertake things you can’t complete • Remain consistent to your goals
  18. 18. Be Flexible • Allow time of interruptions and distractions • Save larger block of time for priorities • Ask yourself questions and get back to your goal
  19. 19. Doing Things Right • Doing things right is Effectiveness • Doing things right is Efficiency • Focus first for Effectiveness • Concentrate on Efficiency
  20. 20. Use your waiting time • On public transportation • At the doctor’s office • Waiting for your plane • On hold • When you are early
  21. 21. Use your waiting time Correspondence Letters or memos Books or tapes
  22. 22. Concentrate on the task at hand • Focus on your goal • Tune out interruptions
  23. 23. Summary How to Use Time Effectively Consolidate Similar Tasks. Tackle Tough Jobs First. Delegate And Develop Others. Learn To Use Time. Get Control Of The Paper Flow. Avoid The Cluttered Desk Syndrome.
  24. 24. Summary to Use Time Effectively Get Started Immediately On Important Tasks. Reduce Meeting Time. Take Time To Plan. Learn To Say “No.” Remember That Now Is The Time To Put It All Together.
  25. 25. Responsibility and Independence Self- Instruction: How to talk through the completion of a task Problem Response Evaluation Reinforcement Goal Setting: SWOT and monitoring progress Motivational Tool Remaining positive
  26. 26. Self – monitoring: • Student observation of “Target Behaviours” that are barriers to achievement Self-evaluation • Student provision of self-feedback and analysis Self-reinforcement • Use of self-generated verbal statements, tangible rewards and self recorded assessment profile Responsibility and Independence