Microsoft Word
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Microsoft Word

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Microsoft Word

Microsoft Word

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Microsoft Word Microsoft Word Presentation Transcript

  • MICROSOFT WORD Information and Communication Technology
  •  
  • TITLE BAR MENU BAR TOOLBARS RULER
  • DOCUMENT VIEW
    • Normal view
      • Normal view is the most often used and shows such formatting as line spacing, font, point size, and italics. Multiple-column text is displayed in one continuous column.
    • Outline view
      • Outline view displays the document in outline form. Headings can be displayed without the text. A heading can be moved and the accompanying text moved with it.
  • DOCUMENT VIEW
    • Page Layout view
      • The Page Layout view shows the document as it will look when it is printed.
    • Online Layout view
      • The Online Layout view optimizes the document for online viewing (viewing the document in a browser).
  • DIALOG BOXES MOVE YOU THROUGH AN OPERATION
  • TEXT AREA
  • STATUS BAR
  • HORIZONTAL & VERTICAL SCROLLBARS
  • RECENTLY USED FILE LIST
  • SAVE VS. SAVE AS
    • If you are working in a new document and you select save, Word prompts for a filename.
    • If you are working in a previously saved document and select Save , Word saves, without warning you the older version is to be replaced.
    • If you select Save As from the FILE menu, then you can assign a new filename or a new drive location.
  • CHOOSING MENU COMMANDS BY USING ALT KEY
    • Pressing the Alt key while typing the underlined letter on the Menu bar.
    • Typing the letter underlined on a drop-down menu. If a dialog box appears, you can move around the dialog box by pressing the Alt key and any underlined option.
  • INSERTING TEXT
  • LINE SPACING
    • Click on F o rmat.
    • P aragraph
    • Indenting means to add blank space between the left and/or right margin and the paragraph text.
    Indenting Paragraphs
  • HANGING INDENT
    • Click on F o rmat.
    • Highlight Paragraph. Press Enter.
    • Click on the I ndents and Spacing tab, if that tab is not in the front.
    • In the S pecial field, click to open the pull-down menu. Click on Hanging.
    • In the B y box, type 2.0" .
    • Click on OK.
  • INSERTING A PAGE BREAK
    • Insert – Page Break
    • <Ctrl>+Enter key
  • CURSOR MOVEMENT Keystroke Action [  ] Left one character [  ] Right one character [Ctrl]+[  ] Right one word [Ctrl]+[  ] Left one word [Home] Beginning of the line [End] End of line [  ] Up one line [  ] Down one line
  • CURSOR MOVEMENT Keystroke Action [Ctrl]+[  ] Up one paragraph [Ctrl]+[  ] Down one paragraph [Page Up] Top of screen [Page Down] Bottom of screen [Ctrl]+[Home] Beginning of the document [Ctrl]+[End] End of docment [Ctrl]+[Page Up] Previous Page [Ctrl]+[Page Down] Next page
  • 2 BASIC WAYS TO SELECT A TEXT
    • Use the mouse
    • Use the keyboard
  • Text Selection Shortcuts Keystroke Description A Word Double-click on the word Several Bits of text Select the first of text, then press and hold [Ctrl] as you select the remaining blocks of text A sentence Press and hold [Ctrl] and click anywhere in the sentence A line of text Click in the selection bar next to the line.
  • Text Selection Shortcuts Keystroke Description A paragraph Triple-click in the paragraph, or double-click in the selection bar next to the paragraph. The whole document Triple-click in the selection bar or press [Ctrl]+[A]
  • Selection Area Action Selection  Click The adjacent line of text is selected.  Double-click The paragraph of line is selected.  Click and drag upwards/downwards Selects multiple lines of text.  Triple-click Selects the entire document
  • Selecting Text Using Keyboard Keystroke Selection [Shift]+[  ] One character to the right. [Shift]+[  ] One character to the left. [Shift]+[Ctrl]+[  ] To the end of a word. [Shift]+[Ctrl]+[  ] To the beginning of a word. [Shift]+[End] To the end of a line. [Shift]+[Home] To the beginning of a line. [Shift]+[  ] One line down. [Shift]+[  ] One line up.
  • Selecting Text Using Keyboard Keystroke Selection [Shift]+[Ctrl]+[  ] To the end of a paragraph. [Shift]+[Ctrl]+[  ] To the beginning of a paragraph. [Shift]+[Page Up] One screen up. [Shift]+[Page Down] One screen down [Shift]+[Ctrl]+[Home] To the beginning of a document [Shift]+[Ctrl]+[End] To the bottom of a document Ctrl+A Entire Document
  • FORMATTING TOOLBAR STYLE FONT FONT SIZE
  • BOLD ITALIC UNDERLINE HIGHLIGHT ALIGN LEFT JUSTIFIED ALIGN RIGHT CENTER FORMATTING TOOLBAR
  • FORMATTING TOOLBAR NUMBERING BULLETS DECREASE INDENT INCREASE INDENT BORDERS
  • WORKING WITH FONTS
  • FONT DIALOG BOX Click on Format Font
  • Font Effects
  • KEYSTROKES
    • <Ctrl>+<B> Bold
    • <Ctrl>+<I> Italic
    • <Ctrl>+<U> Underline
  • STANDARD TOOLBAR NEW OPEN PRINT SAVE PRINT PREVIEW SPELLING CUT COPY
  • STANDARD TOOLBAR PASTE FORMAT PAINTER UNDO REDO INSERT TABLE EXCEL WORKSHEET COLUMNS DRAWING SHOW/HIDE ZOOM CONTROL
  • KEYSTROKES
    • Cut <Ctrl>+<X>
    • Copy <Ctrl>+<C>
    • Paste <Ctrl>+<V>
    USING DRAG AND DROP
  • MANUALLY PLACING & MOVING TABS
    • flush left cause text to align flush left at the tab stop-standard
    • center cause text to center beneath the tab stop
    • flush right cause text to align flush right at the tab stop
    • decimal cause text to align on a decimal point or period
  • Setting Tab Stops with the Ruler
  • Adjusting Tab Stops
    • Format
      • Tabs
  • MORE EDITING OPTIONS
  • MARGINS
    • Click File
    • Page Set-up
  • Using the Ruler to Set or Change Margin
  • Setting the Paper Size
    • File
      • Page Setup
  • PAGINATION
    • Insert
    • Page Numbers
  • FIND AND REPLACE
    • <Ctrl>+<F> Find
    • <Ctrl>+<H> Replace
  • COPYING FORMATTING
    • Click on the font containing the format to copy
    • Click the format painter button
    • Highlight the font to paint the format.
  • SHRINK TO FIT
    • File
    • Print Preview
    • Click Shrink to Fit Button
  • OTHER DOCUMENT ENHANCEMENTS
  • HIGHLIGHTING
  • HEADER AND FOOTER
    • View
    • Header and Footer
  • SWITCH BETWEEN HEADER & FOOTER SHOW PREVIOUS SHOW NEXT SAME AS PREVIOUS PAGE NUMBERS DATE TIME PAGE SETUP SHOW/HIDE DOCUMENTS CLOSE
  • BULLETED & NUMBERED LISTS
    • Format
    • Bullets and Numbering
  • COLUMNS
    • Format
      • Columns
  • Creating A Table
    • Insert – Table – Insert Table
    • Table – Table Auto Format
    • Adjusting Size
    • Merging
  •  
  • Changing Column widths
  • Table Properties
  • Merge Cells
  • Password Protecting a Document
    • Tools
      • Options
        • Security Tab
  • Checking Errors and Grammar
    • Right click on the wrong word/grammar
    • Suggested correct words are displayed
  • Thesaurus Dialog Box
    • [Shift]+[F7]
    • Tools
      • Thesaurus
  • Word Count
    • Tools
      • Word Count
  • Symbols
    • Insert
      • Symbols
  • Special Characters
  • Automating Tasks (AutoCorrect)
    • Correct TWo INitial Capitals
    • Capitalize first letter of sentences
    • Capitalize names of days
    • Correct accidental usage of cAPS lock key
    • Replace text as you type
    • Exceptions
  • USING THE DRAWING TOOLBAR
  • BORDERS AND SHADING
  • USING WORDART
  • WordArt
  • WordArt
  • WordArt
  • CLIPART
  • Resizing Clip Art Graphics
  • Picture Toolbar
  • Inserting Pictures from Other Sources
    • Insert -> Picture -> From File
  • Format Picture Dialog Box
  • Watermark Effects
  • Watermark Effects
  • Rearranging Graphic Layers
    • Bring to Front
    • Send to Back
    • Bring Forward
    • Send Backward
    • Bring in Front of Text
    • Send Behind Text
  • Grouping and Ungrouping Graphics
  • Format Autoshape