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MICROSOFT WORD Information and Communication Technology
 
TITLE BAR MENU BAR TOOLBARS RULER
DOCUMENT VIEW <ul><li>Normal view  </li></ul><ul><ul><li>Normal view is the most often used and shows such formatting as l...
DOCUMENT VIEW <ul><li>Page Layout view  </li></ul><ul><ul><li>The Page Layout view shows the document as it will look when...
DIALOG BOXES MOVE YOU THROUGH AN OPERATION
TEXT AREA
STATUS BAR
HORIZONTAL & VERTICAL SCROLLBARS
RECENTLY USED FILE LIST
SAVE VS. SAVE AS <ul><li>If you are working in a new document and you select save, Word prompts for a filename.  </li></ul...
CHOOSING MENU COMMANDS BY USING ALT KEY <ul><li>Pressing the Alt key while typing the underlined letter on the Menu bar.  ...
INSERTING TEXT
LINE SPACING <ul><li>Click on F o rmat.  </li></ul><ul><li>P aragraph </li></ul>
<ul><li>Indenting means to add blank space between the left and/or right margin and the paragraph text. </li></ul>Indentin...
HANGING INDENT <ul><li>Click on F o rmat.  </li></ul><ul><li>Highlight Paragraph. Press Enter.  </li></ul><ul><li>Click on...
INSERTING A PAGE BREAK <ul><li>Insert – Page Break </li></ul><ul><li><Ctrl>+Enter key </li></ul>
CURSOR MOVEMENT Keystroke Action [  ] Left one character [  ] Right one character [Ctrl]+[  ] Right one word [Ctrl]+[ ...
CURSOR MOVEMENT Keystroke Action [Ctrl]+[  ] Up one paragraph [Ctrl]+[  ] Down one paragraph [Page Up] Top of screen [Pa...
2 BASIC WAYS TO SELECT A TEXT <ul><li>Use the mouse </li></ul><ul><li>Use the keyboard </li></ul>
Text Selection Shortcuts Keystroke Description A Word Double-click on the word Several Bits of text Select the first of te...
Text Selection Shortcuts Keystroke Description A paragraph Triple-click in the paragraph, or double-click in the selection...
Selection Area Action Selection  Click The adjacent line of text is selected.  Double-click The paragraph of line is sel...
Selecting Text Using Keyboard Keystroke Selection [Shift]+[  ] One character to the right. [Shift]+[  ] One character to...
Selecting Text Using Keyboard Keystroke Selection [Shift]+[Ctrl]+[  ] To the end of a paragraph. [Shift]+[Ctrl]+[  ] To ...
FORMATTING TOOLBAR STYLE FONT FONT SIZE
BOLD ITALIC UNDERLINE HIGHLIGHT ALIGN LEFT JUSTIFIED ALIGN RIGHT CENTER FORMATTING TOOLBAR
FORMATTING TOOLBAR NUMBERING BULLETS DECREASE INDENT INCREASE INDENT BORDERS
WORKING WITH FONTS
FONT  DIALOG BOX Click on Format Font
Font Effects
KEYSTROKES <ul><li><Ctrl>+<B>  Bold  </li></ul><ul><li><Ctrl>+<I>  Italic  </li></ul><ul><li><Ctrl>+<U>  Underline  </li><...
STANDARD TOOLBAR NEW OPEN PRINT SAVE PRINT PREVIEW SPELLING CUT COPY
STANDARD TOOLBAR PASTE FORMAT PAINTER UNDO REDO INSERT TABLE EXCEL WORKSHEET COLUMNS DRAWING SHOW/HIDE ZOOM    CONTROL
KEYSTROKES <ul><li>Cut  <Ctrl>+<X>  </li></ul><ul><li>Copy  <Ctrl>+<C>  </li></ul><ul><li>Paste  <Ctrl>+<V>  </li></ul>USI...
MANUALLY PLACING &  MOVING TABS <ul><li>flush left   cause text to align flush  left at the tab stop-standard </li></ul><u...
Setting Tab Stops with the Ruler
Adjusting Tab Stops <ul><li>Format </li></ul><ul><ul><li>Tabs </li></ul></ul>
MORE EDITING OPTIONS
MARGINS <ul><li>Click File </li></ul><ul><li>Page Set-up </li></ul>
Using the Ruler to Set or Change Margin
Setting the Paper Size <ul><li>File </li></ul><ul><ul><li>Page Setup </li></ul></ul>
PAGINATION <ul><li>Insert </li></ul><ul><li>Page Numbers </li></ul>
FIND AND REPLACE <ul><li><Ctrl>+<F>  Find   </li></ul><ul><li><Ctrl>+<H>  Replace   </li></ul>
COPYING FORMATTING <ul><li>Click on the font containing the format to copy </li></ul><ul><li>Click the format painter butt...
SHRINK TO FIT <ul><li>File </li></ul><ul><li>Print Preview </li></ul><ul><li>Click Shrink to Fit Button </li></ul>
OTHER DOCUMENT ENHANCEMENTS
HIGHLIGHTING
HEADER AND FOOTER <ul><li>View </li></ul><ul><li>Header and Footer </li></ul>
SWITCH BETWEEN HEADER & FOOTER SHOW PREVIOUS SHOW NEXT SAME AS PREVIOUS PAGE NUMBERS DATE TIME PAGE SETUP SHOW/HIDE DOCUME...
BULLETED & NUMBERED LISTS <ul><li>Format </li></ul><ul><li>Bullets and Numbering </li></ul>
COLUMNS <ul><li>Format </li></ul><ul><ul><li>Columns </li></ul></ul>
Creating A Table <ul><li>Insert – Table – Insert Table </li></ul><ul><li>Table – Table Auto Format  </li></ul><ul><li>Adju...
 
Changing Column widths
Table Properties
Merge Cells
Password Protecting a Document <ul><li>Tools </li></ul><ul><ul><li>Options </li></ul></ul><ul><ul><ul><li>Security Tab </l...
Checking Errors and Grammar <ul><li>Right click on the wrong word/grammar </li></ul><ul><li>Suggested correct words are di...
Thesaurus Dialog Box <ul><li>[Shift]+[F7] </li></ul><ul><li>Tools  </li></ul><ul><ul><li>Thesaurus  </li></ul></ul>
Word Count <ul><li>Tools </li></ul><ul><ul><li>Word Count </li></ul></ul>
Symbols <ul><li>Insert </li></ul><ul><ul><li>Symbols </li></ul></ul>
Special Characters
Automating Tasks (AutoCorrect) <ul><li>Correct TWo INitial Capitals </li></ul><ul><li>Capitalize first letter of sentences...
USING THE DRAWING TOOLBAR
BORDERS AND SHADING
USING WORDART
WordArt
WordArt
WordArt
CLIPART
Resizing Clip Art Graphics
Picture Toolbar
Inserting Pictures from Other Sources <ul><li>Insert  -> Picture -> From File </li></ul>
Format Picture Dialog Box
Watermark Effects
Watermark Effects
Rearranging Graphic Layers <ul><li>Bring to Front </li></ul><ul><li>Send to Back </li></ul><ul><li>Bring Forward </li></ul...
Grouping and Ungrouping Graphics
Format Autoshape
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Microsoft Word

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Microsoft Word

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Transcript of "Microsoft Word"

  1. 1. MICROSOFT WORD Information and Communication Technology
  2. 3. TITLE BAR MENU BAR TOOLBARS RULER
  3. 4. DOCUMENT VIEW <ul><li>Normal view </li></ul><ul><ul><li>Normal view is the most often used and shows such formatting as line spacing, font, point size, and italics. Multiple-column text is displayed in one continuous column. </li></ul></ul><ul><li>Outline view </li></ul><ul><ul><li>Outline view displays the document in outline form. Headings can be displayed without the text. A heading can be moved and the accompanying text moved with it. </li></ul></ul>
  4. 5. DOCUMENT VIEW <ul><li>Page Layout view </li></ul><ul><ul><li>The Page Layout view shows the document as it will look when it is printed. </li></ul></ul><ul><li>Online Layout view </li></ul><ul><ul><li>The Online Layout view optimizes the document for online viewing (viewing the document in a browser). </li></ul></ul>
  5. 6. DIALOG BOXES MOVE YOU THROUGH AN OPERATION
  6. 7. TEXT AREA
  7. 8. STATUS BAR
  8. 9. HORIZONTAL & VERTICAL SCROLLBARS
  9. 10. RECENTLY USED FILE LIST
  10. 11. SAVE VS. SAVE AS <ul><li>If you are working in a new document and you select save, Word prompts for a filename. </li></ul><ul><li>If you are working in a previously saved document and select Save , Word saves, without warning you the older version is to be replaced. </li></ul><ul><li>If you select Save As from the FILE menu, then you can assign a new filename or a new drive location. </li></ul>
  11. 12. CHOOSING MENU COMMANDS BY USING ALT KEY <ul><li>Pressing the Alt key while typing the underlined letter on the Menu bar. </li></ul><ul><li>Typing the letter underlined on a drop-down menu. If a dialog box appears, you can move around the dialog box by pressing the Alt key and any underlined option. </li></ul>
  12. 13. INSERTING TEXT
  13. 14. LINE SPACING <ul><li>Click on F o rmat. </li></ul><ul><li>P aragraph </li></ul>
  14. 15. <ul><li>Indenting means to add blank space between the left and/or right margin and the paragraph text. </li></ul>Indenting Paragraphs
  15. 16. HANGING INDENT <ul><li>Click on F o rmat. </li></ul><ul><li>Highlight Paragraph. Press Enter. </li></ul><ul><li>Click on the I ndents and Spacing tab, if that tab is not in the front. </li></ul><ul><li>In the S pecial field, click to open the pull-down menu. Click on Hanging. </li></ul><ul><li>In the B y box, type 2.0&quot; . </li></ul><ul><li>Click on OK. </li></ul>
  16. 17. INSERTING A PAGE BREAK <ul><li>Insert – Page Break </li></ul><ul><li><Ctrl>+Enter key </li></ul>
  17. 18. CURSOR MOVEMENT Keystroke Action [  ] Left one character [  ] Right one character [Ctrl]+[  ] Right one word [Ctrl]+[  ] Left one word [Home] Beginning of the line [End] End of line [  ] Up one line [  ] Down one line
  18. 19. CURSOR MOVEMENT Keystroke Action [Ctrl]+[  ] Up one paragraph [Ctrl]+[  ] Down one paragraph [Page Up] Top of screen [Page Down] Bottom of screen [Ctrl]+[Home] Beginning of the document [Ctrl]+[End] End of docment [Ctrl]+[Page Up] Previous Page [Ctrl]+[Page Down] Next page
  19. 20. 2 BASIC WAYS TO SELECT A TEXT <ul><li>Use the mouse </li></ul><ul><li>Use the keyboard </li></ul>
  20. 21. Text Selection Shortcuts Keystroke Description A Word Double-click on the word Several Bits of text Select the first of text, then press and hold [Ctrl] as you select the remaining blocks of text A sentence Press and hold [Ctrl] and click anywhere in the sentence A line of text Click in the selection bar next to the line.
  21. 22. Text Selection Shortcuts Keystroke Description A paragraph Triple-click in the paragraph, or double-click in the selection bar next to the paragraph. The whole document Triple-click in the selection bar or press [Ctrl]+[A]
  22. 23. Selection Area Action Selection  Click The adjacent line of text is selected.  Double-click The paragraph of line is selected.  Click and drag upwards/downwards Selects multiple lines of text.  Triple-click Selects the entire document
  23. 24. Selecting Text Using Keyboard Keystroke Selection [Shift]+[  ] One character to the right. [Shift]+[  ] One character to the left. [Shift]+[Ctrl]+[  ] To the end of a word. [Shift]+[Ctrl]+[  ] To the beginning of a word. [Shift]+[End] To the end of a line. [Shift]+[Home] To the beginning of a line. [Shift]+[  ] One line down. [Shift]+[  ] One line up.
  24. 25. Selecting Text Using Keyboard Keystroke Selection [Shift]+[Ctrl]+[  ] To the end of a paragraph. [Shift]+[Ctrl]+[  ] To the beginning of a paragraph. [Shift]+[Page Up] One screen up. [Shift]+[Page Down] One screen down [Shift]+[Ctrl]+[Home] To the beginning of a document [Shift]+[Ctrl]+[End] To the bottom of a document Ctrl+A Entire Document
  25. 26. FORMATTING TOOLBAR STYLE FONT FONT SIZE
  26. 27. BOLD ITALIC UNDERLINE HIGHLIGHT ALIGN LEFT JUSTIFIED ALIGN RIGHT CENTER FORMATTING TOOLBAR
  27. 28. FORMATTING TOOLBAR NUMBERING BULLETS DECREASE INDENT INCREASE INDENT BORDERS
  28. 29. WORKING WITH FONTS
  29. 30. FONT DIALOG BOX Click on Format Font
  30. 31. Font Effects
  31. 32. KEYSTROKES <ul><li><Ctrl>+<B> Bold </li></ul><ul><li><Ctrl>+<I> Italic </li></ul><ul><li><Ctrl>+<U> Underline </li></ul>
  32. 33. STANDARD TOOLBAR NEW OPEN PRINT SAVE PRINT PREVIEW SPELLING CUT COPY
  33. 34. STANDARD TOOLBAR PASTE FORMAT PAINTER UNDO REDO INSERT TABLE EXCEL WORKSHEET COLUMNS DRAWING SHOW/HIDE ZOOM CONTROL
  34. 35. KEYSTROKES <ul><li>Cut <Ctrl>+<X> </li></ul><ul><li>Copy <Ctrl>+<C> </li></ul><ul><li>Paste <Ctrl>+<V> </li></ul>USING DRAG AND DROP
  35. 36. MANUALLY PLACING & MOVING TABS <ul><li>flush left cause text to align flush left at the tab stop-standard </li></ul><ul><li>center cause text to center beneath the tab stop </li></ul><ul><li>flush right cause text to align flush right at the tab stop </li></ul><ul><li>decimal cause text to align on a decimal point or period </li></ul>
  36. 37. Setting Tab Stops with the Ruler
  37. 38. Adjusting Tab Stops <ul><li>Format </li></ul><ul><ul><li>Tabs </li></ul></ul>
  38. 39. MORE EDITING OPTIONS
  39. 40. MARGINS <ul><li>Click File </li></ul><ul><li>Page Set-up </li></ul>
  40. 41. Using the Ruler to Set or Change Margin
  41. 42. Setting the Paper Size <ul><li>File </li></ul><ul><ul><li>Page Setup </li></ul></ul>
  42. 43. PAGINATION <ul><li>Insert </li></ul><ul><li>Page Numbers </li></ul>
  43. 44. FIND AND REPLACE <ul><li><Ctrl>+<F> Find </li></ul><ul><li><Ctrl>+<H> Replace </li></ul>
  44. 45. COPYING FORMATTING <ul><li>Click on the font containing the format to copy </li></ul><ul><li>Click the format painter button </li></ul><ul><li>Highlight the font to paint the format. </li></ul>
  45. 46. SHRINK TO FIT <ul><li>File </li></ul><ul><li>Print Preview </li></ul><ul><li>Click Shrink to Fit Button </li></ul>
  46. 47. OTHER DOCUMENT ENHANCEMENTS
  47. 48. HIGHLIGHTING
  48. 49. HEADER AND FOOTER <ul><li>View </li></ul><ul><li>Header and Footer </li></ul>
  49. 50. SWITCH BETWEEN HEADER & FOOTER SHOW PREVIOUS SHOW NEXT SAME AS PREVIOUS PAGE NUMBERS DATE TIME PAGE SETUP SHOW/HIDE DOCUMENTS CLOSE
  50. 51. BULLETED & NUMBERED LISTS <ul><li>Format </li></ul><ul><li>Bullets and Numbering </li></ul>
  51. 52. COLUMNS <ul><li>Format </li></ul><ul><ul><li>Columns </li></ul></ul>
  52. 53. Creating A Table <ul><li>Insert – Table – Insert Table </li></ul><ul><li>Table – Table Auto Format </li></ul><ul><li>Adjusting Size </li></ul><ul><li>Merging </li></ul>
  53. 55. Changing Column widths
  54. 56. Table Properties
  55. 57. Merge Cells
  56. 58. Password Protecting a Document <ul><li>Tools </li></ul><ul><ul><li>Options </li></ul></ul><ul><ul><ul><li>Security Tab </li></ul></ul></ul>
  57. 59. Checking Errors and Grammar <ul><li>Right click on the wrong word/grammar </li></ul><ul><li>Suggested correct words are displayed </li></ul>
  58. 60. Thesaurus Dialog Box <ul><li>[Shift]+[F7] </li></ul><ul><li>Tools </li></ul><ul><ul><li>Thesaurus </li></ul></ul>
  59. 61. Word Count <ul><li>Tools </li></ul><ul><ul><li>Word Count </li></ul></ul>
  60. 62. Symbols <ul><li>Insert </li></ul><ul><ul><li>Symbols </li></ul></ul>
  61. 63. Special Characters
  62. 64. Automating Tasks (AutoCorrect) <ul><li>Correct TWo INitial Capitals </li></ul><ul><li>Capitalize first letter of sentences </li></ul><ul><li>Capitalize names of days </li></ul><ul><li>Correct accidental usage of cAPS lock key </li></ul><ul><li>Replace text as you type </li></ul><ul><li>Exceptions </li></ul>
  63. 65. USING THE DRAWING TOOLBAR
  64. 66. BORDERS AND SHADING
  65. 67. USING WORDART
  66. 68. WordArt
  67. 69. WordArt
  68. 70. WordArt
  69. 71. CLIPART
  70. 72. Resizing Clip Art Graphics
  71. 73. Picture Toolbar
  72. 74. Inserting Pictures from Other Sources <ul><li>Insert -> Picture -> From File </li></ul>
  73. 75. Format Picture Dialog Box
  74. 76. Watermark Effects
  75. 77. Watermark Effects
  76. 78. Rearranging Graphic Layers <ul><li>Bring to Front </li></ul><ul><li>Send to Back </li></ul><ul><li>Bring Forward </li></ul><ul><li>Send Backward </li></ul><ul><li>Bring in Front of Text </li></ul><ul><li>Send Behind Text </li></ul>
  77. 79. Grouping and Ungrouping Graphics
  78. 80. Format Autoshape
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