Presentation from 2002

1. Practical steps
towards digital
preservation at
institutional levels
Chris Rusbridge
09/25/12 1

2. Contents
• Who has responsibility?
• When?
• What?
• CDocS example
09/25/12 2

3. Who has responsibility?
• National bodies?
– National & copyright libraries?
– JISC? AHDS etc?
• Consortia, membership
organisations?
– CURL, RLG?
– Regional groups?
• Commercial operations?
– OCLC, NDAD?
09/25/12 3

4. Institutional
responsibility?
• Local scholarly material
• Learning materials
• Institutional records
• Experimental data & notebooks
• Licensed material??
• Might be out-sourced
09/25/12 4

5. When?
• Short term
– Think! Avoid stupid things!!
• Medium term
– Review requirements
– Ensure you can keep bits
– Plan
09/25/12 5

6. When?
• Long term
– Pilot
– Modify
– Deploy
– Expand
– Review
09/25/12 6

7. What?
• Digitised stuff
– not a priority
– think about metadata & formats
• Databases
– think about meaning, codes,
consistency
• Web pages
– think about value, significant
properties etc
09/25/12 7

8. What?
• Documents
– less significant if paper files exist
• Records
– decisions, minutes, proposals,
policies
– may be documents, may be email,
may be memos, often mixed!
– Legal obligations exist (to keep & to
destroy)
– PROBLEM AREA
09/25/12 8

9. CDocS example
• Committee Document System
• Collects metadata automatically
• Produces documents in XML
• Documents prepared in Word
(with macros)
• Documents viewable on web in
HTML, or in Word formats
09/25/12 9