2. Basic Canvassing Process for Automated Election:
What has been done manually, will be done electronically:
Consolidation and tabulation of electronically transmitted
election returns (certificates of canvass)
Printing and posting of Certificates of Canvass
Transmitting the results
Proclamation of the winning candidate within their jurisdiction
3. BEI and Board of Canvassers (BOC)
Casting
of
votes CanvassingCounting Proclamation
Board of Election
Inspectors
Board of
Canvassers
6. Municipal/City
Board of
Canvassers
Provincial
Board of
Canvasser
s
National
Board of
Canvassers
Congress COMELE
C
Precinct
Electronic
Transmission
Comelec
Central Back-up
Server
Advance Results/
Monitoring
Server for
Dominant Majority/
Minority Parties,
Citizens Arm, KBP
Advance Results
Secured
Public
Website
Election Returns
Mun./City COC
SOVP
Prov. COC
SOVM/C
7. During canvassing:
You are representing the
leading candidate:
You would want the BOC to:
Finish the canvassing
Proclaim you as the winner
You are representing the one
trailing behind the leading
candidate
You would want the BOC to:
Delay the canvassing
Suspend the proclamation of
the leading candidate
8. During canvassing:
The ER presented for canvass
is favorable to you
You would want the BOC to:
INCLUDE the ER in the
canvassing
The ER presented for canvass
is not favorable to you
You would want the BOC to:
EXCLUDE the ER from the
canvassing
10. The Board of Canvassers (BOC) is a ministerial body
enjoined by law to canvass votes in the ERs submitted to it
in due form.
The COMELEC has direct control and supervision over
BOCs and may motu proprio relieve, for cause, at any
time, any member thereof and designate the substitute
11. Composition (Article I, Res. 8809)
Provincial
Board
Of Canvassers
(PBOC)
District Board
Of Canvassers
(DBOC)
City Board
Of Canvassers
(CBOC)
Municipal
Board
Of Canvassers
(MBOC)
Provincial Election
Supervisor
(Chairman)
City Election
Officer
(or COMELEC
lawyer)
City Election
Officer
(or COMELEC
lawyer)
Election Officer
Provincial
Prosecutor
(Vice)
City Prosecutor
(or COMELEC
Lawyer)
City Prosecutor
(or COMELEC
Lawyer)
Municipal
Treasurer
District School
Superintendent
(Member)
City
Superintendent of
Schools
Division
Superintendent of
Schools
District School
Supervisor
(or most senior
Principal)
13. For each Canvassing Board (PBOC, DBOC, CBOC and
MBOC)
CCS operator
Technology-capable person
Authorized to operate the CCS
Deputized by COMELEC from government agencies,
including GOCCs
Designated by respective Provincial Election Supervisor
(MBOCs/CBOCs)for outside NCR)
For NCR, by the NCR Regional Director
Designated by respective Regional Election Director (for
PBOCs)
Not related to BOC member within 4th
civil degree
15. Cause:
Non-availability
Absence
Disqualification due to relationship
Incapacity for any cause
Chairman: has to be a lawyer
Next ranking lawyer of the COMELEC
Other members:
PBOC
Provincial Auditor
Register of Deeds
Clerk of Court nominated by Executive Judge of RTC
Any other appointive provincial official
16. Other members:
CBOC
Same officials corresponding to the city
MBOC
Municipal Administrator
Municipal Assessor
MTC Clerk of Court nominated by the Executive Judge
Other available appointive municipal officials
DBOC
Next ranking official for each position
Authority to appoint substitute:
PBOC- Regional Election Director
CBOC/MBOC- Provincial Election Supervisor
NCR- NCR Director
Inform the Commission Executive Director of the substitution
within 24 hours
18. Convenes: 12:00 p.m. of 10 May 2010
Venue: Session Hall of the Sangguinang
Bayan/Panlungsod/Panlalawigan
Notice of Meeting: Not later than 05 May 2010
Prohibited degree of relationship: 4th
Civil Degree of
consanguinity or affinity to:
Each other
To any candidate/party list nominee
Prohibition against leaving station
Quorum: Majority of member of board
Decision: Majority vote of members thereof
20. Canvass/consolidate the electronically transmitted results
Generate and Print the COC, COCP and SOV
Electronically transmit the result
Proclaim the winning candidates
Other functions as directed by COMELEC
Residual authorities:
Authority to keep order in canvassing room and enforce
obedience to its lawful orders
Order peace officers to take disorderlies into custody
22. Candidate himself
Registered Political party, coalition, accredited political
parties, sectoral party/organizations under party list system
Counsel:
Only one counsel may argue
Rights:
Observe the transmission, consolidation and canvass
Make observations
File challenges
But no dilatory action
23. Watchers: One per canvassing center
Principal Watchers
Citizen’s Arm
Same qualifications/disqualifications as BEI watchers
Rights:
Presences
Stay behind chairman of BOC near enough to observe, but not
touch
File protests against irregularity
Cannot participate in deliberation of BOC
24. Persons not allowed:
AFP/PNP
Extra-legal police agency
Special forces
Strike forces
CAFGUs
Barangay Tanod
Barangay Defense units
Security or police organizations of government agencies, GOCCs,
etc.
Private security/investigation/protective/intelligence agencies
Similar persons
Special Security details:
By majority vote
Near enough to be called at any time
26. Reception and safekeeping
main memory card
ER hard copies
Number of RCGs
One RCG for every 500 clustered precincts (for
cities/municipalities/districts)
One per province
Not more than 2 members
gov’t appointive officials
Not casual employees
Relationship prohibition (to BOC and/or candidate)
27. Duties/Responsibilities:
Receive from:
BEI: memory card envelope (“Transmitted” or “Not Trasmitted”)
C/MBOC: CD envelope (“Transmitted” or “Not Transmitted”)
Log Envelope/Paper seal details
date/time of receipt
Condition
Serial numbers
Precinct Number
City/Municipality/District of the ERs/COCs
Mark/Log/Secure/Submit to Board
Those “Not Transmitted”
Those “Transmitted”
29. Illegal Composition of BOCs
Illegal Proceedings
Other grounds as before no longer available
“Manifest errors”
“Material defects”
“Omissions”
“Alterations”
“Tampering”
“Discrepancies”
31. Preliminaries to canvassing
Show that CCS Box is sealed
Remove Plastic seal
Open the CCS Box
Check the items inside:
CCS Laptop Box
Laptop
SD Card (installed)
Power Cable
Adaptor
SIM Cards
Three(3) USB Security Tokens with Label
USB Modem and extension cable
Password Envelopes (1 username, 2 passwords)
Sealing Kit
32. Extension Cord
BOC Protocol
Printer Box
Printer (HP Laserjet P1006)
Toner (installed) and spare toner
Power and USB Cable
BGAN (Broadband Global Area Network) Box (if applicable)
BGAN Antenna and Battery
Sim Card (installed)
RJ 45 LAN Cable
Extension Cord
Power Adapter and Cable
Memory Card reader (if applicable)
Yellow Tie wraps
Retrieve Password Envelopes and USB tokens and distribute among
BOC members
Place CCS Laptop on top of table
33. Canvassing Procedures
Initialization
Power up
Connections
To transmission medium (USB or BGAN)
To printer
Log in procedures
Initialization Report (zero report)
Printing
Signing
Canvassing Proper
Monitoring of Results
Red- Transmission Not Started
Yellow- Transmission On-going
Green- Transmission Completed
34. Importing of Untransmitted Results
By Memory Card (for BEIs)
By CD (for other BOCs)
Generation and Printing of Reports
Consolidated Canvass Report
Certificate of Canvass
If all expected precincts/canvassing board results have been received
When it becomes clear that there is no way that the lacking results
can be transmitted AND the results will no longer affect the result of
the election in a particular position
First 8 copies
Transmission of Results
Printing of Remaining COC Reports (22 copies)
Generation and Printing of Consolidated Statement of Votes
35. Generation of Certificate of Canvass and Proclamation
Results generated from highest to lowest
Special Procedures in case of tie (if applicable)
Acceptance of Defined Order
Recorded in minutes
Candidates duly represented at all stages of canvass
Printing of COCs and COCPs
Printing of Audit Log
Post Printing Activities
Signatures and Thumbmarks
Public Announcement of Results
Posting of COCs in area
Placing of COCs in appropriate envelopes
Back up
Shut down
Post Canvassing Procedures
36. Speed of Transmission (Automated Canvassing
Scenario)
For the losing candidate, this speed may be the enemy.
Again, only two grounds for a pre-proclamation controversy
Hence, timely receipt and advance tabulation of result is
key for the canvassing counsel
Match or even beat the speed of the COCs
Everyone is focused on the PCOS machine but the
potential problematic portion of the elections may be the
canvassing