1. GETTING THINGS
DONE
Mr. Allen

2. How did I get to this?

3. Have you ever....

4. HABIT
21 days

5. HABIT 1. Clean your head
 Create an inbox
 Get all the things, tasks, ideas away from your
head
 Dont use your brain as a memory card – you can
remember around 7 things
 Create a system
 Iphone - Things, BB, Notepad, Paper notes – you
need to have it with you all the time and use head
for thinking
 Firstly 2-3 hours and clear everything you have

6. HABIT 2. Define goals and purpose
 Why are you doing this things? Why are you working on
this exactly?
 How does successful project looks like? What is goal of
it?
 Remind yourself why you are doing this
 Find what motivates you:
„Nothing in the world can take the place of Persistence.
Talent will not; nothing is more common than unsuccessful men with talent.
Genius will not; unrewarded genius is almost a proverb.
Education will not; the world is full of educated derelicts.
Persistence and determination alone are omnipotent. The slogan 'Press On' has
solved and always will solve the problems of the human race.“

7. HABIT 3. Go to smaller actions
 What is project and what is action?
 The method makes you use actions in every project
 If you dont have actions in project defined usually
you procrastinate because it is too big
 Reminds you of something?
 Remind you of your colleges who are sending you
urgent emails?
 What does every action mean? How much time for
action and for project? Can I delegate?

8. HABIT 4. Use context to define actions
 Computer, Phone, Office, Jake, Maybe/Sometimes,
Waiting for
 Working on the things which are possible for me
now! No stress!
 Waiting for – all the delegated things, helps you to
have overview what you delegated
 Maybe/Sometimes – Things to do before I die –
101 To do list

9. Workflow Diagram - Processing
"STUFF"
In-Basket
W hat is it ?
T rash
Is it No
act ionable Someday / Maybe
?
Projects Multistep
Projects Yes Reference
W hat 's t he next
act ion?
Project Plans
Will it take less than 2 minutes?
Yes No
Do it Delegat e it Defer it
Calendar Next
W ait ing
Actions

11. HABIT 5. Weekly review
 1-2 hours every week
 Usually the most difficult part
 BUT the MOST important!!!!
 Can be the reason for failure
 Review projects, what has been done, what needs to
be done next week

12. ENERGY MANAGEMENT

13. Energy management
 It’s subjective  You need to treat it.
 Exercise of things that make you feel like
”wow”
 Will you use the 20% of your time for
these things that will bring you the 80%
of energy?

14. Energy management
IN Addition:
 eat less but more often (every 3-4 hours instead of
2 times full meal)
 stretch yourself - do exercises!
 music
 combine different activities – change type of work
 Motivation picture

15. Performance curve

16. EXERCISE
How is your
performance curve?

17. EXERCISE
How can we use this
information?
How to divide your
energy?

18. Planning your performance
 Plan just 60% of the day, leave 40% for
firefighting. Plan also future work.
 When are you the most efficent – get to know
yourself and plan your work based on that
 Do not plan too many things – have buffers –
always plan rather less – psychology!!!!
 During planned work do not take phones, be in
DND, go away – if disturbed 15 min to get back

19. TIPS AND TRICKS

20. Communication Management
Principle
 OHIO
 Only
 Handle
 It
 Once
Meetings E-mail Team Information
mates

21. Mails
 Do not download mail every 5 min – define time
when you are doing it during the day.
 4T: Task, Transfer, Toss, Tackle
 G-mail tips: use folders/labels, boxes, different
signs for “stared” mails, calendar, recently used
google documents

22. Calendar
 Use only for fixed things
 60 %!!!
 Do not forget lunch, dinner...

23. Physical scenary

24. Why GTD?
 It will not make you to SUPERMAN who can do
everything
 But it will help you to see what you can do and
what not!

25. Useful links
 Do It - https://i.doit.im/
 Remember the milk – www.rememberthemilk.com
 Basecamp
 Toodledo
 Davidco.com