GTD(R) Workshop


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Introducing GTD®
* “If my mind had a mind, I wouldn’t need
a system.” – David Allen
* GTD® is the popular shorthand for
Getting Things Done®
* “…a powerful method to manage
commitments, information, and

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  • There’s only so much you can think about at once, and all that’s rustling around in your head constantly because it has nowhere to go…
  • From “The Power of LESS”
  • Email can suck away our mental power, as well as all our time. We love our web browsing, but most of it is just a distraction. You MAY be addicted…In everything you do, do it in the moment. It’s not effective to try and jump ahead of yourself while ignoring the moment you’re in.
  • The brain doesn’t manage itself very well. It’s a sensing, feeling organ that remembers and forgets for the strangest reasons…The system is based on common sense, organized in a way that we can finally adhere to habitually… to get things done.
  • Prepare before presentation…
  • Quick overview, and then the details…
  • This step can take A LOT of time, so don’t get discouraged.
  • It only takes a few seconds to review, and then a weekly thorough review to stay on track…
  • Don’t have an in-basket? Then your home IS your in-basket…
  • Make a list of things you could CUT from your daily routine.It doesn’t need to be software. It can be a system of folders in your desk. There is one strategy that David Allen describes in detail.
  • GTD(R) Workshop

    1. 1. Getting Things done®<br />by David Allen (presented by Kevin Davison)<br />
    2. 2. “Always On My Mind”<br />What “stuff” is on your mind right now?<br />Up to 7 things at once, maybe 10…<br />“Mismanaged commitment = WORRY.”<br />“Let our advance worrying become advance thinking and planning”<br /> -Winston Churchill<br />
    3. 3. Set Limitations (Haiku)<br />By setting limitations, we must choose the essential. So in everything you do, learn to set limitations.<br />By choosing the essential, we create great impact with minimal resources. Always choose the essential to maximize your time and energy.<br />-from “The Power of LESS,” by Leo Babauta (p. 5)<br />
    4. 4. Learn To Set Limits<br />Email–Why check every 5 seconds?<br />Text/Chat–Useful or distracting?<br />Web Browsing–Really need to know that?<br />“We” may be addicted…<br />Single-tasking, not multi-tasking–Focus.<br />Focus on the present, now.<br />When overwhelmed and paralyzed, start with one little thing… and then repeat.<br />
    5. 5. Get Out Of My Mind!<br />Externalize things–OUT of your head!<br />“Distributed Cognition”<br />Simply write it down<br />Basic pen/pencil and pad<br />An app that takes only a few seconds to use<br />Something easy to refer to or manage<br />A SYSTEM to manage it all…<br />
    6. 6. Introducing GTD®<br />“If my mind had a mind, I wouldn’t need a system.” – David Allen<br />GTD® is the popular shorthand for Getting Things Done®<br />“…a powerful method to manage commitments, information, and communication.”<br /><br />
    7. 7. A Two-Minute Video<br />WorkFastTV<br /><br />:38 to 2:20<br />
    8. 8. Five Stages Of Workflow<br />Collect<br />Process<br />Organize<br />Review & Reflect<br />Do (Actions)<br />
    9. 9. 1. Collect<br />Mental collection<br />EVERYTHING on your mind<br />Physical collection<br />On your desk<br />In your desk<br />Around your desk, including old files<br />100% of your “incompletes”<br />
    10. 10. 2. Process<br />Is this actionable or not?<br />Yes – Next action<br />No – Trash, someday/maybe, or reference.<br />Does it take less than 2 minutes?<br />DO IT (now)<br />Delegate it (to someone else)<br />Defer it (waiting on something/someone)<br />
    11. 11. &quot;My three most important productivity tools are:<br />The Trash Can,<br />The Delete Key, and<br />The Word &apos;No.’”- Patrick Rhone<br />
    12. 12. 3. Organize<br />Projects<br />Actions (tasks) or Projects (more than one)<br />Calendar (is sacred territory)<br />Time/day-specific actions<br />
    13. 13. 4. Review & Reflect<br />Review to keep things off of your mind<br />Cleanup, update, and delete<br />Thorough weekly review<br />
    14. 14. 5. Do (Actions)<br />Context (Home, office, time, season)<br />Time available (9:00 a.m. or 5:59 p.m.)<br />Energy available<br />Priority—What has the highest payoff?<br />“You have more to do than you can possibly do. You just need to feel good about your choices.” –David Allen<br />
    15. 15. Five Stages Of Workflow (again)<br />Collect<br />Process<br />Organize<br />Review & Reflect<br />Do (Actions)<br />
    16. 16. Six-Level Model For Review<br />Runway: Current actions<br />10,000 ft: Current projects<br />20,000 ft: Ares of responsibility<br />30,000 ft: One- to two-year goals<br />40,000 ft: Three- to five-year vision<br />50,000+ ft: Life<br />
    17. 17. Capture/Collection Tools<br />Pen/pencil and paper<br />Physical in-basket<br />iPhone, Blackberry, Droid<br />Voice-recording devices<br />Email<br />Software like OmniFocus…<br />
    18. 18. OmniFocus (Mac Only, sorry PC)<br /><br />Screencast showing somecapabilities... (2:40 – 3:55)<br />One application basedon the GTD® system<br />
    19. 19. Go Get Things Done!<br />Set limitations for yourself.<br />Get a system that works for you.<br />Feel good about your own decisions.<br />Learn “the art of stress-free productivity.”<br />
    20. 20. Online Resources<br />David Allen<br /><br />Leo Babauta<br /><br />Merlin Mann<br /><br />
    21. 21. Thanks For Listening!<br />Questions?<br />