Time management
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Time is a natural way to prevent everything from happening at once, according to an unknown quote. The document then lists common reasons people say they don't have time such as interruptions, waiting, unclear definitions, and procrastination. It suggests focusing on constraints and classifying tasks as either progress tasks that improve your position or maintenance tasks that maintain the status quo. The most effective people usually focus on progress tasks. Finally, it provides time management tips like setting goals, prioritizing tasks, and maintaining schedules.
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Time management
- 1. TImE… Time is n ature’s way of keeping everything from happening all at once! --Unknown By: Mrini Gorla Senior Project Leader ADP
- 2. I don’t have time I’ll have more time later I can save time I can’t control events Focus more on constraints Planning never works for me If I have time, I would love to do … But, I don’t have time because…
- 3. Imposed on us Self Inflicted Interruptions Failure to delegate Waiting for answers Poor attitude Unclear job definitions Absentmindedness Unnecessary meetings Failure to listen Too much work Indecision Poor communications Socializing Shifting priorities Fatigue Equipment failure Lack of self discipline Disorganized manager Leaving unfinished tasks Red tape Paper shuffling Conflicting priorities Procrastination Low company morale Outside activities No trainings available Cluttered workspace Peer/manager demands Unclear personal goal Lack of authority Perfectionism Mistake of others Poor planning Revised deadlines Preoccupation Attempting too much
- 4. Set a deadline Do the most unpleasant task first Keep unplanned activity short Postpone unplanned activity Put a time limit Continue to look busy Be assertive Visit the interrupter Use the internal telephone Keep a log Use notes Set priorities – evaluate, eliminate, estimate Open communication Ask questions Say No to time stealers
- 5. A progress task is one which you believe may move you towards a position which is fundamentally better than the one you are in now A maintenance task is one which you know will move you towards a position equivalent to one you have been in before “The people who are usually judged by the most effective are the ones who carry out successfully the most progress task”
- 6. URGENT NOT URGENT I Activities II Activities IMPORATNT Crisis Planning Pressing Problems Prevention Deadline-driven projects Relationship building Recognizing new opportunities Recreation/Exercise III Activities IV Activities NOT IMPORATNT Interruptions, some calls Trivia, busy work Some mails, reports, meetings Mail, phone calls Time Stealers
- 7. Review short and long range objectives Set specific daily goals Time limit each task Prioritize your tasks Anticipate last minute changes Maintain to-do lists Maintain a planner/diary Review your plan Trade a late evening for an early morning Plan important activities during peak hours “When there is a fair amount of leisure activity, you feel enriched. Balance home and work front”.