3. Define WHAT the current team wants from the transition period in regards to:
* skills needed for the new EB
* transfer of knowledge from one term to the other (strategic plan, results, learnings,
projects from previous term)
* team bonding for the new team, feedback and inputs on the new teams plan
Set clear EXPECTATIONS with the new team in terms of:
* their role - to learn and ask questions
* your role - to teach, help them get the knowledge they need in order to perform in
their term
* honesty (the current EB team to admit their mistakes so that the new team can learn
from them & for the current EB team to give honest feedback and input on how they see
What to do the new team working & new EB team to express very clearly and honesltly what they
before feel they are lacking in terms of skills or information)
transition Define HOW you will meet the main objectives of the transition (here are some examples)
starts * functional area transition (LCVP - LCVP)
* team transition (EB - EB)
* trainings
* sharing
* online materials
Define WHEN you will deliver everything
* set clear dates for all the sessions (remember to consider: conferences, exams, Easter
holiday, and when the projects are supposed to be delivered)
Define WHO will deliver what sessions:
* EB members
* MC members
* externals (alumni, trainers, etc)
6. Block Session Description Outcome
Brief description of AIESEC in the
New EBs understand why the organisation was
beginning (reason of starting the
AIESEC history created and they understand why it's important to
organisation), development throughout
work for "Peace&fulfillment..."
the years, AIESEC now
- What is AIESEC
- What we envision
New EB understand the theory behind the
AIESEC Way - Our impact
organisation
- The way we do it
- Our values
- 2015 statements & BHAG
- The 3 wheels (Global Youth Voice, First
AIESEC 2015
AIESEC choice partner, Positive impact)
knowledge - 2015 goals New EB connects and understands 2015 and they
- Engagement with AIESEC start asking themselves how their term will
- ELD – GIP, GCDP, TMP, TLP – program contribute to the 2015 mid-term ambition
The AIESEC
canvases
experience
- Lifelong connection
New EB understands the magnitude of the
AIESEC structure AI < regions < MCs < LCs organisation and how it work from international
to local level
New EB understands the new trends in the
international network, they get connected to
AIESEC trends International drivers
what's happening at international level. -> open
their mind, think beyond your LC
7. Block Session Description Outcome
History New EB understands how AIESEC Norway developed from 1948 til now
Present the projects and New EB learns what is the reality of each LC in
Insight in the other LCs performance of each LC in the past 3 AIESEC Norway and think about where they want to
years be
AIESEC NEB, MC, BoD, LCP, MCP, EB, LC -
Norway AIESEC Norway roles and responsibilities; New EB understands the governance structure and
governance structure communication flow and reporting tey understand their role in AIESEC Norway
line
New EB knows what they have to deliver and what
AIESEC Norway Present the national compendium -
are the deadlines stated in the compendium that
Compendium role and rules
they have to follow
8. Block Session Description Outcome
The new team understands what has been
a bit of LC history and focus more on the past the focus, achievements and non-
History
year achievements of the previous term, they
learn from the successes and challenges
Everyone understands who is responsible
Roles and Defining better each role: LCP, VP, EB with clear
for what, what is the reporting line in the
responsibilities responsibilities and tasks
LC and EB
LC - What’s the EB role in the LC management
- Explain the hierarchy structure of an LC
(communication and reporting flow)
New EB understands their role and
LC management - How to engage our members
responsibility towards the LC
- How to communicate with our members
- EB = role-model of the LC
Local compendium Present the local compendium - role and rules New EB understand how they can use it
9. Block Session Description Outcome
GIP ICX - Business model – for each program
GCDP ICX - How to package each experience (GIP or GCDP)
- How to sell each product New EB understands better the X products
GIP OGX - International peaks
GCDP OGX - platform management of GIP and GCDP
- Financial model
- ERMF
- MC-LC fees New EB understands better the finance
Finance
- Financial state of each LC area in AIESEC Norway
- Main incomes and expenses
Functional - EP, TN fees
knowledge
- AIESEC brand (rules and regulations on how to
use it) New EB understands better the COM area
Communication - How to communicate about AIESEC and they think how they want to develop
- Role of Communication it further
New EB understands better the TMP an
- Business model – for each program
TLP, they think about what kind of
- Elements of Human Resource Management
TMP and TLP experiences the want to offer to their
- Platform management of TMP and TLP
members and HOW they re going to do
that
10. Block Session Description Outcome
Time management
Team management
Project management
Planning - tracking - evaluation
Skills Leadership vs. management The new EB gets basic skills that will help them in their term
Coaching
Facilitating - meetings, trainings, etc
11. How to prepare for transition
Make sure that you (or who should deliver the sessions) are prepared to
deliver a QUALITATIVE session
Prepare the materials needed (hand-outs, ppts, online materials, etc).
Make sure that you also put all the documents in a database that can
be used for future preparations.
Make sure that everyone knows when and where the sessions will be
delivered and get everyone from the new EB there -> the new EB needs
to understand the RELEVANCE & IMPORTANCE of transition.
Make sure that the new EB understands what you are teaching them.
Evaluate on-going how is the transition for them.
12. REMEMBER
You are responsible to ensure the best preparation to your successor
Transition is still part of your term
Transition (the preparation of the new EB) will influence the
performance of the new team
Transition is in the time when people have exams and have to deliver
on the last months of the term – time is short so PREPARE beforehand
Transition is the responsibility of all EB members, not just the LCP.
